Latest Jobs at Carrillion Construction

Job Description

• This is a full-time on-site role as a Personal Assistant to Director at Carrillion Construction in Lagos. 
• The Personal Assistant will provide executive administrative support, manage diaries, offer administrative assistance, and utilize clerical skills to assist the Director in their daily tasks.
• Act as the first point of contact for the CEO with internal and external clients
• Handle incoming requests and queries appropriately
• Manage the CEO’s diary, schedule meetings, and appointments, and provide reminders
• Develop and maintain an efficient documentation and filing system
• Exceptional planning and time management skills
• Excellent verbal and written communication skills
• Discretion and confidentiality
• Schedule meetings and manage calendars
• Answer phone calls and emails and take messages
• Take accurate and comprehensive notes at meetings
• Help with daily time management
• Run errands as requested
• Plan travel, including flights, accommodation, and ground transportation
• Managing information flow in a timely and accurate manner
• Rack daily expenses and prepare weekly monthly or quarterly reports
• Active listening and good communication skills
• Proactive approach to problem-solving
• Strong time-management and organization skills
• Strong interpersonal skills
• Proven work experience as a personal assistant
• Outstanding organizational and time management skills

Qualifications

• A First Class Bachelor's Degree or Distinction in HND in administration, Sociology, or any Discipline
• Personal Assistance and Executive Administrative Assistance skills
• Diary Management and Administrative Assistance skills
• Clerical Skills
• Excellent organizational and time management skills
• Strong verbal and written communication abilities
• Attention to detail and problem-solving skills
• Proficiency in MS Office applications
• Experience in the construction industry is a plus
• Knowledge and experience with complex travel and flight
• itineraries, particularly international travel/hotel bookings
• Excellent Diary Management with the ability to pre-empt and look ahead at all times
• Essential experience in Microsoft Office Outlook/Word/Excel/PowerPoint
• Ability to multitask and experience in dealing with a demanding role and high-level workload
• A candidate must stay within Lekki Lagos Island
• Fresh completed NYSC graduates can also apply
• Must know how to drive with a driver's license

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DETAIL OF RESPONSIBILITIES

• Reporting to the CEO/Chairman
• The COO will provide leadership, management, and vision to ensure that the company delivers exceptional operational outcomes to meet agreed-upon growth objectives.
• Create clarity of roles and full accountability for the performance of the business in terms of top-line growth and efficiency (earnings) that are sufficiently predictive to enable near real-time intervention into problem areas
• Develop appropriate KPIs to measure and predict performance top-line growth, efficiency, etc.
• Partner with the senior leadership team to evaluate the current strategies of the organization to ensure continued growth and success
• Champion the development, implementation, and continuous improvement of organizational management protocols, practices, and tools
• Planning and execution: Developing and implementing strategies and processes to ensure growth, profitability, and efficiency
• Budgeting: Working with the owner and other executives to create and manage budgets, forecasts, and resource allocation
• Reporting: Preparing operational and management reports, and monitoring performance with tracking software
• Compliance: Ensuring compliance with company, state, and federal regulations
• Development of the company policies and procedures
• Overseeing day-to-day operations of each department (Operations, HR, Marketing, Business Development, Legal, Accounting).
• Will also be participating in day-to-day operations of construction projects (depending on candidate's background)

INDUSTRY EXPERIENCE:

• Construction or Real Estate Law, Architecture, Engineering.
• Residential construction services
• Non-residential (commercial) construction

Qualifications:

• A Bachelor's degree in Business Administration, Construction Management, or a related field, an MBA or Master's is a plus.
• Minimum 10 -15 + years of experience in an executive position in a construction or Real Estate Development background preferred (i.e. Construction or Real Estate Law, Architecture, Engineering).
• The candidate must be able to work under high pressure and be a decision-maker.
• Time Management and People Management skills are essential.
• The candidate will have managed offices with many employees
• Confidentiality is essential.
• Proven experience in managing construction projects
• Proven experience as a Chief Operating Officer or in a similar executive leadership role
• Demonstrated strategic planning and business development skills
• Strong understanding of financial management and budgeting