Latest Vacancies at Chemonics International

Location: Abuja with regular travel to the Abuja-based SAII Associates office.
Employment Type: Contract
Duration: Three months, with the possibility of an extension.
Classification: ST Local
Supervision of Consultant: The Internal Audit Specialist Consultant will report directly to the Chief Internal Auditor, or any successor appointed by the Company.

Overview

• This scope of work (SOW) sets forth the services to be provided by Consultant to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc.
• The objective of this billable short-term assignment is to serve as the Internal Audit Specialist Consultant for the USAID Global Health Supply Chain (GHSC) - Procurement and Supply Management (PSM) project.
• The Internal Audit Specialist will support various internal compliance and audit preparedness initiatives, examine financial vouchers for completeness, accuracy, and compliance with various internal rules and regulations.
• The Internal Audit Specialist will also collaborate with other departments across the organization to ensure all vouchers meet internal audit preparedness standards by rectifying vouchers found to be noncompliant with applicable rules and regulations.
• Most of the work will be performed in-person with occasional remote work, as determined by Deputy Country Director – Operations and Compliance.
• This is a contract assignment expected to last three months, with the possibility of an extension.

Background

• The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world.
• The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain.
• All four task orders are implemented in Nigeria.

Responsibilities Include

• Examines physical and digital vouchers against applicable voucher assembly work instructions and guidelines.
• Assesses completeness of substantiating documents against contractual terms and conditions.
• Reviews budgets and cost allocations when relevant to ensure compliance with organizational cost methodology standards.
• Identifies physical and digital filing trends across all vouchers and makes filing process improvement recommendations, when relevant.
• Maintains a database of record-keeping recommendations and observations.
• Reviews and develops procedures to mitigate fraud.
• Performs other duties and responsibilities as required.

Deliverables:

• Submits one (1) weekly report on observations to leadership in writing outlining a list of transactions reviewed and steps taken to ensure completeness of all files; identifies documents still in need of supporting documentation.
• Prepares memos for DCOP Operations and Compliance approval when documents are not complete and/or require additional clarifications in consultations with relevant departments.
• Compile’s key, cross-cutting documents in one database for ease of access and review
• Conducts weekly meetings with designated points of contact to flag missing or mis-filed documents and requests instructions on how to obtain such documentation.
• Prepares exit report detailing the overall status of all reviewed files, corrective actions taken, lessons learned, and recommendations.

Qualifications

• Minimum of 5 years of audit-related work experience required.
• Bachelor’s Degree in Finance, Business Administration or Accounting required; Lead Audit certification from reputable certifying body required.
• Strong verbal and written communication skills; ability to effectively lead meetings and conduct presentations.
• Ability to work effectively both independently and as part of a team.
• Demonstrated ability to collaborate effectively with others, identify root causes, and drive results.

go to method of application »

Duration: This is a state based long-term position for the life of the contract.
Supervision: The Laboratory and Logistics Program Officer will report directly to the Regional Director Region 4 or designee with technical direction from Director Laboratory & Logistics Program or his/her designee.

Scope of Work

• This scope of work (SOW) sets forth the services to be provided by the State Laboratory and Logistics Program Officer to SAII Associates Ltd / Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background

• The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world.
• The IDIQ has three task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program.
• GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All the three task orders are implemented in Nigeria.
• The project also supports the UNAIDS 95-95-95 initiative adopted by USG PEPFAR, Federal Ministry of Health and Global Fund. A key part of achieving this goal is ensuring the optimal operating capacity of various and strategically placed diagnostic and treatment monitoring equipment across health facilities in the country with the aim of implementing a standardized and cost-efficient sample transportation and results delivery model. reduce turnaround time (TAT) for results delivery, reduce patient loss to follow up and improve early initiation of treatment for TB and HIV patients.

Principal Duties and Responsibilities

• The Laboratory and Logistics Program Officer will coordinate the implementation of the integrated sample transportation and results delivery network across the specific state.

Key Responsibilities

• Serve as a technical resource for the implementation and administration of the National Integrated Sample Referral Network (NISRN) policies, objectives and goals
• Ensure samples are collected from all designated health facilities/ hub sites and transported to the Regional PCR laboratory
• Ensure SOPs, Laboratory manuals, guidelines and forms are available and are appropriately utilized at health facilities, sample processing and storage hub, referral and testing laboratories
• Periodically carry out spot checks on 3PLs transport facilities and cooling devises to ensure compliance with standard requirement
• Diligent record keeping of managed-vendors (3PLs) for samples movements and result retrieval back to the requesting service delivery points
• Carry out bi-weekly samples and results audits to ensure all samples are tested and results/reports generated are delivered to the requesting facility/hubs/Implementing Partners
• Monthly, compare submitted data from 3PLs with those of PCR sites as justification for payment.
• Coordinate the efforts of Logistics Advisors at the regions for effective management of the NISRN strategy
• Coordinate the receipt of states and regional reports, review and provide weekly and monthly summary of samples transfer and result returns
• Maintain partner relationships and coordination among stakeholders; ensure high quality and timely delivery of all contractual and programmatic obligations
• The State Laboratory and Logistics Program Officer will work closely with all implementing partners operating in the region

Other Responsibilities Include:

• As a member of the GHSC-PSM state team, work with the Regional Director to develop strategic direction for project-supported health system strengthening and supply chain management technical assistance
• When requested by the State Team Lead, attend technical meetings and represent the project to USAID, partners and the MOH, liaising with partners and stakeholders at the regional and state levels
• Coach and mentor LMCU focal persons to design and implement technical assistance and capacity building initiatives that improve the ability of MOH staff at the facility, state and regional level to manage the supply and distribution of priority health commodities
• Oversee the implementation of targeted training and capacity building programs to improve laboratory management, use of data and electronic information systems, quality assurance, and accountability at the facility, state, regional, and central levels; revise programs based on a process of continual evaluation
• Oversee development of technical manuals, guidelines, and standard operating procedures for sample pick up and result delivery
• Manage the design, development and implementation of health and logistics systems supporting various health commodities with emphasis on Lab commodities for various PCR Platforms
• Provide technical support in the implementation of system strengthening initiatives and pilots, including the continued national roll-out of a web-based LMIS, for Supply Chain strengthening
• When requested, provide technical oversight and direction for sub-contractors supporting implementation of various project activities
• Document and track lessons learned to support roll-out of health and logistics systems.
• Other duties as required by leadership

Required:

• Deep knowledge of Nigeria’s health sector landscape and a network of contacts in the State Ministry of Health and PEPFAR/Global Fund implementing partners
• Ability to provide technical support to ensure that activities are designed and implemented with high quality and meet project timelines
• Ability to mentor and build capacity of health care providers on the implementation of the NISRN strategy
• Ability to provide recommendations for improvement and Optimization of the NISRN strategy
• Strong problem solving and analytical skills, as well as system troubleshooting
• Excellent in communication, presentation and technical writing skills
• Good interpersonal skills and a team player
• Ability to work under pressure and with minimal supervision

Job Qualifications

• Bachelor's Degree in Medical Laboratory Science, Public Health, Logistics Management or its equivalent. Additional Master’s Degree in relevant area is an advantage
• Minimum of 5 years’ professional experience in Laboratory Logistics Management/Clinical Sample Management
• Registered with the professional regulatory government agency
• Specific expertise in HIV/AIDS, TB or Malaria programs.
• Strong analytical, problem solving and excellent technical writing and oral presentation skills are highly desired.
• Knowledge of Polymerase Chain Reaction equipment for viral load and Early Infants’ Diagnosis, and GeneXpert machine is desirable
• Ability to use Microsoft office suite packages (Excel, words, PowerPoint).
• Show keen interest in learning, turn on job experiences into research articles for Publications or Conference papers and, mentor Logistics Advisors and Associates.