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The Finance Assistant works in close collaboration with the Operations, Programme and projects’ staff in the Country Office (CO) and with UNDP HQ and GSSC staff to exchange information and ensure consistent service delivery.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties And Responsibilities

Support implementation of operational strategies.

• Ensure full compliance of financial processes and financial records with UNDP Programme and Operations Policies and Procedures (POPP) and strategies.
• Provide input to the Finance unit and office management in preparing and reviewing CO business processes mapping and elaboration of the content of internal standard operating procedures in finance in consultation with the direct supervisor and office management.

Support functioning of the optimal cost-recovery system.

• Provide inputs for preparation of cost-recovery and Direct Project Costs (DPC) bills in ERP for the services provided by UNDP, and follow up on cost recovery.

Provide accounting and administrative support to the Finance unit.

• Provide support in ensuring proper control of the supporting documents for payment invoices and proper document management including systematic archiving.
• Prepare financial reports for non-development projects and management funds/budget balance.
• Prepare all types of invoices for projects and on behalf of UNOPS and non-ERP Agencies.
• Maintain a proper filing system for finance records and documents.
• Maintain the internal expenditures control system which ensures that invoices processed are matched and completed; transactions are correctly recorded and posted in ERP; and travel claims and other entitlements are duly processed.
• Provide information on the status of financial resources as required.
• Take timely corrective actions on unposted invoices, including invoices with validation errors, match exceptions, and/or unapproved invoices.
• Manage cash receipts and petty cash.
• Maintain the Accounts Receivables for UNDP projects in ERP.

Ensure proper functioning of CO cash and Treasury management systems.

• Serve as alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds for disbursements and maintain liquidity level approved by Treasury. Identify and record receipts and create deposits for revenue application on a timely basis.
• Identify and record contributions.
• Prepare timely and accurate bank reconciliations and provide documentation to GSSC according to service level agreement.
• Initiate bank transfers and deals in ERP.
• Support knowledge building and knowledge sharing in the CO.
• Participate in the training for the operations/ projects staff on finance.
• Provide contributions to knowledge networks and communities of practice.

Required Skills and Experience

Education:

• Secondary education with specialized certification in accounting and/or finance. A university degree in finance or accounting is desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage. 
• Candidates with accountancy certification from an internationally accredited institute of accountancy will have a distinct advantage. Candidates without certification but with relevant experience must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited. 

Experience:

• 5 years (with high school diploma) or 2 years (with bachelor’s degree) of progressively responsible finance and accounting experience at the national or international level is required. 
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages. 
• Knowledge of IPSAS and/or IFRS is desired. 

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Scope of Work

Under the direct supervision of the Conflict & Political Economy Specialist, the Field Specialist will be responsible for the following functions and tasks:

Summary of Key Functions:

• Serve as the coordinating focal point for the UNDP engagement in the NW.
• Oversee the implementation of day-to-day activities of the NW intervention.
• Support the development of programme strategies and project activities with strong technical soundness.
• Support knowledge management and information sharing, including monitoring and evaluation, reporting and communications with the interventions in the NW.

Duties and Responsibilities

Serve as the coordinating focal point for the UNDP engagement in the NW:

• Ensure efficient coordination with and between stakeholders, partners and UNDP presence in the NW region and with the Country Office;
• Establish networks among all major stakeholders engaging in the related areas, including the government counterparts, local business associations, community-based organizations, UN agencies and the international community;
• Identify potential partners and interested parties who would contribute to achievement of the project activities;
• Outreach and coordinate with UN agencies and other actors, such as governments, the private sector, and NGOs/CSOs, to create synergies and collaboration for greater positive impacts of the UNDP interventions.

Oversee the implementation of day-to-day activities of the NW intervention:

• Oversee and monitor day-to-day project activities, providing technical support to ensure that project activities are implemented in line with the planned timeline and results. Promptly report to Conflict & Political Economy Specialist, Senior Management in UNDP, and relevant actors whenever issues that require their attention arise;
• Support formulation of a detailed implementation plan of the identified interventions, including potential implementing partners, methodologies, and coordination mechanisms, in accordance with UNDP’s rules and regulations.

Support the development of programme strategies and project activities with strong technical soundness:

• Review analysis and research of the political, social and economic situation in the country and provide substantive inputs to the NW projects;
• Identify and synthesize best practices and lessons learned;
• Ensure the integration of conflict and gender sensitive approaches into programme strategies and project activities.

Support knowledge management and information sharing, including monitoring and evaluation, reporting and communications with the interventions in the NW:

• Disseminate analyses of the relevant data and research documents on a regular basis to relevant stakeholders;
• Regularly contribute to reporting and briefings;
• Facilitate and document human interest stories of beneficiaries and develop communication materials.

Required Skills and Experience

Education:

• Master's degree in International Development/Relations, Economics, Business Management, Political Science, or other relevant field.

Experience:

• Minimum 5 years of relevant experience in peacebuilding, conflict prevention or climate security;
• Experience in a conflict and post conflict environment with knowledge of socio-economic, culture, and community development issues in complex crisis situations is a strong advantage;
• Experience of working in/on the context of Northern Nigeria;
• Experience with diverse projects in complex environments, involving multi-disciplinary teams, broad ranges of stakeholders, and within volatile security situations is strongly preferred;
• Previous coordination or management experience with UNDP and other UN agencies strongly preferred;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
• Data Analysis;
• Monitoring.

Required Language(s):

• Fluency in written and spoken English is required. 
• Ability to communicate effectively in Hausa, or any other local language spoken in the NW region is desirable.