Latest Jobs at the Maryland Global Initiatives Corporation (MGIC)

Position Description

• The Director of Finance and Administration (DFA) will report to and support the Country Director in the provision of strategic leadership, management of the organization and the provision of oversight and support to the operations, finance and staff.
• The Director will be responsible for the oversight and management of the following project functions and services: financial planning and management; grants and contracts management, procurement of goods and services; project administration; physical facilities management; contract management; logistics and ensuring compliance with CDC regulations; MGIC Nigeria policies and procedures; and Nigerian laws and regulations.
• S/he will directly supervise the Operations, Finance, Procurement and Logistics personnel. The position will be based from Abuja and applicants must be authorized to work In Nigeria.

Duties and Responsibilities
Finance and Budget Management:

• Provide support and leadership to the management team in budget development, monitoring and analysis of financial information and reports. Coordinate input for the annual budgeting process with the Country Director and Program Directors.
• Manage and supervise monitoring and tracking systems for the budget. Advise the Country Director on financial status and budgetary decisions
• Offer treasury management and maintain stewardship and fiduciary responsibility of financial resources ensuring sufficient cash resources are available in-country to meet project obligations
• Supervise finance and administrative staff, and facilitate team work to plan for and meet applicable HQ reporting timelines and statutory report filing deadlines
• Ensure the preparation of complete and accurate monthly and ad hoc financial reports and submission of financial information to UMB/MGIC within the stated deadlines
• Oversee the general accounting functions including accounts payables and payroll, banking, accounts receivables, audit planning and submission of Tax and VAT returns

Grants and Contracts Management:

• The DFA will be responsible for the overall contractual management of program awards, sub-awards and contracts.
• Specifically, the responsibilities will include managing and monitoring expenses, ensuring that all contractual documents comply with CDC, USAID rules and regulations.
• In addition, this position will serve as a subject-matter-expert in the areas of standard provisions, policies and procedures governing non-governmental and governmental contracts, awards, grants, bi-laterals, MOU, sub-agreements, and leases. S/he will maintain good relationships with donors on all contractual and procurement matters.
• Review and ensure completeness of pre-award due diligence and related required documentation
• Develop award and contract agreements, Technical Service Contracts, and modifications as required
• Prepare and submit contractual documents for approval to Program Sponsors including prior approvals, procurement, and waivers.
• Modify awards as required to reflect updates/changes in budgets, obligations, and CDC/USAID regulations and reporting requirements.
• Ensure proper close-out of awards, sub-awards and subcontracts.
• Coordinate and maintain documentation for award compliance such as environmental, Institutional Review Board, Open Data Policy, and other regulations.
• Analyze contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and UMB policies and procedures.
• Interpret policy and regulations for contracts and awards that require specific certifications.
• Advise on sub-award compliance, management, and monitoring.
• Liaise with sub-recipients on a regular basis regarding contractual, financial and operational issues.
• Provide exceptional, timely customer service in all dealings with internal and external partners.
• Cultivate professional relationship with CDC and USAID Agreement Officer and Representatives to ensure timely approvals.

Operational Leadership and Management:

• Oversee development, application and updating of written policies and procedures for country office operations ensuring policies are in line with UMB/MGIC policy, US Government Funding regulations and national government requirements.
• In liaison with Program Directors, oversee the procurement processes including competitive bidding and documentation for local goods and services for project programs and operations ensuring compliance with regulations.
• Facilitate collaborative relationships with legal counsel, local fiscal agent, Payroll vendors, Lessor, Auditors, bankers, company secretaries, suppliers and relevant U.S. and Nigerian government agencies
• Work with Country Director to identify and problem-solve strategic, programmatic, and operational challenges to promote programmatic implementation and expenditures of funds.
• Oversee and provide guidance to issues relating to procurement, administrative, logistical, asset management, IT, maintenance, fleet management, security, insurance and risk management functions for the country office.
• Manage the leasing and maintenance of offices used by the organization. This includes
• determination of project needs for offices and negotiation of leases.
• Supervise the IT Support Contractor ensuring that problems with IT and office equipment and systems are resolved in a timely manner by the IT Contractor.
• Provide administrative supervision to all operations and finance staff and oversee performance management (including regular work planning, check-ins, formal appraisals, supportive supervision, rewards and empowerment, training and coaching).
• Approve purchases and payments according to the MGIC Nigeria Work Plans and in line with finance and operational procedures, and applicable guidelines and limits.
• Oversee the development and maintenance of a filing system in electronic and hard copy format for technical, financial, HR, and administrative documents.

Other:

• Perform other tasks assigned by the Country Director.

Qualifications, Experience, Knowledge, and Skills
Education:

• Professional Accounting qualifications such as CPA, ACCA, CIMA with Master's degree in Business Administration, Finance, Health Administration or Public Administration, or the equivalent.
• Formal training and certification in the rules and regulations of managing U.S. Government funding.

Language:

• Required level of proficiency in English (speaking, reading, and writing).

Experience:

• Ten (10) years of comparable senior work experience (preferably at Director level) that includes operations management, procurement and financial management.
• Strong financial oversight and monitoring experience including significant experience with managing program budgets according to US Government funding guidelines.
• Extensive contractual and financial management experience, with at least ten years at a mid-management level, working with CDC, USAID, DOD and other international donor agencies.
• Experience with project management tools to manage large projects efficiently and effectively.
• Demonstrated experience in the supervision of staff, including managers and support staff, and a commitment to building staff’s capacity.

Knowledge:

• Extensive knowledge of bank reconciliation processes.
• Strong understanding of international contracts and cooperative agreements including their relevant terms, conditions and the differences between them.

Skills and Abilities:

• Ability to work in a fast-paced complex team environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform.
• Advanced computer skills (MS Office, financial management packages, and databases).
• Excellent problem-solving, decision-making, organizational, negotiation and communication skills with ability to prioritize, multiple tasks and work effectively in a an ever-changing environment.
• Excellent writing, presentation and communication skills; ability to interact cross culturally and with persons from a variety of professional disciplines in a tactful, diplomatic, and culturally-appropriate manner.

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201 Background

• The CIHEB 201 Regional Software Team is a specialized software development team with an international staff of 14 and growing. This dedicated group of software developers and computer scientists apply their expertise in building applications, architecting systems, and engaging users to design, build, manage, and support sustainable health infrastructure systems.
• Working as an extension of CIHEB Head Office, the 201 Team provides specialized support to CIHEB projects using an Agile and user-centered approach to design. 201 Team members join project teams to fill a gap in expertise and provide support in system analysis, architecting, development, testing, integration, and maintenance. Currently, members of the 201 Team are working to develop dashboards, track real time data, develop data management tools, and support national data systems in Malawi, Nigeria, Botswana, Zambia, Mozambique, and Kenya.
• The Regional Software development team was established with the mission to develop robust Health Informatics systems that are evidence based, scalable, sustainable and harmonized with other systems in the health sector by developing in-country capacity, planning for the future and developing strategic partnerships that enable scale up and guarantee sustainability.

Position Description

• The position will be responsible for directing day to day activities of Software Development to deliver software releases on-time and with high quality.
• Will be responsible for client communication on project design and process.
• Will ensure appropriate resources are identified, hired and retained.
• Will make critical decision that will attribute to the success of the mission.

Duties and Responsibilities

• Identify, understand and plan for organizational and human impacts of office, Health Informatics and mHealth systems, and ensure that new technical requirements are properly integrated with existing processes and skillsets
• Translate client requirements into highly specified project briefs
• Conduct system analysis and design with major focus on developing system specifications
• Draw up testing schedules for complete systems
• Provide training to users of new systems
• Review existing mHealth systems and present ideas for system improvements, including cost proposals
• Provide ongoing maintenance support to facilities and districts where mHealth solutions have been implemented
• Develop technical working relationships with other technical people from Ministry of Health (MOH), partner NGOs, IT companies and other relevant organizations in the country of implementation
• Plan necessary infrastructure required for Health Informatics solutions to ensure national scale is seamless, different systems are open and interoperable with existing mHealth solutions and information systems
• In close collaboration with the Health Informatics and Software development in country strategic information team, develop M&E framework for both ICT for the office, Health Informatics and Software development projects supported by UMB

Qualifications, Experience, Knowledge, and Skills
Education:

• Bachelor's degree in Computer Science, Electrical Engineering, Computer Engineering or similar technical discipline; or, equivalent demonstrable experience.**

Experience:

• Minimum of over 7 years working experience in system development

Skills and Abilities:

• Experience in software development and coding in various languages (C#, .NET, Java, PHP etc.)
• Experience in developing web applications using at least one popular web framework
• Possesses full working knowledge of technologies such as UNIX, Oracle, SQL Server and TCP/IP for example, as well as knowledge of one or more programming languages
• Strong organizational, time management, computer and communication skills, leadership, coaching and team-building skills to strengthen and cultivate relationship to help achieve organizational goal.
• Ability to recognize the sensitivity to individual organizations needs and the impact on services of the introduction of IT solutions.

Abilities:

• Ability to multi-task, Analytical skills, Ability to follow verbal or written instructions, Thinking analytically, Communication, Using effective verbal communication, Using effective written communication, Handling stress & emotions, Concentrating on tasks, Making decisions, Adjusting to change, Examining/observing details, Sitting for long periods at a time

Interpersonal/Individual Competencies:

• Ability to work with other team members, flexibility, decisiveness and personal integrity

Language:

• Fluency in English (speaking, reading, and writing).