Jobs at Aspom Travels Agency Limited

Job Description

• We are seeking a highly competent and dynamic individual to fill the role of Personal Assistant to the CEO.
• As the Personal Assistant, you will provide comprehensive support to the CEO and contribute to the organisation's smooth operation.
• This role requires exceptional organisational skills, agility, innovative thinking, proactiveness and strong interpersonal and communication abilities.
• The ideal candidate will possess various skills, including accounting, bookkeeping, IT proficiency, and interior beautification knowledge.

Responsibilities

• Handle correspondence, emails, and phone calls on behalf of the CEO, ensuring timely and accurate responses.
• Prepare reports, presentations, and other documents using Microsoft Excel, MS Projects, PowerPoint, and other relevant software.
• Provide efficient administrative support to the CEO, including managing calendars, scheduling appointments, running errands and coordinating meetings.
• Maintain accurate records and assist with bookkeeping tasks, including managing expense reports, invoices, and financial documentation.
• Demonstrate proficiency in accounting principles and assist with financial analysis and budgeting.
• Assist with developing content ideas, creating content and writing articles.
• Utilise IT skills to streamline processes, enhance productivity, and maintain electronic files and databases.
• Showcase strong organisational skills to prioritise tasks, manage deadlines, and coordinate multiple projects simultaneously.
• Demonstrate innovative thinking and suggest process improvements, cost savings, and efficiency enhancements.
• Assist with interior beautification projects, demonstrating competency in design concepts and aesthetics.
• Foster effective communication and collaboration with internal and external stakeholders, liaising between the CEO, various departments and stakeholders.
• Maintain strict confidentiality and handle sensitive information with discretion.
• Accompany the CEO to meetings, conferences, and events as required, both locally and internationally.
• Exhibit flexibility and adaptability to meet the dynamic demands of the role.
• Stay updated on industry trends, market developments, and relevant technologies.

Qualifications and Skills

• Bachelor's Degree in a relevant field is preferred but not mandatory.
• Proven experience in accounting, bookkeeping, or a related field, demonstrating strong numerical and analytical abilities.
• Proficiency in Microsoft Excel, MS Projects, PowerPoint, and other relevant software applications.
• Exceptional organizational skills and the ability to multitask effectively.
• Demonstrated agility to adapt quickly to changing priorities and handle pressure in a fast-paced environment.
• Innovative mindset with the ability to think creatively and propose new ideas.
• Tech-savvy individual with a keen interest in leveraging technology for process improvement. Excellent interpersonal and communication skills, both written and verbal.
• Highly mobile and able to travel as needed.
• Competency in interior beautification and design concepts is preferred.

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Job Responsibilities

• Organizing, planning and conducting long distance expeditions, travel, and tours for groups or individuals
• Confirm reservations and show times, and deal with venue managers, ticket agents and promoters
• Manage the schedules of the travel group and look after their finances
• Accompany groups travelling by coach, or in some cases by plane, car or train
• Welcome groups of holidaymakers at their starting points and announce details of travel arrangements and stop-over points
• Check tickets and other relevant documents, seat allocations and any special requirements
• Help with passport and immigration issues
• Assist holidaymakers with check-in and settle them into their accommodation
• Communicate a range of information on itineraries, destinations and culture
• Inform passengers of arrival and departure times at each destination on the itinerary and ensure that all members of the group are back on the coach before departing from each stop
• Develop a specialist area of knowledge
• Use professional knowledge to answer questions from holidaymakers and to fulfil their expectations of the tour
• Make sure all travel arrangements run according to plan and that accommodation, meals and service are satisfactory
• Organise entry to attractions and transport, such as car hire
• Ensure that the tour is running smoothly for individual members of the group
• Respond to questions and offer help with any problems that arise, ranging from simple matters, such as directing a member of the group to the nearest chemist, to more serious issues, such as tracing lost baggage
• Deal with emergencies, such as helping a holidaymaker who is ill or those needing to contact family members urgently
• Make contact in advance with places to stay or visit to check details and arrangements
• Liaise with hotels, coach companies, restaurants and other clients
• Advise about facilities, such as sights, restaurants and shops, at each destination
• Occasionally make accommodation bookings on proposed dates
• Organise and attend tourism events, conferences, workshops, seminars and exhibitions
• Write reports and maintain records
• Provide feedback after a tour as part of a debrief session.
• Come up with innovative ideas for winning new clients and acquiring new businesses from time to time.

Job Qualifications & Attributes

• A good First Degree from a reputable educational institution
• Minimum of 3 years' experience in the Travel and Tours industry
• Demonstrable experience as a Tour Officer/Manager in similar roles in the past.
• Experience and Formal training in Events Coordination
• Security-conscious and highly professional.
• Comfortable managing high-budget tours.
• Being punctual.
• Having public relations skills.
• Polished logistical and problem-solving methods.
• Excellent verbal and written communication skills.
• Ability to alleviate the taxing emotions engendered by touring.
• Must be proactive, creative and self-motivated, with strong networking / strategic marketing skills and ability to think "out of the box".

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Job Description

• As an accountant, you will be responsible for managing financial records, analyzing financial data, and ensuring the accuracy of financial transactions within the organization.
• Your role will involve preparing financial statements, conducting financial analysis, maintaining financial records, and providing support for budgeting and forecasting activities.
• You will play a crucial role in ensuring compliance with relevant financial regulations and supporting the organization's financial decision-making processes.

Responsibilities

• Prepare and examine financial records, ensuring accuracy, completeness, and compliance with relevant regulations and policies.
• Analyze financial data and provide insights and recommendations to management for improving financial performance.
• Prepare financial statements, including balance sheets, income statements, and cash flow statements, in accordance with generally accepted accounting principles (GAAP) or applicable accounting standards.
• Assist in the preparation of budgets, forecasts, and financial plans, providing input and analysis to support the decision-making process.
• Maintain general ledger accounts by reconciling transactions and conducting regular reviews to identify and correct discrepancies.
• Perform month-end and year-end close processes, ensuring timely and accurate completion of financial reporting activities.
• Monitor and analyze financial transactions, ensuring adherence to internal controls and identifying any potential risks or areas for improvement.
• Collaborate with internal and external stakeholders, such as auditors, tax consultants, and regulatory agencies, to facilitate audits, tax filings, and compliance requirements.
• Prepare and file tax returns, ensuring compliance with applicable tax laws and regulations.
• Assist in developing and implementing financial policies, procedures, and systems to enhance efficiency and internal controls.
• Provide guidance and support to other departments on financial matters, including expense management and budgetary control.
• Stay updated on changes in accounting standards, regulations, and best practices, and ensure their implementation within the organization.
• Support special projects and initiatives, such as system implementations, process improvements, or financial analysis for business expansion plans.

Qualifications

• Bachelor's Degree in Accounting, Finance, or a related field. Professional certification (e.g., CPA, CMA) is a plus.
• 2 - 5 years relevant work experience.
• Proven work experience as an accountant or in a similar financial role, preferably in a corporate setting.
• Strong knowledge of accounting principles, financial reporting standards, and regulatory requirements.
• Proficient in using accounting software and MS Office applications, particularly Excel for financial analysis and reporting.
• Experience with ERP systems (e.g., SAP, Oracle) is beneficial.
• Attention to detail and accuracy in data analysis, financial statements, and reports.
• Solid understanding of internal controls and their application in financial processes.
• Excellent analytical and problem-solving skills, with the ability to interpret and present financial data effectively.
• Strong communication and interpersonal skills to collaborate with cross-functional teams and stakeholders.
• Ability to prioritize and manage multiple tasks and meet deadlines in a fast-paced environment.
• Integrity and confidentiality when handling sensitive financial information.
• Knowledge of tax regulations and experience in tax compliance is desirable.
• Continuous learning mindset to stay updated on industry trends and advancements in accounting and finance.
• Candidate should reside around Lekki and environs.

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Requirements

• Candidate must possess a B.Sc in any field.
• Minimum of 1 year experience.
• Candidate must have experience in Microsoft word, excel, and PowerPoint.
• Candidate must possess strong learning ability.
• Candidate must have good written and oral communication.