Fresh Jobs at Medecins Sans Frontieres

Responsibilities

• Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.
• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression.
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks and using cold chain when needed. Monitoring and analyzing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalize the budget and to ensure availability.
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects
• Supervise storekepers and their daily work
• Receiving orders and deliveries, identifying potential disparities against cargo manifest or other documents, and reporting them to the Pharmacy Manager.
• Follow up on the Good Storage Practices in accordance with MSF standards, especially for the items that needed special stockage (cold chain, controlled drugs…..) .
• Preparing orders of the different consumption units, ensuring proper packaging and dispatching.
• Ensuring correct fill data into the stock management tools.
• Responsible for keeping and organizing all documents from orders, return, loan/donation, shipment, act….
• Support the Pharmacy Manager in the follow up of the therapeutic food consumption at ATFC and ICCM+ levels
• Develop JD of storekeepers and conduct their job evaluation,
• In collaboration with Pharmacy manager, prepare monthly, quarterly, and annual pharmacy report.

Requirements

• Essential, degree of pharmacy management or nursing related studies., or medical profile.
• Minimum of 1year certified work experience as a pharmacy manager is essential.
• Desirable in MSF or other NGOs
• Hausa language essential. English language essential.
• Essential computer literacy (Word, excel and Internet)
• Result and Quality orientation, Service Orientation, Teamwork, Behavioural Flexibility, Committed to MSF Principles and Stress Management.

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Main Purpose

• Performing autonomously, complex / advanced servicing, maintenance and repair of MSF vehicles and other engines according to MSF standards and procedures, in order to ensure vehicles are in perfect running conditions.

Main Duties and Responsibilities

• Daily check the technical conditions of the assigned vehicle (state of the tires, oil, fuel, brakes, radio equipment, spare parts, etc.), perform weekly check according to the MSF Logbook, refilling it when necessary, and keeping it clean to ensure it can be driven in perfect conditions.
• Ensure the security of passengers in the vehicle, driving carefully, observing speed limits and traffic rules in the country as well as MSF security rules in order to avoid car accidents.
• Communicate all movement departure and arrival to the radio operator and record passenger details in the movement logbook.
• Ensure correct loading and unloading of the vehicle
• Submit the documents to the receiver of the goods.
• Checking the status of delivered goods
• Returning the duly completed documents to Logistics and ensure that the goods have the necessary documents.
• Ensure that the vehicle is always in good conditions following instructions and guidelines of Logbook and carry out a hand over if another uses the vehicle
• Ensure that your driving license are valid and in the vehicle.
• Ensure all passengers have all necessary papers in order before travelling and ensure non-MSF staff sign discharge of responsibility before using the vehicle.
• Inform the line manager of any incident involving the transportation of passengers or goods.
• Inform (in advance) the radio operator & HOD when vehicle is about to be due for maintenance.
• Know how to use all types of radios, codes, call numbers and radio alphabets by heart and communicate with base according to MSF communications policy to inform the driver's position and any potential implications.
• Ensure each movement’s departure and arrival is reported to the radio and entered in the driver’s movement logbook (including trip starting/ending time & mileage, and names of passengers).
• Ensure fuel refill details are entered in the fuel logbook.
• Ensure details of maintenance services and repairs performed on the vehicle is recorded in the vehicle maintenance logbook.
• Ensure the vehicle is cleaned every morning before commencement of day shift.
• Adhere to MSF protocol for all movements.
• Support and assist the mechanic during scheduled maintenances (Weekly checks, Services A, B & C)
• Know and respect the security rules related to vehicle movements, specifically those related to customs, checkpoints and roadblocks. Ensure all passengers know and respect the security rules.
• Monitoring traffic & security situation along movement routes while driving in order to inform radio operator with any updates that could help in security management.

Minimum Required Skills and Qualifications

Education / Essential:

• Minimum of SSCE qualification with ability to read, write and communicate fluently in English
• 2 years minimum of previous driving experience
• Desirable experience in MSF or other NGOs • Hold a valid driving license.

Experience:

• Ability to drive both automatic and manual vehicles, buses etc
• Good knowledge of locations and streets within the Federal Capital Territory Abuja and its environs