Jobs at Malaria Consortium

Job purpose

• To assist the Supply Chain Officer/Supply Chain Technical Assistant/Admin Officer and the state LMCU in the management of SARMAAN II commodities and medicines in Jigawa State office.

Scope of work

• The Logistics Assistant will be actively responsible for supporting an effective and efficient logistic management and inventory control system for SARMAAN II commodities and medicines in State office.
• S/he will work under the supervision of the Supply Chain Officer/Supply Chain Technical Assistant with the Admin Officer as dotted line Manager.

Key working relationships:

• The Logistics Assistant will be a member of the programme implementation team and report to the Supply Chain Officer/Supply Chain Technical Assistant or Admin Officer in delivering the supply chain distribution work plan and deliverables for the SARMAAN II programme.

Key accountabilities:

• Provide support to the Supply Chain Officer/Supply chain Technical Assistant/Admin Officer and State Central Medical Stores (SCMS) and LMCU on program implementation.
• Carry out pick and pack of implementation medicines (AZM), implementation tools, training materials and visibility materials for each AZM round.
• Carry out the sorting, counting and documentation of AZM reversed to the CMS at the end of each AZM round.
• Support physical verification of commodities with vendors during receipt into the stores and before dispatch during LMD.
• Ensure delivery notes/waybills are signed and issued to vendors at the CMS during LMD
• Separates empty bottles from unused ones and ensure they are clearly labelled.
• Support the conduct of post last mile distribution POD reconciliation.
• Assist in monitoring delivery of SARMAAN II commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues.
• Support the monthly stock status assessment of all SARMAAN II commodities at the state central medical store.
• Any other duty as may be assigned by the supervisor.

Expected Deliverables

• Completes the pick and pack of SARMAAN II commodities latest 4 days to the commencement of LMD
• Collate and file CMS/duplicate copies of PoDs and all AZM transaction documents
• Reconciled post distribution stock report for non-medicine SARMAAN II commodities.
• Presents and updated report of reverse logistics to the supply chain officer 2 days after each round’s reverse logistics at the state central medical store.
• Presents a filled timesheet that is approved by the line manager (supply chain technical assistant) confirming the number of days worked.

Requirements

• A minimum of Senior Secondary Certificate Examination.
• Must be computer literate
• At least one year working experience in Commodity Logistics and supply management.
• Ability to work under pressure both in a team and independently with minimal supervision.
• Ability to work beyond normal working hours to meet urgent project deliverables.
• A collaborative and flexible style, with a strong service mentality.
• Experience in pick and pack of public health commodity is an added advantage.

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Overall Responsibilities

• The Logistics Assistant will provide operational support to multi-sectorial intervention in Northwest Nigeria.

Scope of the Position

• The Logistics Assistant responsibilities include filing all necessary procurement documents and maintaining electronic archives, tracking and verifying all original invoices before payment, and issuing tender documents to vendors upon request after tender announcements.

Main Responsibilities and Tasks
Under the general supervision and guidance of the Logistics Officer or another designated staff, the Logistics assistant will be responsible for the following key duties:
Procurement:

• Filing of all necessary procurement documents and archiving electronically.
• Tracking and monitoring all original invoices and verifing before payment.
• Issuing tender documents to vendors on request after tender is announced.
• Assisting the procurement officer in updating suppliers list and price lists and regularly checking on price validity for updates..
• Data entry on procurement software (REGOLO) and uploading the required documentation accordingly.

Logistics:

• Ensure proper fuel storage and management at base and update the fuel tracking form deligently.
• Submit monthly logistics and fuel consumption reports to the Logistics Officer.
• Ensure the asset inventory regidter is updated regularly and submit to Logistics Officer monthly or as per need.
• Support the identification and contracting of premises (office, guesthouses & warehouses) based on geographical, operational and financial criteria, in close liaison with the Logistics officer.
• Contribute to ensure proper working and living conditions for all staff in each premises by providing appropriate power supply, drinking water, stationery etc.
• Ensure preventive and and corrective maitenance of works of premises.
• Coordinate with relevant departments for travel arrangements and reservations as necessary.
• Manage vehicle fleet and ensure that the trip logs are counter-signed by the lead passengers.
• Schedule timely and regular preventive service of the generators.
• Support policy implementation in procurement / logistics to improve the effectiveness and efficiency of organization by working with respective coordinators.
• Undertake market survey on a regular basis to obtain prices at competitive costs for services and goods.
• Perform quarterly appraisal for vendors and update the supplier’s database.

Code of conduct and associated policies:

• Treat beneficiaries with dignity and apply COOPI’s Code of Ethics and Conduct, the UN Convention for the Elimination of Discrimination Against Women (CEDAW), and the UN Convention on the Rights of the Child (UNCRC) in the field, including sensitizing Field Monitors and vendors/agents on such principles.
• Promote the zero-tolerance policy regarding corruption and ensure adherence to COOPI Code of Conduct and Anti-Fraud policy.

Minimum Requirements
Education:

• University degree in either Logistics, Supply Chain Management, or equivalent, Business Administration, or another relevant field experience with additional years of related work experience and/or specialized training/courses.

Experience:

• At least 2 years working with an INGO / UN.
• Experience working in North West or North East is an added advantage.

Technical Skills & Knowledge:

• Sound understanding of supply Chain and procurement cycle, concepts and principles with a broad knowledge of best practices and techniques.
• Knowledge of common procurement / logistics principles and possesses and the ability to quickly assimilate COOPI and donors’ processes and systems;
• Ability to rapidly analyse and integrate diverse information.

Competencies:

• Good communication and negotiation skills with the ability to persuade, influence and adapts quickly to different situations;
• Excellent oral, and writing skills.
• Well organized and detail-oriented;
• Ability to work independently and in a team with other departments and units

Essential:

• Be professional, motivated, flexible, and culturally sensitive
• Be excellent in communication skills and proficient in report writing especially tender reports and monthly reports.
• Excellent working knowledge of Microsoft Office programming (Access, Outlook, Excel, PowerPoint, and Word).
• Excellent communication, writing, and analytical skills.
• Excellent communication, coordination, and facilitation skills.
• Ability to work in a team, and establish effective working relationships with people from different nationalities and cultural backgrounds.
• Ability to work under tight deadlines and simultaneously autonomously manage multiple tasks.
• Previous work experience with INGOs and UN Organizations is desirable.

Preferred:

• Knowledge of the local language (Hausa and Kanuri).
• Willing and able to be based and travel regularly within remote areas, where services are limited.
• Previous experience in a similar position.

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Job purpose

• To assist the Supply Chain Officer/Supply Chain Technical Assistant/Admin Officer and the state LMCU in the management of SARMAAN II commodities and medicines in Jigawa State office.

Scope of work

• The Logistics Assistant will be actively responsible for supporting an effective and efficient logistic management and inventory control system for SARMAAN II commodities and medicines in State office.
• S/he will work under the supervision of the Supply Chain Officer/Supply Chain Technical Assistant with the Admin Officer as dotted line Manager.

Key working relationships:

• The Logistics Assistant will be a member of the programme implementation team and report to the Supply Chain Officer/Supply Chain Technical Assistant or Admin Officer in delivering the supply chain distribution work plan and deliverables for the SARMAAN II programme.

Key accountabilities:

• Provide support to the Supply Chain Officer/Supply chain Technical Assistant/Admin Officer and State Central Medical Stores (SCMS) and LMCU on program implementation.
• Carry out pick and pack of implementation medicines (AZM), implementation tools, training materials and visibility materials for each AZM round.
• Carry out the sorting, counting and documentation of AZM reversed to the CMS at the end of each AZM round.
• Support physical verification of commodities with vendors during receipt into the stores and before dispatch during LMD.
• Ensure delivery notes/waybills are signed and issued to vendors at the CMS during LMD
• Separates empty bottles from unused ones and ensure they are clearly labelled.
• Support the conduct of post last mile distribution POD reconciliation.
• Assist in monitoring delivery of SARMAAN II commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues.
• Support the monthly stock status assessment of all SARMAAN II commodities at the state central medical store.
• Any other duty as may be assigned by the supervisor.

Expected Deliverables

• Completes the pick and pack of SARMAAN II commodities latest 4 days to the commencement of LMD
• Collate and file CMS/duplicate copies of PoDs and all AZM transaction documents
• Reconciled post distribution stock report for non-medicine SARMAAN II commodities.
• Presents and updated report of reverse logistics to the supply chain officer 2 days after each round’s reverse logistics at the state central medical store.
• Presents a filled timesheet that is approved by the line manager (supply chain technical assistant) confirming the number of days worked.

Requirements

• A minimum of Senior Secondary Certificate Examination.
• Must be computer literate
• At least one year working experience in Commodity Logistics and supply management.
• Ability to work under pressure both in a team and independently with minimal supervision.
• Ability to work beyond normal working hours to meet urgent project deliverables.
• A collaborative and flexible style, with a strong service mentality.
• Experience in pick and pack of public health commodity is an added advantage.

go to method of application »

Purpose of the Assignment

• To provide technical support on the supply chain management of Azithromycin Mass Drug Administration (MDA) commodities at the project States, to ensure rational and effective commodity management, security, accountability and end-to-end visibility.

Scope of Work

• The Supply chain consultant will be actively responsible for maintaining effective and efficient logistic management and inventory control of AZM Mass Drug Administration (MDA) commodities at the state level.
• S/he will be working directly within the State Logistic Management Coordinating Unit, NTD, SPHCDA and the Malaria Consortium office at the assigned state.

Specific Tasks for the Supply Chain Management:

• Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures.
• Carry out monthly stock status assessment of all AZM Mass Drug Administration (MDA) commodities at the state central medical store and report on the assessment to higher levels flagging issues needing action
• Support AZM microplanning during which targets which form the basis for AZM Mass Drug Administration (MDA) commodities quantification are determined.
• Contribute to state level quantification of commodities as well as development of distribution plans using credible and verifiable data sources
• Support the management of AZM Mass Drug Administration (MDA) commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
• Ensure the availability/access Pharmacovigilance forms during each implementation cycle.
• Provide guidance on reporting ADR using the Pharmacovigilance forms to the state teams
• Carrying out post-distribution gap analysis for all AZM Mass Drug Administration (MDA) commodities at the assigned state
• Submit timely and accurate logistic report at the end of every AZM cycle and review all LMIS reports for AZM Mass Drug Administration (MDA) commodities at the assigned state.
• Coordinate Reverse logistics for AZM Mass Drug Administration (MDA) commodities from health facilities to the state central medical store after every cycle and at the end of the round
• Monitor the delivery of AZM Mass Drug Administration (MDA) commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues. This will be done at all the levels of the distribution of Commodities (SCMS, Health Facilities and Communities)
• Working with the state Logistic Management Coordination Unit and other relevant stakeholders on the management of AZM Mass Drug Administration (MDA) commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit
• Work with the Monitoring and Evaluation team and reconcile logistic data with M&E data

Qualifications and Experience

• Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities particularly in campaign and/or community level of implementation
• Have a bachelor’s degree in pharmacy with at least 5 years’ post –qualification experience
• The person must be familiar with the National Supply Chain system of MoH and LMIS, including MCLS
• Experience working with and engaging stakeholders at the state and LGA level
• Ability to engage with stakeholders on the supply chain management of public health commodities
• Good interpersonal, communication and planning skills

Report Format and Content:

• The final report should include an executive summary, introduction, methodology, results, discussion, conclusions, and recommendations.
• The report should be written in clear and concise language, with tables, figures, and graphs used to support findings.
• The report should be submitted in Microsoft Word and PowerPoint formats.

Specific Tasks for Supply Chain Consultant (TA):

• Maintaining and regularly updating a database of AZM Mass Drug Administration (MDA) commodities logistics data.
• Support collation and transmission of Pharmacovilance reports to NAFDAC and the state LMCU.
• Coordinate micro-planning for the supply chain component of AZM implementation at the assigned state.
• Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of AZM Mass Drug Administration (MDA) commodities.
• Coordinate review meetings for all LMIS AZM reports to provide feedback on the quality of LMIS reports.
• Provide regular feedback to the country Supply Chain Manager in a timely manner
• Ensure accuracy, completeness, and consistency of data collected.

Qualifications and Experience

• Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities particularly in campaign and/or community level of implementation
• Have a bachelor’s degree in pharmacy with at least 7 years’ post –qualification experience
• The person must be familiar with the National Supply Chain system of MoH and LMIS, including MCLS
• Experience working with and engaging stakeholders at the state and LGA level
• Ability to engage with stakeholders on the supply chain management of public health commodities
• Good interpersonal, communication and planning skills
• Ability to speak local languages
• Must be a resident of Jigawa State.
• Familiarity with the terrain, tradition, and culture of the locality.
• Ability to pay attention to details.
• Ability to write reports.
• Must not be a current government staff at any level.