Latest Vacancies at The International Rescue Committee (IRC)

Job Overview/Summary:

Under the supervision of the Finance Officer, the Finance Assistant handles all cash payments and collections outside the office and recording the cash account on a daily basis.

KEY RESPONSIBILITIES:

• Cash and Bank payment processing.
• Maintain Naira cash book at the set limits; take responsibility of any cash differences arising.
• Ensure that all cash payments are properly supported and duly authorized per the IRC delineation schedule before disbursement.
• Ensuring that authorizations on the requests for payments are in line with the approved limits per the delineation chart
• Prepare the cash spreadsheets to upload stage ready for review by the FM prior to upload in SUN system.         
• Performing supervised cash counts every Fridays.
• Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies
• Ensure all cash received is duly receipted and coded and promptly banked
• Each month stamp original documents “PAID or RECEVED BY IRC” before sending to Abuja.
• Maintain bank information file
• To act as a bank agent for the Monguno Base Office.
• Collection of bank statements from the bank on a monthly basis.

Payment release:

• Ensure checks in the register are recorded sequentially. Separate the Naira and USD checks to maintain sequence.
• Diligent follow-up to ensure fully signed checks are collected by vendors and signed for (ensuring proper identification of the person collecting) and details indicated in the checks release register.
• Provide timely update to supervisor on reason for uncollected checks.

Filing

• Prior to filing ensure that all documents have been stamped 'PAID' including the check number details.
• Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers
• All files should be arranged sequentially and in separately designated filing sites for checks SDG & USD
• Archiving of prior years finance documents as instructed by the FC or FM.
• Any other duty assigned by supervisor.
• To be willing and ready to participate in field staff exchange programs as organized by the FM.
• Attend and participate in trainings identified/organized by your supervisor
• Follow any new procedures and guidelines designated in circulars from Country Director
• Any other duty as assigned by the supervisor

Key Contacts/working relationships.

Internal

Reports to the Finance Officer

External

• Regular and open communication with IRC staff from all departments and field offices.
• Represents the country office with external banks.

Qualification:

Education: Diploma in Accounting, Business Administration, Commerce or Finance

Experience:

• Minimum one year experience in the financial area of a non-profit organization.
• Extensive experience in working with computerized accounting systems, standard spreadsheet and database programs, preferably SUN systems and visions.

Skills and Abilities:

• Good written and verbal skills in the English language.
• Ability to carry out responsibilities independently with minimal technical support.
• Good communication skills that function across a diversity of cultures.
• Good at role of facilitator and team player in solving problems.

Work Environment:

The position offers programmable workload with quarterly travel to sub-offices to review/update accounting systems and train staff in the field.

The positions is located in Monguno Base Office - situated in northeast Nigeria.

Decision Making Authority:  None

Core Values and Critical Competencies

• Excellent communication skills
• Initiative
• Cautious and attentive
• Improvement mindset
• Team player
• Proactive and reliable
• Firm
• Stress tolerance
• Planning and organization skills
• Building partnership
• Attention to detail
• Able to work with limited supervision

go to method of application »

Location: Damaturu, Yobe
Start Date: 1st April, 2019
Duration: 1 year

Background

• The Information Technology department supports the organization’s work by providing reliable and scalable application development and infrastructure for the IRC’s offices in the US and around the world, including many technologically challenging locations.

Scope of Work:

• The IT Assistant will be primarily responsible with providing support for our internal users on the use of their desktops and laptops. Through our ticketing system, by direct contact and the telephone they will provide users with solutions to questions and issues with their computer hardware and software.

Responsibilities

• Level I Help Desk Support: Including but not limited to assistance with password resets, account creations, desktop and laptop builds and printer support
• Level II Help Desk Support: Including but not limited to anti-virus assistance, Windows 7 support, Microsoft Office 2013 support, general laptop, desktop and printer repair, and light network troubleshooting
• Enterprise Ticket Management: Work inside our enterprise ticketing system, Service-Now, to provide timely and transparent customer support of all requests
• Hardware Inventory: This position will work our Global Supply Chain department in imaging, distributing and tracking all hardware; also tracking and installing all purchased software
• Preventative Maintenance: Technician will also be responsible for checking on critical systems to ensure there are no interruptions in business continuity and take part in the monthly maintenance “blackout windows”
• Various Projects: Position will need to assist on various IT projects as needed

Key Working Relationships:

• This position reports to IT Officer
• This position manages no staff

Requirements
Education:

• B.Sc in Computer Science or equivalent
• 1-2-years of relevant experience with NGOs or international organizations
• Experience working with the following software: Windows 10 Professional, Windows 7, MS Office 2013, Sophos Anti Virus,Routers.
• Experience with following technologies: LAN, WAN , VSAT [c and Ku band], VSAT installer certification preferred
• Must be able to work with limited supervision and exercise independent judgment in problem solving

Standards for Professional Conduct:

• The IRC and IRC workers must adhere to the values and principles outlined in IRC Way Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.