Latest Vacancies at Greengates Group Limited

A company is looking for a Male Personal Assistant for the MD

KEY RESPONSIBILITIES

General

• Coordinates the calendar (e.g. travel, accommodation, meeting, and schedule arrangements) for the MD and visiting business partners. This includes initiating contact and securing appointments, and facilities as appropriate
• Works closely with other team members to ensure the MD’s preparation for meetings, presentations or other engagements
• Attend Executive management meetings and document the proceedings of such meetings. Follow up on recommendations and action points involving the MD’s attention.

Research & Business Development

• Ensures that the Company takes full advantage of and benefits from emerging and future business opportunities in the operating environment
• Ensures availability of data for planning and decision making on the Company’s business strategy, development and growth imperatives
• Assists in business case development and analysis to support business decision.

Public Sector Relations

• Responds to requests, complaints and serves as a liaison between the Company  and the public sector to resolve issues
• Identifies and builds a network of internal and external contacts within the community, government and regulatory agencies
• Manage multiple projects and relationships as assigned by the MD related to business and community interests.

Personnel Functions:.

• Assist in ensuring that good personnel administration practices are developed and implemented, in accordance with the law and with company policy, and that personnel files are maintained with comprehensive information on all employees
• Assist with labor relations incidents, e.g. disciplinary hearings, staff grievances.
• Load employees, bank details and remuneration onto payroll systems
• Ensure that a comprehensive and secure personnel document filing system is in place.
• Assist  to implement sound and responsive system to ensure achievement of corporate goals and objective of the company.
• Assist in processing documents with respect to engagement and disengagement of temporary/contract staff including reference letters and identification cards etc.
• Any other duty as assigned.

INTER-RELATIONSHIPS

External service providers and consultants.

MALE PERSONAL ASSISTANT TO THE MANAGING DIRECTOR;

•   QUALIFICATION  ; BSC/HND in any social sciences.
•   Must be very proficient in Microsoft OfficeFF  especially excel and PowerPoint.
•  Must have good driving experience with valid drivers licence.
•  Must have capacity to work independently without supervision.
•  Must have good analytical system accounting skills.

EXPERIENCE:   10 - 15years post NYSC consistent work as a personal assistant to a top ranking officer oF a structured medium or large scale organisation.

Only shortlisted candidate living in Lagos should apply.

go to method of application »

POSITION SUMMARY

Coordinate the procurement of project materials, Administrative Materials, fixed assests, stationery and consumables, at an appropriate quality and cost, at the right time, to avoid stock-outs, yet conserve the company’s working capital.

DUTIES, FUNCTION AND RESPONSIBILITIES

• Establishment of policies and procedures for procurement of stock, consumables and fixed asset item, designed to obtain the right quality and quantity of items at the right time and at the lowest possible cost, without corruption, fraud etc.
• Establishment of management information system for company Properties on the overall stock status and procurement progress
• Continually assessment of stock of materials, stock en -route of  Company sites to forecast, to be able to place orders on suppliers/contractors timeously.
• Evaluate of potential supplier and appointment of recommended suppliers
• Issue of purchase order to approved suppliers, based on calculated requirement for replenishment of stocks or user need for new fixed asset items.
• Evaluate, appointment and management of out sourced logistics service providers and shippers/clearers
• Insurance claims for lost/damaged/stolen stocks in company stock holding pints or in transit.

QUALIFICATION: 

• BSC/HND in business administration,banking and finance,accountancy or any other relevant discipline..
•  Must have a very good analytical and system accounting skills.
•  Must be very proficient in office packages especially excel and procurement software.
• Must be very conversant with "INCOTERM" and import - export documentations.
•  Must have good driving experience with valid drivers licence.
•  Must have an outstanding capacity to work with little supervision.

 EXPERIENCE  :     10 - 17 years post NYSC consistent work in a foreign trade department of a commercial bank or as a Head of a commercial department of a medium or large scale organisation.