Latest Vacancies at Heifer International

Job ID: 326
Category: Human Resources

Function

• The Human Resources (HR) Manager provides key coordination in daily HR operations and services for the country office, as well as a wide range of both human resources and administrative support services to the country teams, efficient HR service delivery that includes among others; maintenance of company HRIS, employee relations and engagement and a Total Reward system (Compensation, Benefits, and Recognition).
• The Human Resources Manager is responsible for ensuring that HR service delivery issues are resolved or escalated. This position manages all HR transactional activities and supports the implementation of key Regional HR initiatives in Recruitment, Talent Management, Performance, Learning & Culture.

Essential Character Traits:

• Manages complexity, cultivates innovation, action-oriented, plans and aligns, drives results, collaborates, builds effective teams, drives engagement, instills trust, demonstrates self-awareness, and situational adaptability 

Responsibilities & Deliverables
Recruitment (25%):

• Ensures offer letters are prepared and advises all prospective candidates accordingly.
• Manages reference and medical checks.
• Assist with the orientations/induction programs and review feedback reports with the Talent Management Team.
• Manages probationary period and confirmation.
• Responsible for all operational procedures and registration of new employees.

Payroll Administration (25%):

• Processes accurate and timely payroll for remittance of data to bank through accounts payable.
• Executes payroll accounting and reconciliation.
• Delivers payroll services by managing payroll personnel.
• Generates monthly reports and SLAs for payroll.
• Monitors payroll processes to meet legal and statutory compliance requirements.
• Provides payroll KPI reports and data as required.
• Manages processing of statutory deductions and remittance of data to finance for payments to institutions and retirees.
• Inputs to payroll systems against new compensation cycle, new collective bargaining agreement (if applicable), Time and Attendance data/payment related calculations for payroll accuracy.
• Processes statutory deductions report and remit to finance for pay-outs i.e., tax, National Social Security, Pension, Co-operatives, etc.
• Provides ad-hoc data and supplementary reports as required from time to time.
• Manages employees’ expectations and payroll queries.

Workforce Administration (25%):        

• Provides customer service - Employee Queries, References, and Statements through company HRIS.
• Administers all HR processes related to the employee life cycle (e.g., promotion, relocating, resignation, etc.) whilst being the custodian of HR policy and ensuring compliance.
• Ensures data and related information integrity and confidentiality.
• Keeps custody of HR policies, processes (process maps), and other legal documents.
• Maintains HR-related files and information by updating files with changes i.e., employee files, case files, collective bargaining files.
• Provides records and information data during negotiation meetings, court cases, management meetings etc.
• Monitors scheduled absences such as leave as described in the policy document.
• Ensure that disciplinary measures are in line with company policy.

Employee Relations (20%): 

• Assists with the development of Human Resources policies for the Company about employee relations.
• Partners with the country leadership team to communicate Human Resources policies, procedures, to all employees.
• Partners with the Africa HRBP and Communications Team in implementing employee engagement activities necessary to establish a positive employer-employee relationship and promote employee engagement.
• Serves on the Company’s Disciplinary or Grievance committees as required, to assist in the resolution of employee complaints or concerns.

May perform other job-related duties as assigned (5%) 

Minimum Requirements

• A minimum of eight (8) years post-graduate experience in Human resources preferably in an administrative role.
• Communication planning and change management.
• Experience with outsourcing management or managing services delivery.
• Experience building and managing provider.
• Relevant HR Professional Certification is an added advantage.

Preferred Requirement:

• At least three (3) years in a managerial position in HR.

Most Critical Proficiencies:

• Excellent organizational skills including strong attention to detail.
• Strong English language skills – both oral and verbal communication.
• Human Resource management.
• Service Provider Management.
• An understanding of relevant legislation, procedures, and policies.
• Organizational awareness.
• Coaching & Mentoring skills.

Essential Job Functions and Physical Demands:

• Excellent writing skills, with strong proofreading, concept synthesis, and concept articulation abilities.
• Excellent interpersonal skills with the ability to work cooperatively, tactfully, and diplomatically with a culturally diverse group of people.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to work independently and perform multiple tasks with limited supervision.

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Job ID: 330
Category: Accounting and Finance

Description

• The Director of Finance - Africa will be accountable to provide strategic and analytical leadership in the development of a cohesive, financial monitoring function within the country program. 
• Upgrading of current tools and practices to meet the increasing requirements of a highly competitive donor environment.
• This position is accountable for the adoption of methods and best-practices in grant compliance and financial management and systems development, further strengthening stakeholder confidence in the Heifer Country Office’s oversight management functions.
• The Director of Finance-Africa will enhance and protect the Heifer Country Office's value by providing advice and insight in accordance with Heifer’s internal policies and procedures. 
• This position assesses internal controls over key financial activities and reporting and compliance functions, with coverage ranging from assessments to compliance reviews and leads supports of pre- and post-award finance and accounting activities. 
• This position serves as the liaison between various US Headquarters departments on related matters (i.e., Global Finance Operations, Enterprise Accounting, Legal, etc.).

Essential Character Traits:

• Financial acumen; manages complexity; decision quality; directs work; plans and aligns; optimizes work processes; ensures accountability; collaborates; builds effective teams; communicates effectively; organizational savvy; courage; and instills trust.

Responsibilities & Deliverables
Coordinate with Programs in pre-award grant proposal development, review, and negotiation. Provide leadership on post-award financial and accounting management to ensure compliance with donor agreements. (50%):

• Lead proposal budget review and/or preparation.
• Ensure coordination and monitoring of project burn-rates.
• Monitor compliance with grant agreements.
• Monitor and/or prepare accurate and timely donor reporting, dashboards, and other key donor deliverables.
• Provide Programs with input on key financial aspects of programs/projects.
• Ensure preparation and maintenance of accurate and timely periodic reporting, dashboards, and other key deliverables to senior management.
• Coordinate key processes for project budgeting and forecasting among the Headquarters and Country program teams; ensure cashflows are managed efficiently.
• Ensure tight monitoring of donor agreement reporting dates and respond to compliance inquiries related to donor request are in place and functioning

Ensure regulatory and organizational compliance of financial activities are in place within the country program offices and support global consolidation of financial statements. (45%):

• Continuously monitor and assess the adequacy of country systems and procedures for transparent accounting, financial management and reporting.
• Coordinate and/or perform internal reviews to eliminate or reduce fraud opportunities, performing assurance and monitoring procedures.
• Coordinate external audits, incorporating results into short-range annual work plans and long-range global improvement plans.
• Partner with Headquarters in the periodic close, ensuring accurate and timely financial statements for global consolidation.
• Guide implementation and institutionalization of Heifer’s enterprise resource planning (ERP) system, including capturing and sharing of best practices for cross-area replication and support.
• Facilitate independent external audits and other agreed-upon procedures, including auditor scheduling and communications, financial information requests, internal control questionnaires, and follow-up.

May perform other job-related duties as assigned (5%):             

Minimum Requirements

• Bachelor's Degree in Accounting, Management Accounting, Business Administration, or related field, plus ten (10) years of related experience and two (2) years in a supervisory role or Master's Degree in Accounting, Management Accounting, Business Administration or related field, plus eight (8) years of related experience and two (2) years in a supervisory role.

Preferred Requirements

• Experience in a donor-funded international development environment with compliance requirements of the U.S. government and institutional funders for international development, such USAID, EU, IFAD, DFID, mega-foundations, and others. Project management experience, with project management certification a plus.

Most Critical Proficiencies:

• Knowledge of the NGO business sector, including compliance requirements of the government; Knowledge of institutional funders for international development, a plus.
• Knowledge of operating in a multi-currency environment.
• Ability to navigate financial and non-financial data gathering and analytics; technically adept with ability to quickly learn and maximize usage of technology and software; effective use of Microsoft Office Suite with intermediate skill in MS Excel.
• Effective communicator and influencer with the ability to clearly convey complex financial issues in a clear format for non-finance professions across various levels of the organization, motivating continuous and collaborative improvement.
• Proficient in the local country generally accepted accounting principles, fiscal statutes, and payroll management statutes.
• Experience with accounting systems and systems conversions.

Essential Job Functions and Physical Demands:

• Ability to work under pressure, perform multiple tasks and manage consistently competing priorities, comfortable in rapidly changing environment. 
• Must be flexible and able to improvise to handle a variety of situations.
• Ability to effectively mentor and train individuals and teams using participatory methodologies. 
• Strong facilitation skills preferred.
• Ability to work with delicate personnel situations and maintain confidentiality.
• Ability to maintain close relationships and work with team members from a distance and with limited opportunity for personal interaction.
• Constant sitting and working at a computer for extended periods of time.
• Constant face-to-face, electronic, and telephone communication with colleagues at different levels of the organization and the general public.
• Ability to prepare documents and other materials in a well-designed and attractive format, with attention to detail
• Willingness and ability to work outside of normal business hours.
• Ability and willingness to travel both domestically and internationally.
• The adequate physical condition necessary to travel to project sites in rural areas.
• Ability to work with sensitive information and maintain confidentiality.