Our client, a voluntary Christian faith-based organisation (not a church) seeks the services of an assistant admin executive for immediate employment. The ideal candidate MUST have worked in a similar organization. E.g. a Ministry, Church or Christian based organization.
Job Location: Surulere, Lagos State (ideal candidates must be resident within the immediate environment).
Position Summary
The purpose of the role is to assist supervise and facilitate the day-to-day administrative operations of the ministry alongside the church administrator. This position requires an exceptional level of professionalism and the ability to work in an ever-changing environment, where multitasking, sound decision making, self-motivation, and discretion are essential.
Key Responsibilities
1) Office Management and General Administrative Services
- Provide general administrative support to the ministry’s activities
- Administer the ministry diary, arranging events and appointments and setting up meetings as required
- Orders office supplies for the ministry’s use and oversees the maintenance of office equipment and complies with any maintenance and service contracts
- Ensure a safe and clean working environment within the building
- Review and implement procedures to ensure clear, efficient and effective operations
2) Communications
- Manage all correspondence, including post, e-mail, and phone calls to the members
- Distribution of materials/books, planning for meeting days, sending invites and letters
- Documentation of members' information; ensuring they are updated
- Act as first point of contact for all enquiries whether in person or by phone, post, and email ensuring they are dealt with politely and followed up by appropriate action
- Provide administrative support to the ministry’s board member for all matters relating to the organizations events; member visits; printed communications or via social media etc.
3) Management of the ministry’s premise and building
- Ensure the premise is clean, tidy and safe for all visitors and members
- Oversee the cleaning staff and advising the line manager of any repair as required
- Purchase sufficient materials and equipment for cleaning
- Oversee insurance requirements and act as the main point of contact
- Payment of bills, vendor management etc
- Any other duty or similar responsibility assigned
Person Specification:
Qualifications
Relevant degree
Skills and competencies
- Excellent interpersonal communication skills – written and oral
- Strong attention to detail
- General office and clerical skills
- Confident IT skills
- Strong planning skills with the ability to work autonomously and manage workload
- Ability to work flexibly
Personal Attributes
- Sensitive listener
- Experience in dealing with matters of confidentiality
- Ability to make decisions and take an initiative
- Motivated to deliver high-quality output
- Ability to manage the unexpected
Please note
The Ministry is not a church (and so doesn't necessarily open on Sundays except there's a special programme), but an organization dedicated to Christian works, crusades and other related-events.
Salary
Attractive
Application
Qualified administrators with experience in a similar sector e.g. a Ministry, Church or Christian based organization should send CVs to ‘recruitment@stresertservices.com’ using ‘FATE-A’ as the subject of mail before 30th May, 2020. Qualified candidates will be invited for interviews.
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The client is a services company based at Ikoyi, Lagos with foreign involvements.
Job Purpose
- The ideal person is expected to oversee local and international travel arrangements’, visa processing, hotel bookings, airport pickups etc for senior management and key staff.
Other duties
- Procure clearance tags at the airport
- Arrange hotels and airport transfers, travel packages in anticipation of travel for staff, management and contractors working on projects
- Build and maintain cordial relationships with various Government agencies at international and domestic airports to facilitate effective meet and greet services
- The officer will assist with organizing events that involve international guest. He/she sends invitations and arranges to receive visitors; plan for their accommodation
- The protocol officer is expected to plan the timetable of foreign visitors. He/She arranges for transportation where necessary and ensures the visitor’s schedule does not suffer from complications and delays
- Provide protocol to clients at the airport both international and domestic
- Manage drivers in charge of pick and provide itinerary information
- To deal with Immigration Authority and airport security force for clearance of clients.
- Arrange collection of travelers and baggage
- Ensure speedy passage through airport – process travel documents
- Make airport arrangement pick up and drop; Supervise escort patrol
- Protect clients from extortion or harassment by airport authorities
- Transferring passengers through the airport
- Assist with other office function when less busy with travel arrangements
- Willingness to work outside office hours
- The officer facilitates the travel of staff members going to other countries on official business. He/She secures their visas, medical insurance information for all travels including itineraries related to flights and accommodation as requested
Knowledge and Skills
- Degree in Social Sciences/Business Administration
- IATA certified
- Diploma in Logistics is an added advantage
- Exhibit a high level of initiative, objectivity, integrity and commitment
- 5 -7 years working experience in the travel/logistics/protocol industry with good working knowledge of ticketing and travel logistics
- Extensive knowledge of the airline industry and the foreign embassies/visa processing agencies
- Good diplomacy skills and tact in dealing with team members, drivers and colleagues
- High attention to details and a team player
How to Apply
Interested and qualified candidates should forward their CVs to ‘recruitment@stresertservices.com using ‘INTL-120’ as application code before the 30th May, 2020.
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Our client is a leading Non-Governmental Organization (NGO) that caters for the less privileged, widows and orphans in the society
As a result of expansion, there is the urgent need to fill the role of a Country Manager to oversee the affairs of the Foundation in the following key areas:
- Operations & Management
- Leadership
- Corporate Governance & Communication
- Strategic Growth
- Safety, Security & Welfare
Applicants MUST have previous work experience with an international NGO.
Responsibilities:
- To provide overall leadership and strategic direction to the Foundation
- To provide leadership for the dissemination of the Foundation's values, vision and mission at country level
- Ensure effective, high quality, consistent implementation & delivery of the Foundation's programmes nationwide and internationally
- Maintain cordial partnership relationships at national and international levels with all stakeholders
- Ensure that all communication infrastructures are set up in the programme and smooth information flow is maintained
- Review and where necessary evolve approach to working with partners
- Oversee the implementation of programmes by the team, and at the same time provide feedback, advice and directions as appropriate and ensure that quality standards are met
- Provide oversight to all finance and administrative services in the Foundation
- Establish and roll-out the most effective way to measure and articulate programme impacts
- Represent the Foundation on key donor/partner and all stakeholders’ relationships thereby raising the profile of the Foundation
- Ensure that all major funds are well managed and reported (attaining the objective) and implemented within agreed budgets and timelines
- Oversee and coordinate the programme portfolio to ensure the highest level of project quality and accountability, while fostering continuity through building local capacity and developing innovative programme interventions
- Ensure that all the local offices comply with and contribute to an efficient funds management system across the Foundation, covering the entire funds cycle
- Cultivation of high level relationships with relevant stakeholders nationally and internationally
- Keep abreast of the trends within the donor environment
- Drawing on programme practice to identify potential advocacy and research agenda
- Develop networks and partnerships with national/regional/international institutions and oversee donor collaboration, fund raising and project development within the country
- Narrative and financial reporting to donors and Foundation
- Responsible for financial feasibility of all country programmes
Requirements:
- Postgraduate/Masters qualification in social sciences, management or a related field
- At least six (6) years’ senior Management experience with an international NGO
- Project management, planning coordinating skills
- Monitoring, evaluation and quality management skills
- Systems management skills with advanced levels of computer literacy
- People management and performance management skills
- High level written and verbal communication skills
- Ability to maintain exceptional levels of attention to detail under pressure
- Strong team management skills with experience of working in disparate teams
- Experience of managing projects with a huge budget size
- Experience working in a humanitarian context
- Experience in proposal development and reporting
- Significant experience in budget holding duties
- Willingness and ability to travel nationally and internationally
Reporting Line
Founder and Board of Trustees
Salary
Attractive and negotiable
Application
Forward all applications and CVs to ‘mgtpositions@stresert.com’ using ‘NCM-2020’ as subject of mail before 30th May, 2020.
Gmail
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