Fresh Jobs at Bayshore Technologies Limited

Responsibilities

• Maintain constant communication with customers, vendors and FSEs to ensure proper operations of the organization.
• Develop, implement, and maintain quality assurance protocols
• Increase the efficiency of existing processes and procedures to enhance the company’s internal capacity
• Ensure that operational activities remain on time and within budget
• Track staffing requirements, hiring new FSEs as needed
• Oversee activities on site and taking reports.
• Lead, motivate, and support a large team within a time-sensitive and demanding environment, including career development plans for direct reports and problem resolution
• Manage data collection for the updating of metrics to achieve productivity targets, reduce cost per unit, eliminate errors, and deliver excellent customer service
• Partner with cross-functional teams to improve proprietary tools and systems
• Work closely with safety departments to ensure that activities remain compliant
• Oversee materials and inventory on site.
• Ensure PPM (Planned Preventive Maintenance) materials are delivered timely onsite.
• Conduct budget reviews and report cost plans to upper management

Required skills and qualifications

• Two or more years of proven success in an operations management role
• Strong skills in budget development and oversight
• Excellent ability to delegate responsibilities while maintaining organizational control of branch operations and customer service
• Proficiency in conflict management and business negotiation processes
• Knowledge of business productivity software and an aptitude for learning new applications

Preferred skills and qualifications

• Bachelor’s degree (or equivalent) in operations management, business administration, or related field
• Working knowledge of management software programs
• Strong IT skills, including database development
• Multiple years of financial and account reporting experience
• Ability to communicate to large numbers of employees.

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Responsibilities

• Provide high-level administrative support and proactively manage the CEO's schedule, including scheduling and coordinating meetings, appointments, and travel arrangements.
• Ensure the CEO is well-prepared for all engagements by providing necessary documents, background information, and meeting agendas.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Handle incoming emails, phone calls, and correspondence on behalf of the CEO, responding or redirecting as appropriate.
• Prepare and edit reports, presentations, and other documents.
• Conduct research and compile data to support the CEO's decision-making process.
• Assist with personal tasks and projects as needed.
• Coordinate and organize board meetings, executive team meetings, and other high-level gatherings.
• Take meeting minutes, distribute them, and follow up on action items.
• Make travel arrangements, including booking flights, hotels, and transportation, and preparing detailed itineraries.
• Handle sensitive information with the utmost discretion and maintain strict confidentiality at all times.
• Collaborate with other members of the executive team and provide support where necessary.
• Assist in planning and executing company events and special projects.

Qualifications

• Bachelor's Degree preferred and at least 2 year experience
• Proven experience as an executive assistant or similar role supporting C-level executives.
• Exceptional organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Discretion and a demonstrated ability to handle confidential information.
• Adaptability and the ability to thrive in a fast-paced environment.
• Proactive
• Exceptional attention to detail and problem-solving skills.