Latest Vacancies at 360HSDC

360 Health Systems Diagnostics and Correction (360HSDC) is a sister organization to Idmibok International. It is a holistic health development organization bringing expertise and innovative technology to address health-related challenges in the development sector. By collaborating with global and local development and private entities- such as governments, bilateral and multilateral donors, nongovernmental organizations, and the private sector, we draw on the breadth and wealth of experience in diverse environments or ecosystems. 360HSDC has a multifaceted team of experts with proficiency and experience in tackling the growing incidence of communicable and non-communicable diseases in Nigeria.

Job Overview

360HSDC is looking to recruit Program Assistants in Oyo and Osun states.

• The Program Assistant will support the coordination of the Targeted Community HIV Testing project implementation in their assigned LGA, to ensure that the project is well-organized and is completed on time, and within budget.
• This position is in Olorunsogo LGA in Oyo state and Irewole or Ila LGAs in Osun state

Responsibilities

• Support the Program Officer to maintain adequate records of all documentation and correspondence with donors
• Track program reporting requirements and help ensure that report deadlines are met
• Ensure that requests for payment from field staff are accurately completed and submitted to the Finance team
• Work with the Project Officer to ensure that program quality standards are maintained and that programs adhere to 360HSDC and donors’ requirements, including retention of relevant documents
• Provide administrative support to the Program Director and Program Officer as requested
• Other duties as requested

Required Qualifications

• Bachelor's Degree in Public Health or other related fields, or equivalent job experience
• At least 2 years of experience in programmatic support; international health projects are an advantage
• A broad variety of administrative, financial, and computer skills (including Word Access, Excel, PowerPoint, outlook, and Access), which may need to be acquired through very quick learning.
• Experience in coordinating USG funded projects and familiarity with international donor policies and administrative procedures
• Proven track record of working with a project team composed of technical experts, program, and finance staff.
• Proficiency in writing and editing letters, reports, and documents
• Fluency in any local language in the project state will be an advantage
• Candidates residing in the following location are preferred
  • Oyo (Olorunsogo LGA)
  • Osun (Irewole or Ila LGAs)

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Job Description

• The HR Assistant will assist with the management and delivery of several HR initiatives under the project in Benue.
• The HR Assistant provides high level support to the HR Business Lead across a broad range of HR functions and responsibilities.

Principal Duties and Responsibilities

• Responsible for coordination of HR benchmarking activities, collation of data, accurate and timely submissions.
• Keeps the HR Business Lead informed about project status and issues that may impact HR service delivery or project outcomes.
• Undertake field visitation to supervise and manage ad hoc staff.
• Manage project risk and escalate issues to the appropriate level when needed.
• Manage the payroll system for the HR unit, including liaising with Finance unit to ensure timely and accurate remittance.
• Prepare personnel action records (PARS) for Finance action informing of any payroll additions and/or changes. These personnel actions include new hire, secondments, transfers, leavers and other amendments to salaries and employee data in compliance with policy and payroll requirements.
• Support the recruitment process with tasks such as preparing shortlists, scheduling of interviews, and conducting reference checks.
• Provide day-to-day coordination and quality assurance for projects and tasks.
• Drive internal and external process improvements across multiple teams and functions.
• Monitor, coordinate and provide guidance in the resolution of business-related problems with project staff and other subcontractors.
• Follow-up on timesheet and leave matters.
• Collect and collate required data/documentation for the health insurance scheme and group life insurance scheme.
• Other ad hoc duties consistent with the position as requested by the HR, Business Lead.

Qualifications

• B.S / B.A Degree in Human Resources, Business Administration, Social Sciences or its recognized equivalent with 1 – 3 years of relevant experience.
• Familiarity with the Ukum, Logo, Katsina Ala, Guma, Vandeikya, Gwer East and Kwande LGAs in Benue is required.
• Fluency in English and the local language is required.
• Demonstrated success in multicultural environments is an advantage.
• Experience of HR in the international development organization is an advantage.
• Knowledge of the local communities, cultures and geography of the State.
• Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
• Recordkeeping, report preparation, filing methods and records management techniques.
• Good verbal and written communications skills and ability to draft and deliver timely quality evaluation reports.
• Objectivity and the ability to apply HR rules and regulations in a fair and consistent manner.