Latest Jobs at the International Rescue Committee (IRC)

Requisition ID: req23485
Location: Maiduguri, Borno
Employment Type: Full-Time
Sector: Health
Employment Category: Intern
Open to Expatriates: No
Position Reports to: Storekeeper
Position directly supervises: None
Indirect Reporting: Pharma warehouse inventory officer

Job Description

• The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to people affected by war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure.
• The IRC leads the way from harm to home. We are recruiting to fill the vacant position below: The IRC has been present in Nigeria since 2012 when the organization responded to flooding in Kogi state.
• In February 2014, the IRC moved into Adamawa State in NE Nigeria to provide humanitarian interventions through a multi-sectoral, integrated approach for conflict affected populations.
• IRC Nigeria now operates a country office in Abuja and field offices in Mubi and Yola of Adamawa State, Maiduguri, Monguno and Gwoza of Borno state and Damatru of Yobe State. Currently, IRC Nigeria implements programs primary health care, nutrition, environmental health, women’s protection and empowerment, protection, child protection, education, food security & livelihoods

Job Overview / Summary

• The intern Pharmacy will be responsible for picking and packing of drugs from shelves, updating bin cards as stock been removed, updating warehouse register and issuing waybills and recording of temperature twice daily at IRC Warehouse Maiduguri.

Major Responsibilities

• In close collaboration with the WH pharma inventory officer, support the release of stocks to program.
• Support with rearrangement of pharmaceuticals on shelves and pallets
• Update stock cards and bin cards.
• Update warehouse register.
• Issuing of waybills and retrieving them back as they are retuned.
• Scanning of delivery reports and share with the WH officer.
• Records WH temperatures and humidity twice daily.

Key Working Relationships:

• Keep daily WH transaction records up to date
• Conduct physical checks and report short expiries to the Pharmacy officer

Other Internal and/or external contacts:

• Internal: Health (Clinical Outreach Staff, Doctors, Midwives, Health/Rep Health Managers Pharmacy Manager) and other sectors (WPE, M&E, Governance, Finance, Supply Chain
• External:  Other partners- NGO’s, Vendors, MOH etc

Qualifications

• Certificate or Diploma in Pharmaceutical Technology or related course and at least 2 years working experience in the relevant humanitarian setting is preferred.

Experience:

• Experience in warehousing and humanitarian setting is highly recommended.
• Excellent interpersonal communication skills.
• NGO work experience is an advantage.
• Able to communicate in English language (written and spoken); Knowledge of local languages is a plus.
• Additional qualities: team worker, be flexible, and adaptability to transitions

Strength / Skills:

• Able to work in a high-pressure situation, solve problems and resolve conflicts.
• Able to independently organize work, prioritize tasks and manage time.
• Strong interpersonal skills, able to coach and support others, strong sense of personal integrity
• Self-motivated, honest, highly responsible, and punctual.
• Excellent verbal and written communication skills, fluent in written and spoken English.

Working Environment:

• IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

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Requisition ID: req23490
Location: Maiduguri, Borno
Employment Type: Full-Time
Sector: Finance
Employment Category: Regular
Open to Expatriates: No
Position Reports to: DOF
Position directly supervises: Finance officer, Admin officer

Job Description

• The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
• IRC has been present in Nigeria since 2012 when the organization responded to flooding in Kogi state. 
• In early 2014, IRC opened a field office in town of Adamawa state in NE Nigeria followed by offices in Yola (Adamawa state) in November 2014 and Maiduguri (Borno state) in October 2015.  IRC has ECHO, OFDA, and Gates funds to respond to health, nutrition, GBV, and WASH activities. 
• In late 2014 and early 2015, IRC received additional funds from SV, SIDA, USAID, and UNICEF to carry out education, child protection, general protection, emergency food distributions, shelter support, and NFI distributions to newly displaced IDPs.  
• In late 2015 into early 2016, IRC received Swiss and UNHCR funds for additional emergency response humanitarian-focused programming in NE Nigeria

Major Responsibilities
Field Monitoring:

• Support the Finance and Admin manager in Coordinating the activities of Finance and Administration staff in the field to ensure quality financial records coming from the field. This includes capacity building of field staff based on needs identified by Field Managers in the field and development of financial system specific to a particular sub-office
• Together with the Programme and other finance staff prepare quarterly salary mapping tables by the due dates and ensure the same are approved and used to charge staff salaries and recorded accordingly in SUN system.
• Coordinate and consolidated monthly salary mapping and share with others finance staff for use for the monthly salary charge in the SUN system.

General Accounting Services:

• To support the Finance and Admin Manager in ensuring the proper. 
• Managing all aspects of day-to-day operations of the Finance department
• Ensure all procurement and other documents are reviewed on a timely manner
• Review monthly bank reconciliation for the field site.
• Liaison with bank on all banking issues.
• Forward to the Payroll Administrator every month, outstanding personnel advances and charges related to T7, for recovery.
• Preparation, review and posting of General Ledger transactions, adjusting journal entries and sub-office transactions.
• Supervising the monthly financial close process at the field and ensure timely, complete, and accurate submission to IRC Abuja after review
• Overseeing the sub-ledger reconciliation process and confirm that the GL sub-ledger accounts match the details in their related modules.
• Ensure that all sub-office financial matters are addressed on a timely basis. During field visits follow-up on financial, internal controls and other program support action items identified.
• Review of the field National staff salary and ensure payment by the 28th of every month
• Ensure finance filing and document retrieval system is functional, efficient, and secure.
• Ensure all Tax and Pension liabilities is paid to the respective bodies monthly on or before 30th of every month.
• Ensures Balances on all payroll accounts are ZERO on or before 30th of every month and investigate if differences are noted.
• Ensure balances on all vendor accounts are correct and are zero.
• Monthly Payroll review and Payroll macro.
• And any other work that may be assign to you by your supervisor.

Donor Reports:

• Support the Finance Coordinator in ensuring the proper. 
• Ensure that online BVAs assigned are reviewed monthly
• Closely monitor assigned grants to ensure that no grants are overspent or under spent through checking of over/under expenditure on the online BVA
• Preparation of donor reports by the due dates.
• Analysis of actual to budget results to identify problems in accounting or compliance.
• Identification of procedural or training issues to be addressed to improve the quality of report data.
• Review of the online BVA results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
• Ensure that partners are properly reviewed, and all expenses booked in the SUN system within the period.
• Ensure partners fund are properly utilized according to the partnership agreement

Budgets:

• Assisting in the development and preparation of Pool (PJ and PF) allocation processes for overarching costs that comply with donor regulations on allowable costs.
• Ensure Timesheet reconciliation with SUN is done monthly.
• Working with operations and program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
• Ensure that all accruals at grant closure are accurate, valid and are promptly liquidated.
• Attend BVA, Grant Opening and Closing Meetings

Staff Management:

• Setting smart goals and monitoring performance of staff.
• Mentoring, coaching, and motivating staff.
• Quarterly Reviews of performance appraisal of direct reports
• Daily supervision and review of the workflow processes for efficiency

Other Duties:

• Ensures the timely preparation, review of all monthly bank account and cash reconciliations. 
• Ensure timely transfer of cash requests and liquidity of the field locations
• Manage and supervise audits as they fall due ensuring documents are adequately reviewed
• Train and capacity build staff as required
• Attend and participate in trainings identified/organized by your supervisor
• Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (in-country and World-wide) as per the IRC reporting mechanism. The reporting of violations is an obligation on the part of all staff members
• Perform other duties as may be assigned by your supervisor

Indirect Reporting:

• Internal: Works with TCs and other sector leads on finance matters related to the field location
• External: Works with the bank to ensure smooth flow and partners.

Qualifications

• Bachelor’s Degree in Accounting, or Finance or CPA. 
• Advanced Diploma in Accounting from recognized College/Institutions with a minimum of three (3) years of accounting and admin experience in INGO.
• Computer literate with significant experience in excel, accounting package. Knowledge in (SUN system) will be an added advantage.
• The candidate should be mature, with stable personality and ability to maintain confidentiality.
• Fluency in written and spoken English
• Exceptional interpersonal skills; tact, patience, diplomacy, and appropriate assertiveness.

Job Requirements:

• Oversees the project’s financial portfolio, in addition to maintaining and supervising all financial systems and procedures required for grant management and accountability
• Ensures all finance and administration policies and procedures are in compliance with IRC and funding source policies, procedures, and requirements, establishes finance and supporting function policies, systems and procedures, and directs or performs their development, documentation, and implementation.

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Requisition ID: req23488
Location: Maiduguri, Borno
Employment Type: Full-Time
Sector: Supply Chain
Employment Category: Intern
Open to Expatriates: No

Job Description

• The Procurement Assistant (Intern) is a Key position within Supply Chain and carries responsible for the IRC Integrity system. Supply Chain must be able to rapidly procure Program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records.
• The Procurement Assistant must ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and donor procurement policy and procedures.

Key Responsibilities
Required Support and Preparation of Lunching Microsoft ERP referred to as (Integra for IRC):

• The Procurement Assistant 9Intern) is responsible for working closely with Procurement Officers, Senior Procurement Manager, internal and external stakeholders to ensure effective support is provided on all required aspect of making sure the system is operational and preparation to support program implementation. This includes:
  • Uploading of scanned documents   
  • Collecting, organizing, and analyzing data on the Item forecast list
  • Raise Purchase Requisition as required as per the Item forecast need
  • Archiving of Procurement files online
  • Follow up internally between Supply Chain and Finance on status of vendors payments
  • Processing approved Purchase request through the procurement software (Integra) and ensuring data accuracy.

Procurement:

• Responsible for implementing procurement strategies and ensures all program procurement needs are met on time in accordance with Global Supply Chain and donors’ standards. This includes:
  • Support in development of procurement specifications of new items
  • Request for quotations / proposals when required.
  • Support and participate in open tender meetings & evaluations.
  • Demonstrate value for money in procurement.
  • Conduct market survey in every two months

Supplier Management:
Responsible for managing supplier’s performance to ensure that there is precise record keeping as provided by GSC. This includes: -

• Maintain suppliers file and documentation
• Documents supplier performance
• Maintain supplier performance score cards
• Source for new vendors on different categories of goods and services

Compliance and Ethics:

• Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through:
  • Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
  • Provide consistent and constructive support to other departments to ensure compliance with policies and procedures.
  • Identifying and reporting procurement red flags,

Reporting:

• The Procurement Assistant (Intern) is responsible for preparing and submitting accurate:
  • Weekly Purchase Requisition tracker done manually after following up with pending deliveries for goods and services every Friday of the we
  • Updated list of items not on the MPA on monthly basis.

Key Working Relationships:

• Internal: Regular relationships with program staff, Operations and country Supply Chain staff at all levels
• External: Vendors and Services providers.

Qualifications

• Education: Diploma in Business Administration/Financial Accounting or Logistics related field preferred.

Demonstrated Skills and Competencies:

• Good collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures, organizational units and suppliers.
• Excellent skills in conducting market analysis and sourcing strategies.
• Able to work effectively in a highly matrixed structure
• Good mathematical skills.
• Competent in spoken and written English
• Competent use of Computer, especially spreadsheets