Latest Jobs at Plan International

Role Purpose

• The Admin and Logistics Assistant - Warehouse is responsible for accounting and maintaining the records for all commodities received, stored and dispatched in compliance with Plan International and donor (WFP) guidelines.
• The Warehouse assistant is responsible for documentation of commodity transactions in the warehouse, including receipt, storage and delivery of all food commodities and other PIN commodities.

Dimensions of the Role

• The Admin & Logistics - Warehouse is responsible for maintaining and accounting all commodities records for received, stored and dispatched for the WFP programme according to the methodologies and guidelines provided by the donor (WFP) and Plan International. 

Accountabilities
In collaboration with the Officer:

• Conduct a thorough inspection of all trucks on arrival at the warehouse, ensure that trucks are properly covered with tarpaulins and there are no unauthorized commodities mixed with the food.
• Fill the truck inspection report before commencement of offloading.
• Scrutinize all waybills to ensure that the commodities are correct quantities and quality as manifested on the waybill.
• Supervise the offloading staff during the process of offloading commodities and make sure that its properly undertaken and ensure commodities are carefully inspected, counted during offloading before being accepted into the warehouse.
• Stack commodities according to types and batch number/expiration and on pallets ensuing a space of one meter between stacks, wall, stacks and ceiling are maintained.
• Report any shortage, damaged, expired and excess to the warehouse supervisor and reflect such difference in all copies of the delivery documents. 
• Fill all stack cards immediately after completing stacking.
• Fill in all forms (waybill loading & offloading tally sheet and random weighting form) during and immediately after completing the offloading process. Record all quantities delivered short, quantities lost on transit and damaged if any.
• Dispatch food commodities based on approved commodity dispatch authorization.
• Ensure all documents for commodity dispatch have been correctly and completely filled from the warehouse.
• Use the FIFO principle for commodity. Commodity arriving first must be dispatch first except for reconstituted commodities.
• Use FEFO principle where we have commodities with short shelf life.
• Stack damaged bags separately.
• Record quantities of damaged units for each consignment.
• Short weight and damaged bags are reconstituted immediately.  
• Reconstitute bags should be dispatched first.
• Responsible for maintaining the shipment and loss/damage register for the warehouse.
• Maintain a register for all commodity shipment received.
• Maintain a shipment file with the original supporting documents of each shipment of commodities received.
• Maintain a register for all losses/damaged that were incurred in the warehouse during commodity movement.
• Ensure warehouse compound is clean and free from debris, rodents and have good ventilation.
• Ensure placement of first aid and firefighting equipment in strategic locations in the warehouse.
• Conduct routine inspection of warehouse to detect any infestation and inform the warehouse supervisor.
• Conduct weekly/monthly stock count to ensure accountability for all stored commodities at the warehouse.

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Role Purpose

• The post holder, will manage CPiE project in North East Nigeria and ensure that the project is implemented in target locations as per the signed PCA with UNICEF and Plan International National Office (Ireland).
• He/she will be providing hands-on guidance, support, mentoring and coaching to Child Protection in Emergency frontline staff including Officers and Case Workers etc to ensure smooth and quality implementation of child protection in emergencies project.

Dimensions of the Role

• Plan International Nigeria is planning to implement a CPIE Project. The Project, “strengthening reintegration, PSS and case management services for at risk children and adolescents in Borno, Adamawa and Yobe States” is a 12 months project funded by UNICEF.
• The proposed start date is 15 May 2022. The project will cover 3 LGAs in Borno and 2 LGAs in Adamawa and high chance of scaling to Yobe State.
• The project will specifically look at strengthening resilience amongst conflict-affected children and caregivers, enhancing community-based reintegration services (including mental health PSS, family tracing and reunification for unaccompanied and separated children and those formerly associated with armed groups) and strengthening community-based mechanisms in the targeted LGAs.

Accountabilities

• The post holder, will manage the UNICEF CPiE project in North East Nigeria and ensure that the project is implemented in target locations as per the signed PCA with UNICEF and Plan International National Office (Ireland).
• She/he will coordinate all project activities with overall responsibility on this project.
• He/she will be providing hands-on guidance, support, mentoring and coaching to Child Protection in Emergency frontline staff including Officers and Case Workers etc to ensure smooth and quality implementation of child protection in emergencies project.

The post holder will:

• Responsible for management of Child Protection project in the designated location ensuring that proposed results are achieved on time, within budget and in compliance with donor regulations
• Supervise Child Protection staff in the target locations to ensure timely and quality implementation and monitoring of the project activities;
• Manage program budgets including monthly budget/cash forecasting and quarterly budget revisions.
• In close coordination with the CPiE Specialist, participate in concept and proposal development processes related to child protection programming.
• Provide technical leadership on program implementation methodologies in line with good practice and in collaboration with the CPiE Specialist
• Responsible for the budget ensuring application and observance of financial procedures and guidelines set out in Plan International financial manual and donors’ requirements
• Support in developing trainings for child protection staff, on case management, CBCPMs, CFSs, supervision/coaching tools, monitoring and tracking tools and improve referral systems.
• Work with relevant government and non-government partners to strengthen capacity on child protection, community based programming and advocate for improved child protection systems and policies.
• Work to develop timely and high quality monthly, progress and final reports for external and internal use. These should be results-based and demonstrate progress against agreed indicators.
• Ensure appropriate, timely and accurate data collection against agreed indicators to enable both internal and external reporting.
• Work closely with Monitoring and Evaluation team to ensure that Monitoring & Evaluation and indicator tracking plans for all CP grants in target locations are in place and, developing additional Monitoring & Evaluation tools as necessary to monitor project progress.
• Support the Monitoring and Evaluation team to assess needs or, coordinate and oversee needs assessments on child protection, to map out priority protection gaps and identify key resources and assets utilising CPiE Rapid Assessment tools
• Ensure referral systems (education, psychosocial, NFIs, nutrition, food security, etc.) are identified as appropriate within CP projects and utilized
• Support in ensuring that child protection interventions are informed by and integrated with other core sectors of education, nutrition, food security and livelihoods.
• Ensure the representation of Plan international in coordination meetings such as the protection sector, child protection sub-sector
• Any other tasks required.

Requirements

• Candidates should possess relevant qualifications and work experience.