Jobs at Proten

Description

• Our client is seeking an experienced Procurement Officer to support and execute procurement activities for projects and operational requirements.
• The role will be responsible for supplier sourcing and evaluation, RFQ/RFP management, techno-commercial bid coordination, purchase order and contract placement, supplier expediting, and timely delivery, while ensuring compliance with procurement policies and ethical standards.

Key Responsibilities

• Review purchase requisitions, BOQs, technical specifications, and project requirements to determine procurement needs.
• Identify, prequalify, and evaluate suppliers based on technical capability, commercial credentials, past performance, and compliance requirements.
• Prepare and issue RFQs/RFPs and ensure receipt of competitive and technically compliant quotations.
• Coordinate with Engineering and Technical teams for technical evaluation, clarifications, and bid assessments.
• Prepare commercial bid comparisons and provide procurement recommendations.
• Prepare and process purchase orders and contracts in line with approved procedures and delegated authority.
• Monitor supplier orders, including manufacturing progress, inspections, dispatch, and delivery.
• Coordinate with suppliers, logistics, inspection, warehouse, project, and internal teams to ensure timely delivery.
• Ensure all procurement activities comply with company policies, approved procedures, delegation of authority, and ethical standards.
• Use MS Excel, PowerPoint, Word, ERP systems, and AI/digital tools for procurement analysis, reporting, and process improvement.
• Maintain accurate procurement documentation and support timely completion of assigned procurement activities.

Requirements & Qualifications

• B.Eng./B.Sc. or HND in Mechanical, Electrical, Civil Engineering, or a related field.
• 5–6 years of relevant experience in procurement, preferably within a petrochemical, fertilizer, manufacturing, engineering, or equivalent industrial environment.
• Prior experience in procurement, contracts, and commercial activities is preferred.
• Strong understanding of procurement processes, supplier evaluation, RFQ/RFP management, commercial bid analysis, and order expediting.
• Proficiency in MS Excel, including Pivot Tables, lookups, charts, and data analysis.
• Good knowledge of MS PowerPoint, Word, ERP systems, and AI/digital procurement tools.
• Strong analytical, negotiation, coordination, and communication skills.
• High level of integrity and commitment to ethical procurement practices.
• Zero tolerance for procurement fraud, conflict of interest, kickbacks, or unethical supplier practices.
• Proficiency in English.

Key Competencies:

• Procurement & Sourcing | Supplier Evaluation | RFQ/RFP Management | Commercial Bid Analysis | Contract & PO Management | Expediting | Vendor Management | Supply Chain Coordination | ERP & Data Analysis | Negotiation | Compliance & Ethics | Digital/AI Tools.

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Job Summary

• The Technical Assistant provides strategic, operational and analytical support to the Managing Director by coordinating cross-functional initiatives, tracking business performance, preparing executive reports and ensuring timely execution of strategic priorities across the organization.
• The role serves as the coordination hub between Management, Operations, Credit, Finance, Compliance and Business Development, ensuring that business decisions are translated into measurable actions.

Job Roles and Responsibilities

• Coordinate and monitor the implementation of strategic initiatives, executive decisions, and action plans assigned by the Managing Director to ensure timely execution across the organization.
• Prepare high-quality executive reports, presentations, briefing notes, management dashboards, and other decision-support materials for Management and the Board.
• Monitor departmental performance against approved KPIs and strategic objectives, analyse business performance trends, and escalate key risks, challenges, and opportunities requiring executive attention.
• Coordinate cross-functional projects by tracking implementation timelines, facilitating collaboration across departments, and ensuring timely resolution of execution bottlenecks.
• Conduct business, market, and competitor research to support strategic planning, business growth initiatives, product development, and executive decision-making.
• Review operational processes and recommend improvements that enhance efficiency, productivity, governance, and service delivery across the business.
• Support the implementation of corporate policies, strategic initiatives, and organizational change programmes while monitoring compliance with approved management directives.
• Coordinate executive and operational meetings, document resolutions, maintain accurate records of management decisions, and follow up on agreed action items.
• Monitor regulatory obligations, support internal audit and compliance activities, and coordinate the timely submission of executive and regulatory reports.
• Prepare periodic reports on strategic initiatives, operational performance, project status, and organizational priorities, providing actionable insights and recommendations to Management.

Qualifications

• Bachelor's Degree in Finance, Economics, Business Administration, Accounting or related discipline.
• MBA or relevant professional certification is an advantage.
• 2–3 years in strategy, operations, management consulting, executive support or financial services.
• Experience in a regulated financial institution is preferred.