Latest Vacancies at OPEC Fund for International Development

Location: Austria
Employment Type: Temporary Contract - one year

Aim of Job

• The incumbent identifies and assists in solving HR related issues by collecting, structuring, analyzing, evaluating and reporting on HR processes and data.
• This is done in accordance with the HR strategy and framework to maximize the effectiveness of key strategic and operational projects across HR disciplines such as talent management, learning & development, employee engagement, and performance management, among others.

Main Accountabilities
Data quality/accuracy:

• Provides high quality and accurate data that can be relied upon to inform business decisions, working with other members of the HR team to improve data accuracy within the HR Information Systems
• Works with different HR functions to provide process improvements and bespoke tools that drive efficiencies and improve reporting.

Data collection, analysis & reporting:

• Responsible for the overall HR dashboard reporting, analyzing data, highlighting key areas, and predicting trends for discussion
• Accurately produces all required HR data reports, displayed in appropriate formats within the agreed timeframes, including the production of recurrent and ad hoc HR data metrics
• Produces regular reports to management on HR data
• Manages requests for HR data via ad hoc HR reports, as required
• Collates and monitors data for benchmarking purposes
• Presents HR data to HR Director and Head, HR Policies & Development on a regular basis, and champions new developments in HR analytics across the organization.

Presenting data:

• Presenting data both electronically and in person which clearly articulates any findings, assumptions and suggestions that can be used effectively and practically by the stakeholder
• Presenting visuals and data at an advanced level using infographics and modern analytics software.

Stakeholder management and engagement:

• Consistently engages with the Head, HR Policies & Development to ensure required reports are delivered and making suggested changes where applicable
• Liaises with internal business units to obtain required data
• Using data to contribute to the efficiency and effectiveness of key strategic projects and processes within the HR function.

Project Management:

• Focal point for managing projects that the HR Policies & Development team is responsible for, including ongoing project plans, budgets, timelines and milestones
• Develop and deliver progress reports, proposals, requirement documentation and presentations, and provides regular updates on the status and deliverables of projects to the Head, HR Policies & Development
• Carries out other duties as assigned by the HR Director and Head, HR Policies & Development

Qualifications and Experience

• A Bachelor's Degree in Business Administration / Human Resource Management/ Data Analystics or respective studies is required
• Minimum of 5 years relevant professional experience is required. Experience from an international development institution is preferable (2 – 3 years)
• Fluent in English. A good working knowledge of Arabic, German, Spanish, or French is an added advantage.

Competencies:

• Advanced skills in PowerPoint application with infographic capacities
• Capability usage in MS-Excel to generate statistics and create embedded formulas  
• HR Metrics Reporting capability (time/cost per hire, cost/FTE, time-to-fill, etc.)
• Ability to work in an international environment, with sensitivity and respect for diverse cultural backgrounds.

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Location: Austria

Job Profile

• The incumbent oversees the smooth running of the procurement function, inclusive of procurement of goods, services and works required by the OPEC Fund.
• The incumbent will also be tasked with generating improvement measures of procurement tasks, in accordance with the departmental strategy and framework, in order to develop and deliver on the overall procurement strategies.

Duties and Responsibilities
Functional strategy formation and implementation:

• Manages the delivery of a major part of the organization's procurement strategy and participates in the development of the Administrative Services strategy.
• Manages short, medium, and long term procurement goals / objectives; and monitors the implementation of all actions related to the procurement of goods, works and services required by the OPEC Fund, including purchasing processes.
• Manages and facilitates proper due diligence 
• Ensures full compliance with the provisions of the Procurement Procedures.

Policies and Procedures development:

• Creates and maintains best-practice based procurement processes (e.g. best value for money / strategic sourcing efforts).
• Plans and manages business process related to outsourcing activities (as necessary).
• Undertakes regular review of the Procurement Manual and Procedures while ensuring that Procurement Strategy is aligned with organizational objectives and Strategy.
• Identifies and realizes cost saving and cost reduction measures on procurement activities.

Procurement:

• Manages and facilitates the procurement of goods, works and services required by the OPEC Fund with all related activities.
• Prepares and develops budget planning and establishes effective budget management process.

Knowledge management:

• Keeps up to date with procurement trends and developments, and ensures knowledge is shared and transferred within the team.

Data collection and backup:

• Oversees a consistent filing system to ensure easy retrieval and storage of relevant procurement documentation.
• Performs other duties as required by the Director, Administrative Services Unit.

Stakeholder management and engagement:

• Maintains proactive communications with suppliers of goods, works and services to ensure continued service quality and product specifications.

People management:

• Manages skills and competency development of procurement staff, including training and knowledge management capabilities.
• Manages procurement staff in sourcing, contracting, transactional purchasing, supplier management, and miscellaneous internal procurement support activities.

Qualifications and Experience

• Advanced University Degree in Business Administration, Economics, Purchasing and Supplying or other Social Sciences. A professional (full or part) qualification, such as CIPS will be an added advantage.
• A minimum of 10 years of experience in procurement administration and management.
• Experience of at least 5 years supervising procurement activities in an international organization / large company
• Fluent in English. Good working knowledge of either French, Arabic, German or Spanish is an added advantage.
• Experience working with quantitative and qualitative research.
• Experience in new business development and innovative projects.
• Good knowledge of SAP – MM package.

Competencies:

• Strong analytical thinking skills.
• Ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.
• Team player and demonstrate a leadership abilities.
• Self-starter with strong initiative, enthusiasm for business development.
• Good interpersonal, organizational and time management skills.
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results.

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Location: Austria
Employment Type: Temporary Contract - one year

Job Profile

• The incumbent implements operational and associated procurement processes of goods, works and services for the OPEC Fund including the process of purchase orders, by following established procedures, all in accordance with the procurement manual and procedures.

Duties and Responsibilities
Cost Accounting:

• Reviews and processes purchase requisitions and obtain additional information and documentation as required
• Prepares purchase orders for supplies, and ensures the timely and efficient procurement thereof.

Supplier Performance Review:

• Assists in monitoring the performance of suppliers with respect to the quality and timely delivery of goods, works and services, as well as updating the Vendors’ List.
• Maintains proactive communications with suppliers of goods, works and services to ensure continued service quality and product specifications.
• Maintains a register of prequalified suppliers.

Document Preparation:

• Supports the functioning of the OPEC Fund’s Procurement Evaluation Committees.
• Provides input with regards to the development of bidding documents and receipt of quotations, bids and evaluations.
• Keeps an up-to-date inventory of all the OPEC Fund’s equipment and assets.
• Assists business units in the preparation of specifications, terms of reference and scope of work.
• Maintains procurement database, archive records and files, as well as keeps track of contractual agreements.
• Performs other duties as required by supervisor.

Data Collection & Analysis:

• Produces accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats

Qualifications and Experience

• University Degree in Business Administration, Economics or other Social Sciences. A professional (full or part) qualification, such as CIPS will be an added advantage
• Experience working in an international organization / large company
• A minimum of 5 years relevant professional experience (procurement and administrative matters).
• Fluent in English. Good working knowledge of either French, Arabic, German or Spanish is an added advantage. 
• Skilled in Word, Excel and Power Point and SAP MM module

Competencies:

• Works collaboratively with colleagues to achieve organizational goals.
• Ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.
• High standards of integrity, discretion and loyalty.
• Good interpersonal, organizational and time management skills.
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results.