Fresh Jobs at Imagine Early Years and Elementary

Location: Maitama, Abuja (FCT)

Job Description

• The School Finance Manager plays an important role within the school's Business Office by assisting and supporting the School Administrator and Director as the case may be.
• He/She is required to demonstrate a high level of competency in financial matters and accountability to prepare regular, accurate, and timely financial reports.
• In addition to this, the School Finance Manager will provide leadership to the finance staff and will report directly to the School Director.

Key Responsibilities
Financial Management and Development:

• Perform the day-to-day activities associated with financial reporting and general ledger maintenance and control.

Debtor and Fee Management:

• Prepare and administer debtor payments/funds received for banking
• Liaise with the College Finance Officer to allocate late payment fees to debtor accounts
• Maintain all accounts receivable records and backup material, ensuring the type of record retained and period of storage meets regulatory and legal requirements

Financial Reporting and Development:

• Prepare the Annual Financial Statements (AFS), including all end-of-year financial accounts and reports.
• Liaise with and assist external auditors in conducting the annual interim and final audit of the School.
• Ensure internal controls are adhered to and maintained.
• Report any breach of internal controls to the School Director.
• Complete all regulatory, educational and general compliance requirements as they fall due.
• Prepare financial statements for presentation to the School Management as required
• Prepare and compile the Annual Budget for review and approval by the agreed timeline.
• Liaise with Heads of Department to ensure all necessary financial data is made available for the construction of an accurate Annual Budget
• Identify weaknesses and risks inherent within the budgetary processes
• Issue monthly Financial Statements and relevant reports to budget holders as required.
• Monitor Budget expenditure and follow up budget exceptions with Departmental Heads as required.
• Advise the School Director of inherent risks, errors, and omissions in any returns

General Ledger Maintenance and Control:

• Prepare and maintain accurate monthly general ledger reconciliations
• Prepare and maintain bank reconciliations as required, ensuring approval by the School Director on a monthly basis
• Prepare month-end accounting entries
• Prepare and enter into the general ledger all fortnightly payroll journal entries in accordance with AFS and salary packaging deductions.
• Ensure ongoing maintenance and reconciliation of the School Asset Register, including regular audit of School Assets and their condition.

Administration:

• Contribute to the administrative functions of the School, specifically as they relate to financial matters involving payments and entitlements

Specific Duties:

• On a timely basis, prepare, communicate and distribute school fee statements to all families each term.
• Complete all regulatory, educational, and general compliance requirements and returns as they fall due.
• Develop a thorough understanding of the School Administration software package and maintain its operation in conjunction with IT support
• Review and approve College purchase orders as required and if appropriate, identify improvements in the school ordering process
• Ensure that all administrative duties, checks, documentation, reports, and returns (internal and external) are completed accurately and submitted within required deadlines.
• Other duties as directed by the School Director.

Requirements

• Candidates should possess a Bachelor's / Master's Degree
• Must have 4-18 years work experience

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Reports to: The Director

Summary

• Develops policy and directs and coordinates human resources activities, such as employment, compensation, labour relations, benefits, training, and employee services by performing the following duties.

Essential Duties and Responsibilities

• Analyses wage and salary reports and data to determine competitive compensation plans.
• Writes directives advising department managers of Company policy regarding equal employment opportunities, compensation, and employee benefits.
• Consults legal counsel to ensure that policies comply with federal and state law.
• Develops and maintains a human resources system that meets top management information needs.
• Oversees the analysis, maintenance, and communication of records required by law or local governing bodies, or other departments in the organization.
• Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance. Studies legislation, arbitration decisions, and collective bargaining contracts to assess industry trends.
• Writes and delivers presentations to corporate officers or government officials regarding human resources policies and practices.
• Recruits, interviews, tests, and selects employees to fill vacant positions.
• Plans and conducts new employee orientation to foster a positive attitude toward Company goals.
• Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.
• Coordinates management training in interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment.
• Advises management in appropriate resolution of employee relations issues.
• Responds to inquiries regarding policies, procedures, and programs.
• Administers performance review programs to ensure effectiveness, compliance, and equity within the organization. Administers salary administration programs to ensure compliance and equity within the organization.
• Administers benefits programs such as life, health, and dental insurance, pension plans, vacation, sick leave, leave of absence, and employee assistance.
• Investigates accidents and prepares reports for the insurance carriers. Coordinates Safety Committee meetings and acts as Safety Director.
• Conducts wage surveys within labour market to determine competitive wage rates.
• Prepares budget of human resources operations.
• Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
• Prepares reports and recommends procedures to reduce absenteeism and turnover.
• Represents organization at personnel-related hearings and investigations.
• Contracts with outside suppliers to provide employee services, such as temporary employees, search firms, or relocation services.

Supervisory Responsibilities:

• Provides management direction and counseling. Supervises clerical assistant and temporary staffing as needed.

Requirements

• Candidates should possess a Bachelor's / Master's Degree
• Must have 4-18 years work experience.