School Finance Manager at Imagine Early Years & Elementary

Location: Maitama, Abuja (FCT)

Job Description

• The School Finance Manager plays an important role within the school's Business Office by assisting and supporting the School Administrator and Director as the case may be.
• He/She is required to demonstrate a high level of competency in financial matters and accountability to prepare regular, accurate, and timely financial reports.
• In addition to this, the School Finance Manager will provide leadership to the finance staff and will report directly to the School Director.

Key Responsibilities
Financial Management and Development:

• Perform the day-to-day activities associated with financial reporting and general ledger maintenance and control.

Debtor and Fee Management:

• Prepare and administer debtor payments/funds received for banking
• Liaise with the College Finance Officer to allocate late payment fees to debtor accounts
• Maintain all accounts receivable records and backup material, ensuring the type of record retained and period of storage meets regulatory and legal requirements

Financial Reporting and Development:

• Prepare the Annual Financial Statements (AFS), including all end-of-year financial accounts and reports.
• Liaise with and assist external auditors in conducting the annual interim and final audit of the School.
• Ensure internal controls are adhered to and maintained.
• Report any breach of internal controls to the School Director.
• Complete all regulatory, educational and general compliance requirements as they fall due.
• Prepare financial statements for presentation to the School Management as required
• Prepare and compile the Annual Budget for review and approval by the agreed timeline.
• Liaise with Heads of Department to ensure all necessary financial data is made available for the construction of an accurate Annual Budget
• Identify weaknesses and risks inherent within the budgetary processes
• Issue monthly Financial Statements and relevant reports to budget holders as required.
• Monitor Budget expenditure and follow up budget exceptions with Departmental Heads as required.
• Advise the School Director of inherent risks, errors, and omissions in any returns

General Ledger Maintenance and Control:

• Prepare and maintain accurate monthly general ledger reconciliations
• Prepare and maintain bank reconciliations as required, ensuring approval by the School Director on a monthly basis
• Prepare month-end accounting entries
• Prepare and enter into the general ledger all fortnightly payroll journal entries in accordance with AFS and salary packaging deductions.
• Ensure ongoing maintenance and reconciliation of the School Asset Register, including regular audit of School Assets and their condition.

Administration:

• Contribute to the administrative functions of the School, specifically as they relate to financial matters involving payments and entitlements

Specific Duties:

• On a timely basis, prepare, communicate and distribute school fee statements to all families each term.
• Complete all regulatory, educational, and general compliance requirements and returns as they fall due.
• Develop a thorough understanding of the School Administration software package and maintain its operation in conjunction with IT support
• Review and approve College purchase orders as required and if appropriate, identify improvements in the school ordering process
• Ensure that all administrative duties, checks, documentation, reports, and returns (internal and external) are completed accurately and submitted within required deadlines.
• Other duties as directed by the School Director.

Requirements

• Candidates should possess a Bachelor's / Master's Degree
• Must have 4-18 years work experience