Latest Jobs at Danish Refugee Council (DRC)

Purpose

The primary objective of the Shelter & Settlement Manager role is to oversee Shelter, NFI, and construction activities in Borno State for DRC. In collaboration with other sector managers, the manager will be responsible for conducting assessments of shelter and infrastructure needs in various IDPs camps, identifying vulnerable households eligible for upgraded emergency shelters, and pinpointing infrastructure needs in these camps. Additionally, the role involves the creation of suitable designs, Bills of Quantities (BoQs), budgets, and Procurement Plans. The Shelter & Settlement Manager will lead and manage the construction of emergency, transitional and permanent shelters, as well as infrastructure projects, ensuring adherence to camp layouts or implementing necessary updates. Moreover, the Shelter & Settlement Manager will work closely with the DRC WASH, camp management, and protection units to ensure that Infrastructure, shelter, and NFI program activities are carried out in conjunction, addressing basic protection concerns comprehensively. The technical line management for this position is under the country WASH & Shelter Coordinator.

Duties and Responsibilities:

Shelter &Settlement Programme Management 

• Responsible for planning, implementing, following-up and supervising DRC shelter, construction activities in Boron state and other emerging area in future; 
• Ensure that adequate staffing is in place for the shelter and NFI activities, and to the extent possible build local construction capacity; 
• Monitor financial commitments and expenditures against construction budgets; 
• Ensure that the organization’s financial, logistics, security and human resources policies and procedures are fully adhered to and implemented in relation to all construction activities. 

​ Shelter &Settlement Program implementation 

• Overall responsible of shelter and all construction works in Borno state
• Develop a work plan for construction activities and ensure progress and quality in line with applicable international standards and agreements.
• Construction activities will include, but not be limited to:
  • large-scale construction of family shelters for IDPs/refugees (both emergency and semi-permanent shelters);
  • Construction of communal infrastructure (including both traditional structures using local materials and semi-permanent, mud-brick buildings).
  • Construction of buildings to support other projects, such as classrooms and training centers
• Involve IDP/refugee community in all stages of construction activities, from planning to implementation and evaluation;
• Provide technical support to refugees who can construct own shelter, and organize work teams to construct shelter for vulnerable families;
• Supervision of contractors and suppliers, ensuring that deliveries take place according to the quantity and quality agreed;
• Ensure quality supervision of quality of work of any contractors hired for construction activities at all stages of the construction process. 
• Ensure that all documentation related to shelter activities for works completed, laborer engaged and supplies is completed in a timely manner;
• Develop/update maps of the camp as necessary in coordination with site planning officer  - UNHCR/IOM
• Adapt construction activities, as applicable, in close coordination with Area Manager, if/as the context changes; In particular, the shelter manager may be required to significantly scale up construction activities in case of a large IDP/refugee influx and/or redeploy staffing and resources to new camp sites in case of a major influx;
• Any other tasks assigned by the Area Manager to support general camp management operations;
• Other tasks related to infrastructure/construction supervision may also occur.

​ Shelter &Settlement Program development 

• Identify gaps with a view to generating ideas for future projects with strong beneficiary impact, both in IDP and refugee sites and in host communities; 
• Develop concept notes and/or proposals and budgets in close cooperation with the Area Managers and the Country WASH & Shelter Coordinator.

​Representation 

• Participate in CCCM/Shelter coordination meetings (when delegated by WASH & Shelter coordinator), ensuring that IDPs and refugees are regularly updated on construction progress and constraints; 

​Reporting 

• Ensure that all tools are updated and check that of data are reliable before it shared with Area Manager and Shelter Coordinator.
• Report periodically on construction activities to the Area Manager and WASH & Shelter Coordinator for donor reporting on monthly, interim and final reporting stages, as well as weekly activity updates.

Staff management, training & Capacity development:

• Provide technical and programmatic leadership for Shelter & Settlement team and community-based mechanisms in operational areas as needed.
• Conduct regular field visits or as required to ensure tasks are going on as planned and mentoring.
• Ensure objectives for staff are set and that evaluations and performance reviews are conducted on a regular basis for all staff managed.
• Take responsibility for planning and management of leave for all staff managed.
• Identify training and capacity-building opportunities for staff.

Logistics

• Develop a procurement plan at the start of the project cycle to forecast procurement needs.
• Coordinate with the supply chain to facilitate procurement of supplies and services.
• Initiate procurements and ensure their execution.

Other

• The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Experience and technical competencies:

• Minimum 4 years of professional work experience in managing shelter programs
• Minimum 3 years of humanitarian work in challenging field locations; 
• Excellent project management skills include the design of project management tools; 
• Excellent analytical and communication skills; 
• Strong interpersonal skills and demonstrated ability to establish effective working relations with local staff and other stakeholders; 
• Proven ability to work and live in very basic living conditions in deep field locations; 
• Ability to work under pressure, with minimal supervision, and in a culturally diverse team; 
• Experience with implementation of large-scale shelter programs in IDP camps or displacement situations is an asset; 
• Experience with preparing BoQs and technical design drawings for new construction. 
• Proficiency in the use of IT Office Tools and AutoCAD drawing software.  
• Experience overseeing implementation of construction projects by external contractors, including quality checking

Education:

• Bachelor’s degree in engineering: Architecture, Civil, Construction Engineering, Engineering Geology, or related field

Required Skills & Qualities

Core Competencies of DRC:

• Striving for excellence
• Collaboration
• Taking the lead
• Communication
• Demonstrating Integrity
• Ability to work in a multinational and multicultural environment
• Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
• Excellent communication skills, as well as patience and politeness, are required
• Multi-tasking and Organizational skills is a must
• Adaptable and Flexible
• Proven analytical and critical thinking skills
• Exemplary sense of ethics in the workplace
• Team-oriented & good sense of humor

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Purpose

The HR & Administration Assistant supports the HR & Administration Team Leader and the HR & Administration Department in Adamawa in managing, explaining and monitoring all HR aspects related to the area of operation. She/he ensures to provide an optimized cost/quality/deadline service and to produce complete and compliant documents related to her/his activity.

Duties and Responsibilities

Human Resources

People Planning

• To send monthly reminders and anticipate actions on upcoming ends of contracts, important leave balances and future recruitment needs
• To ensure that each employee has an updated job description
• Ensure all staff personal files are maintained and updated according to the checklist/DRC procedures on constant basis. (No supervision/training needed)
• In coordination with the HR & Administration Team Leader Adamawa, ensure all staff complete the Induction (as per the DRC induction checklist) within the first two week of joining
• Provide the HR induction section on all of the policies
• Ensure all on-boarding documents are signed and completed for filing in personal files in location and also shared with HRO CO (Abuja) within one week of joining
• In coordination with CoC Focal Point and Area Manager, organize training on CoC for staff
• In coordination with HR & Administration Team Leader Adamawa, brief all staff on HR policies/procedures and mandatory documents to staff when it is necessary.
• Review HR related documents before the Area Manager and/or CD approves.
• To manage all the requests by the HR& Admin Team Leader, HR Coordinator or HR & Admin Manager
• Under the supervision of the HR & Administration, to ensure all staff are given the contracts (along with the required attachment) & DRC ID cards on the first working day and staff information data is filled and filed

Performance

• To coordinate the calendar for the performance appraisals of the base (creation, update, communication, etc…)

Well-being

• To make a formal and timely report for any situation of concer (stress, suspicion of Code of Conduct, etc.) 

Contracts and Compensation

• To create and maintain staff files in SharePoint
• Together with the HR & Administration Team Leader maintain a tracker for ends of contract

HR Policies and Support

• To proactively pursue continuous process improvement in HR related practices in order to enhance the quality and efficiency of output/delivery
• Together with the HR Coordination, to ensure managers of the area are familiar will the necessary tools and procedures within people management
• To systematically coordinate with the HR Coordination for topics and situations that require their intervention.

Administration

Archiving

• Proper filing and archiving of all documents in the HR SharePoint 
• Recruitments files
• Staff files
• Documents related to the management of the office and guesthouse(s) in Adamawa

Flight & accommodation booking

• To raise requests for staff flight bookings (International, Local and UNHAS).
• To handle all hotel accommodation needs in Adamawa

Office and guesthouse

• To manage the inventory and monitor all office consumables/supplies (Guest house items, drinking water, beverages, cleaning and kitchen items) levels and raise requests for restocking, when need be.
• To identify office and guest house maintenance needs and request from the supply chain department for action
• To raise purchase request for all needs in the Abuja office and guesthouse when the HR & Admin Team Leader is absent

Other 

• To support the HR Team Leader to manage other clerical responsibilites

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Required Qualifications

Essential

• Minimum 1 year of professional HR experience, ideally in the INGO/ IO sector
• Excellent command of the Microsoft office pack. Previous experience with Dynamics is considered a plus;
• Good understanding and working knowledge/experience of Human Resources Management principles, concepts & processes.
• Good communication and collaboration skills

Desirable

• University degree in the field of strategic human resources or business management, or similar
• HEAT (preferred)