Personal Assistant to the Director at Carrillion Construction

Job Description

• This is a full-time on-site role as a Personal Assistant to Director at Carrillion Construction in Lagos. 
• The Personal Assistant will provide executive administrative support, manage diaries, offer administrative assistance, and utilize clerical skills to assist the Director in their daily tasks.
• Act as the first point of contact for the CEO with internal and external clients
• Handle incoming requests and queries appropriately
• Manage the CEO’s diary, schedule meetings, and appointments, and provide reminders
• Develop and maintain an efficient documentation and filing system
• Exceptional planning and time management skills
• Excellent verbal and written communication skills
• Discretion and confidentiality
• Schedule meetings and manage calendars
• Answer phone calls and emails and take messages
• Take accurate and comprehensive notes at meetings
• Help with daily time management
• Run errands as requested
• Plan travel, including flights, accommodation, and ground transportation
• Managing information flow in a timely and accurate manner
• Rack daily expenses and prepare weekly monthly or quarterly reports
• Active listening and good communication skills
• Proactive approach to problem-solving
• Strong time-management and organization skills
• Strong interpersonal skills
• Proven work experience as a personal assistant
• Outstanding organizational and time management skills

Qualifications

• A First Class Bachelor's Degree or Distinction in HND in administration, Sociology, or any Discipline
• Personal Assistance and Executive Administrative Assistance skills
• Diary Management and Administrative Assistance skills
• Clerical Skills
• Excellent organizational and time management skills
• Strong verbal and written communication abilities
• Attention to detail and problem-solving skills
• Proficiency in MS Office applications
• Experience in the construction industry is a plus
• Knowledge and experience with complex travel and flight
• itineraries, particularly international travel/hotel bookings
• Excellent Diary Management with the ability to pre-empt and look ahead at all times
• Essential experience in Microsoft Office Outlook/Word/Excel/PowerPoint
• Ability to multitask and experience in dealing with a demanding role and high-level workload
• A candidate must stay within Lekki Lagos Island
• Fresh completed NYSC graduates can also apply
• Must know how to drive with a driver's license