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  • Posted: Mar 18, 2020
    Deadline: Not specified
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    Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.
    Read more about this company

     

    Policy Consultant: Agric Inputs Markets

    About the Ag-Inputs Market

    • The appropriate use of quality inputs can have a significant impact on the yield and incomes of farmers. In Nigeria, however the use of these inputs by small-holder farmers still remains low. This is as a result of a number of constraints which include:
    • Unavailability or insufficient quantities of quality inputs at the required time in the growing season from planting to harvest and storage.
    • Poor distribution channels to rural communities and failure to invest in rural distribution channels by input companies which limits the access to and use of quality inputs by small-holder farmers.
    • Poor quality of inputs available and low knowledge/adoption of good agronomic practices (GAP) among small-holder farmers undermines the potential impact the inputs should make.
    • Lack of finance on the part of small-holder farmers
    • Lack of packaged units of inputs that are affordable and are appropriate for the area / crops being cultivated.
    • Policy and regulatory gaps at state and federal levels that hinder the growth of the sector.
    • Propcom Mai-karfi is partnering with stakeholders in the sector including private sector input companies, agro-dealers and the public sector to address some of these constraints in northern Nigeria.

    Policy constraints

    • Existing policy, rules and regulation restrict market-led growth of the private sector. Policies are often designed to safeguard the interest of local input companies at the expense of the farmers and their needs and ultimately restrict competition between domestic and international input companies. Consequently, local input companies have become complacent and do not see the need to be aggressive in their seed production or distribution resulting in few innovations in the market that benefit farmers.
    • Despite the obvious value of using the right inputs, farmers are unable to reap these benefits due to some identified policy constraints; either the absence of one or the weakness in implementation;
    • Weak regulation by Nigerian Seed Council on product quality: For seed, the challenge of adulteration and counterfeiting is rife, mostly due to the absence of post market surveillance activity by the seed council. Given the huge market opportunity, adulterators continue in their act as the Council has not lived up to its expectation in monitoring and meting out punitive measures on offenders.
    • Absence of regulatory body specifically for agrochemicals: Currently, the standard organisation of Nigeria and NAFDAC have been handling the registration of agrochemicals in Nigeria, focused mostly on importation and lacking the capacity to quality assure and control the inflow and distribution of substandard and banned agrochemicals. This has far reaching effect on the lives of farmers as it directly increases their exposure to hazardous materials, direct negative impact on the environment and by extension, the safety and quality of food.
    • Absence of regulation controlling the handling and use agrochemicals: The safe handling of agrochemicals requires a specialized chain – adequate training and the use of personal protective equipment during spraying- without which it becomes a hazard to the handler, the food and the environment. So far, there is no regulation mandating companies to ensure the handling of their agrochemicals is done by a trained spray service provider. The absence of this regulation has led to the under-development of the spray service delivery chain; leading to several long-term health hazards, which may have been overlooked within our environment given the weak diagnostic structures. Although agrochemical companies have an umbrella body-CropLife that should drive the spray service delivery system, the absence of a supporting policy/regulation has been a disincentive for companies to invest in it. It is therefore necessary to have a law mandating the companies importing agrochemicals to present a list of trained SSPs as a prerequisite for importation. Also, the law should provide that only trained individuals can spray, to limit health hazard and pollution. Furthermore, the country will be able to achieve product trace-ability.
    • PM’s strategy focuses on policy change to allow entry of competent and reputed international input companies to the Nigerian input market to stimulate competition in the domestic market and to spur innovation in terms of product and service offerings. Focus is also on strengthening the regulatory environment to promote policy implementation and prevent the circulation of counterfeit and illegal products with a view to promoting food safety and quality, reduce farmer health and productivity risks and environmental pollution.

    Purpose

    • PM is seeking a consultant with experience in policy development and advocacy to support the Ag-input market (Seeds and CPP) in identification of opportunities and to facilitate policy advocacy and regulatory reforms in the Ag-inputs market.

    Activities

    • Data gathering on the situation in the Seeds and CPP market to define key problems.
    • Define policy actions for the Seeds and CPP market.
    • Identify intervention nodes for policy engagement.
    • Develop policy and advocacy briefs for the Seeds and CPP markets.
    • Support stakeholder engagement in policy development and advocacy.
    • Any additional tasks and activities relevant to this engagement.
    • Outputs / Deliverables
    • Report; detailing the key policy and regulatory challenges of the Seeds and CPP market and intervention nodes for PM as part of a wider strategy involving PM and key players in the sectors.
    • Seeds and CPP policy briefs for key stakeholders and institutions.
    • Advocacy strategy
    • Stakeholder consensus and communique.
    • Tangible changes with respective agencies.
    • Support stakeholder roll-out

    Location and duration of assignment

    • The Consultant will work from home or from the Propcom Mai-karfi office in Abuja, with travel across Nigeria when required. This engagement will be effective from April 2020

    Reporting

    • The consultant will report to the Tier Lead and work closely with the Market Manager in charge of Ag-inputs.

    Required Qualifications:

    Qualifications

    • Relevant academic qualification in public policy, social sciences, development or related discipline.
    • Extensive experience in policy research and analysis and international development sector.
    • Good understanding of Nigeria Agricultural-inputs markets would be an advantage.
    • Previous experience in providing technical policy assistance to public sector organisations or international development interventions.
    • Excellent report writing and presentation skills.
    • Excellent time management, communication, interpersonal and leadership skills.
    • Critical thinker and problem solver.

    Selection criteria;

    • Criteria Weights (%)
    • Detailed CV & evidence of previous work on policy: 40
    • Technical Expertise and proposed broad strategic activities: 40
    • Daily rate and Tax Identification Number: 20
    • Total: 100

    go to method of application »

    Admin Officer

    Project Overview and Role:

    Stamping out Slavery in Nigeria (SoSiN) is a 4 year DFID Nigeria programme which aims to change or reduce the behaviours, attitudes, and social norms in Edo State that drive or enable human trafficking.

    The project seeks to achieve the impact that more effective Government and non-Government institutions reduce the drivers and enablers of unsafe migration and trafficking through three components:

    • Strengthened Edo State Government response to preventing unsafe migration and human
      trafficking: more effective and innovative use of resources – human, financial, physical, political and
      network assets – supports a ‘whole of government’ approach to preventing unsafe migration and
      human trafficking through social and attitudinal change;
    • Improved coordination, innovation and quality of NGO response to preventing unsafe migration and
      human trafficking: better coordinated and more effective civil society tackling the drivers and
      enablers of human trafficking;
    • A stronger evidence base for action in anti-slavery prevention, with learning platforms operating and
      informing policy and interventions: the use of evidence and sharing of best practices becomes
      embedded in ways of working, to deliver improved performance not only in Nigeria, but globally.

    Location

    • This role is based in Benin City, Nigeria

    Human Resources

    • Oversee personnel and HR related matters including record keeping for annual and sick leaves. 
    • Support training of new programme employees on financial management 
    • Ensure that security standards and procedures are in place and adhered to. 

    Contracts & Contracts Management

    • Negotiation, preparation and management of all contracts of suppliers and service providers relating to programme operations. 
    • Work with relevant leads to contract grantees and technical experts. 
    • Ensure compliance with other regulatory requirements relating to the employment of staff and all assets procured or leased by the project Ensure that the general office facilities are running smoothly. 
    • Support programme staff in hiring management of subcontractors including review of Terms of Reference and negotiating fee rates of subcontractor consultants 
    • Ensure that the general office facilities are running smoothly.

    Office Administration

    • Develop, maintain and improve office management systems (e.g. trackers, electronic filing structure, contracts files) as necessary. 
    • Tracking of inputs and deliverables of consultants and other contractors. 
    • Establish and ensure that IT systems are in working order and problem solve where necessary. 
    • Provide oversight of all office logistics, including local transport, preparing for team meetings and ensure other programme events are properly executed. 
    • Manage programme assets and asset register. 
    • Complete all other tasks requested by the Team Leader and Operations Manager.
    • Ensure that original company documents are properly secured;
    • Provides administrative and logistical support in organizing workshops, events, trainings etc, including preparing the necessary documentation.
    • Arranges flight for all domestic air travels as per request(s) approved by the country representatives.
    • Liaises with Travel agent in for both local andinternational travel.
    • Facilitates visa processing for visiting international consultants (writing invitation letters, obtaining travel approval at Immigration services etc).
    • Arranges hotels and arranges transport for all visitors.
    • Responsible for arranging hotels and accommodation for workshop/meeting/training based on selection of vendors made by committee/management.
    • Coordinates transport arrangement for the overall program activities as per the request in a timely manner and ensures the information is accurately in the logbook and up to date.
    • Consolidates vehicle needs assessments from work units and administer drivers’ assignment for transport services.
    • Provides historical reference by developing and utilizing filing and retrieval systems.
    • Establish and manage all procurement and logistics activities including management of vehicles and drivers.
    • Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building. Arrange for repairs as necessary.
    • Serves as security liaison and manages information for the security of staff office, and physical assets belonging to the organisation and ensuring DFID fulfils security related regulations.
    • Maintain appropriate security information networks (internal and external), and ensure effective and accurate security briefings for all new staff and international visitors.
    • Maintain a high-quality procurement system, which is accountable, transparent and compliant with Palladium Procurement Policy and DFID requirements.
    • Undertake supply and service provider pre-qualification, conduct market research, identify and recommend legitimate local suppliers or contractors through systematic evaluation and maintaining a database of potential and active suppliers/contractors.
    • Manage information around safety policies and procedures and communicate update to all staff.
    • Maintain historical archives required by clients/government tax offices Corporate Support and Logistics
    • Liaise with Travel Service Provider representative regarding travel issues and ensure value for money is obtained; 
    • Arrange and coordinate official travel arrangements for employees and consultants as required including booking flights, hotel accommodation, airport pickups and car transfers;
    • Ensure effective coordination with the car hire driver(s) including proper scheduling to ensure that employees are supported to attend meetings and events
    • Maintain a database of vendors supplying office services including car hire, service providers
    • Coordinate employee meetings, events and other relevant office meetings as requested;
    • Coordinate local insurance for staff and serve as a point of contact with providers; Financial Management Support 
    • Monitor service provider contracts, review invoices, and prepare payment approval forms;
    • Liaise with local and regional accounts payable to ensure the timely submission of payments;
    • Manage petty cash and request replenishment where required;
    • Ensure all emergency procedures and numbers are available and distributed to all staff, visitors and relevant partners;
    • Conduct periodic checks to ensure the safety of occupants;
    • Report any unsafe work areas or security incidents to the  Security team
    • Ensure regular maintenance of office repairs and utilities in coordination with the building facilities manager
    • Maintenance of the office communications tree and interaction with the country communications plan;

    Required Qualifications:

    • Bachelor’s Degree in Business Administration or equivalent qualification in related subject.
    • Minimum of 3 year administrative/ logistics and fleet management experience in an international NGO.
    • Proficient in use of Microsoft words and Excel. Strong organizational and prioritization skills. Fluency in speaking, reading, and writing English.
    • Key Performance Indicators: Level of professionalism displayed | Quality of correspondence developed |Level of professionalism and quality of image portrayed of the organization | Effectiveness in managing the office equipment/machines
    • Effectiveness in maintaining and updating as required, in a manual and electronic form, a good filing system which ensures that documentation is easily accessible
    • Effectiveness of event managed
    • Optimal cost control through utilization of available resources and keeping the actual admin expenditures within budgeted expense ratio
    • Uninterrupted communication facilities
    • Timely and cost-effective booking of tickets, cabs, hotels for staff travelling
    • User satisfaction and level of service delivery improvements reported.

    go to method of application »

    Administrative Assistant-Yobe

    Project Overview and Role:

    • The UK Department of International Development (DFID) appointed Palladium as the Supplier to deliver the UK Support for Health in Nigeria - Lafiya contract. Lafiya will be delivered at federal level, as well as with a focus on targeted states (Borno, Jigawa, Kaduna, Kano and Yobe) with activities tailored for each specific state instead of a “one size fits all” approach. The programme will run for an initial term of up to 7 years from February 2020 to finish by January 2027 (subject to availability of funding and other approvals by the Client). The objective of the Lafiya contract is to improve health outcomes for the poorest and most vulnerable in Nigeria through the following interlinked outcomes (1) increased resources invested in health, and prioritisation of health by Government of Nigeria (through civil society advocacy on human capital, community accountability for health; and use of data to inform government prioritisation of health); (2) improving effectiveness and efficiency of public and private basic health services (through health system strengthening, and working with the private sector to improve delivery of affordable health services for the poorest populations); and (3) reducing total fertility rate (through addressing social norms, demographic impact analysis, and support to family planning demand creation and delivery of services). These outcomes will be achieved through a “joined-up, One-Team” delivery of the following outputs: 
    • Output 1 “Advocacy & Accountability”: Increased demand for affordable basic health services through community accountability, and increased prioritisation of human capital (health, education, nutrition, WASH) through civil society advocacy 
    • Output 2 “Data for delivery / health prioritisation”: Improved awareness and prioritisation by senior leadership in Government of Nigeria, using data in line with a “delivery-type” approach 
    • Output 3 “Technical Assistance to maximise Government of Nigeria resources and efficiency”: Improved efficiency of existing resources for delivery of health services 
    • Output 4 “Private sector”: Improved effectiveness of private sector in delivering affordable basic health services 
    • Output 5 “Demographics and Family Planning”: Supporting family planning services through demand creation and addressing social norms/behaviour change including analysis and communication of the wider impact of demographics.
    • Lafiya will be delivered at federal level, as well as with a focus on targeted states (Borno, Jigawa, Kaduna, Kano and Yobe) with activities tailored for each specific state instead of a “one size fits all” approach. 

    Primary Duties and Responsibilities: 

    • Reporting to the State Finance and Administration Coordinator (FACO), the Administrative Assistant will assist in the office administration managing logistics and financial management of the Lafiya programme at the State level. The Administrative Assistant will support the administrative and facility functions of Lafiya for timely and effective implementation of project’s work. S/he will support the coordination of Lafiya transport and logistics services for all project activities at the state level. S/he will be responsible for booking accommodation for all staff and consultants visiting their state for project activities.
    • Primary responsibilities
    • The Administrative Assistant shall be responsible for

    OFFICE ADMINISTRATION

    • Follow Lafiya administrative guidelines and support smooth operations at the state office in liaison with the Lafiya Programme head office.
    • Support the review of existing administrative systems and procedures.
    • Supervise and provide guidance/ support to ancillary office staff such as drivers, cleaners and security guards. Where the function is outsourced, provide operational support to the FACO to ensure agreed deliverables are satisfactorily met.
    • Support in preparing monthly progress report which seeks to point out closed, outstanding and new issues for all field offices.
    • Proactively identify and communicate exceptional issues to supervisor for technical assistance and further directives.
    • Contribute to promoting a respectful workplace culture within the state team.
    • Supervise the office administration and logistics in the absence of the FACO.
    • Act as the Safety & Security Focal Person (SSFP) for the state office. Ensure that temporary duty visitors are received/accompanied at/to the airport, have safe and adequate transportation and accommodation during their stay.
    • Under the guidance of the FACO, lead on the provision of required administrative support for all Lafiya events and programme implementation activities in the state.

    MANAGING LOGISTICS

    • Ensure office equipment and facilities are in good working condition at all times.
    • Ensure optimum inventory quantities, by coordinating regular inventory checks, avoiding stockouts and timely ordering of supplies.
    • Support the FACO to carry out Quarterly assets’ verification and monthly reporting of assets condition.
    • Assist in maintenance of fixed assets register by updating asset register in line with Lafiya Programme Operations Manual.
    • Support the FACO with monthly Vehicle and Generator Utilisation reporting.
    • Alongside the FACO, maintain an up-to-date register of preferred vendors and conduct periodic performance evaluation of same.
    • Contribute to ensuring full compliance with established logistics guidance and processes for delivery of items to facilities as the case may be.
    • Assist in the state team’s procurement processes in line with the Lafiya Programme Operations Manual.
    • Assist in vendor contract management processes, including but not limited to monitoring deliverables, custody of related documentation, timely renewals etc.
    • Ensure the proper use, maintenance and repair of facilities and equipment, such as generators, vehicles, communication, computer units and peripherals, video and audio equipment, other office equipment, and air conditioners and heaters.
    • Recharges for prior approved personal and other unofficial usage of Programme assets based on established rates.

    FINANCE AND ACCOUNTING SUPPORT

    • Assist the FACO in preparation of monthly forecasts and expenditure variance reporting.
    • Provide initial review of all invoices/payment requests and initiate timely action in line with Project procedures/processes towards processing such payments.
    • Preparation of weekly Field Vouchers for review and final submission by the FACO.
    • Manage the State Team’s Petty Cash ensuring cash is safely stored, discrepancies corrected and reconciled at all times, make bank deposits.
    • Support the FACO in administering project activity/staff travel advances.
    • Provide effective cover in the event of the absence of the FACO from duty.
    • Reporting requirements
    • The role will report directly to the FACO on all matters; related reporting requirements include:
    • Support the FACO in the preparation of monthly Ops/KPI management reports of the following:
    • Supply Chain Efficiency
    • Purchasing Efficiency
    • Procurement Efficiency and documentation
    • Assets Management and Verification
    • Fraud detection and reporting
    • Weekly Finance Field Vouchers.
    • Monthly Assets Condition Report
    • Monthly Vehicle and Generator Analysis Report
    • Relationships
    • The role liaises with the FACO, State Technical Teams, the broader Lafiya Administration team, vendors, service providers, and other project staff and stakeholders as required.

    Required Qualifications:

    • University Degree or its equivalent in Business Administration, Accounting, Project Management or Social Sciences.
    • Two years’ office management and administration experience.
    • Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients and consultants.
    • Ability to prioritise and manage a variety of activities with attention to detail.
    • Basic level skills in Microsoft Office Suite, and comfortable in a Windows PC environment.

    go to method of application »

    Administrative Assistant-Borno

    Project Overview and Role:

    • The UK Department of International Development (DFID) appointed Palladium as the Supplier to deliver the UK Support for Health in Nigeria - Lafiya contract. Lafiya will be delivered at federal level, as well as with a focus on targeted states (Borno, Jigawa, Kaduna, Kano and Yobe) with activities tailored for each specific state instead of a “one size fits all” approach. The programme will run for an initial term of up to 7 years from February 2020 to finish by January 2027 (subject to availability of funding and other approvals by the Client). The objective of the Lafiya contract is to improve health outcomes for the poorest and most vulnerable in Nigeria through the following interlinked outcomes (1) increased resources invested in health, and prioritisation of health by Government of Nigeria (through civil society advocacy on human capital, community accountability for health; and use of data to inform government prioritisation of health); (2) improving effectiveness and efficiency of public and private basic health services (through health system strengthening, and working with the private sector to improve delivery of affordable health services for the poorest populations); and (3) reducing total fertility rate (through addressing social norms, demographic impact analysis, and support to family planning demand creation and delivery of services). These outcomes will be achieved through a “joined-up, One-Team” delivery of the following outputs: 
    • Output 1 “Advocacy & Accountability”: Increased demand for affordable basic health services through community accountability, and increased prioritisation of human capital (health, education, nutrition, WASH) through civil society advocacy 
    • Output 2 “Data for delivery / health prioritisation”: Improved awareness and prioritisation by senior leadership in Government of Nigeria, using data in line with a “delivery-type” approach 
    • Output 3 “Technical Assistance to maximise Government of Nigeria resources and efficiency”: Improved efficiency of existing resources for delivery of health services 
    • Output 4 “Private sector”: Improved effectiveness of private sector in delivering affordable basic health services 
    • Output 5 “Demographics and Family Planning”: Supporting family planning services through demand creation and addressing social norms/behaviour change including analysis and communication of the wider impact of demographics.
    • Lafiya will be delivered at federal level, as well as with a focus on targeted states (Borno, Jigawa, Kaduna, Kano and Yobe) with activities tailored for each specific state instead of a “one size fits all” approach. 

    Primary Duties and Responsibilities: 

    • Reporting to the State Finance and Administration Coordinator (FACO), the Administrative Assistant will assist in the office administration managing logistics and financial management of the Lafiya programme at the State level. The Administrative Assistant will support the administrative and facility functions of Lafiya for timely and effective implementation of project’s work. S/he will support the coordination of Lafiya transport and logistics services for all project activities at the state level. S/he will be responsible for booking accommodation for all staff and consultants visiting their state for project activities.
    • Primary responsibilities
    • The Administrative Assistant shall be responsible for

    OFFICE ADMINISTRATION

    • Follow Lafiya administrative guidelines and support smooth operations at the state office in liaison with the Lafiya Programme head office.
    • Support the review of existing administrative systems and procedures.
    • Supervise and provide guidance/ support to ancillary office staff such as drivers, cleaners and security guards. Where the function is outsourced, provide operational support to the FACO to ensure agreed deliverables are satisfactorily met.
    • Support in preparing monthly progress report which seeks to point out closed, outstanding and new issues for all field offices.
    • Proactively identify and communicate exceptional issues to supervisor for technical assistance and further directives.
    • Contribute to promoting a respectful workplace culture within the state team.
    • Supervise the office administration and logistics in the absence of the FACO.
    • Act as the Safety & Security Focal Person (SSFP) for the state office. Ensure that temporary duty visitors are received/accompanied at/to the airport, have safe and adequate transportation and accommodation during their stay.
    • Under the guidance of the FACO, lead on the provision of required administrative support for all Lafiya events and programme implementation activities in the state.

    MANAGING LOGISTICS

    • Ensure office equipment and facilities are in good working condition at all times.
    • Ensure optimum inventory quantities, by coordinating regular inventory checks, avoiding stockouts and timely ordering of supplies.
    • Support the FACO to carry out Quarterly assets’ verification and monthly reporting of assets condition.
    • Assist in maintenance of fixed assets register by updating asset register in line with Lafiya Programme Operations Manual.
    • Support the FACO with monthly Vehicle and Generator Utilisation reporting.
    • Alongside the FACO, maintain an up-to-date register of preferred vendors and conduct periodic performance evaluation of same.
    • Contribute to ensuring full compliance with established logistics guidance and processes for delivery of items to facilities as the case may be.
    • Assist in the state team’s procurement processes in line with the Lafiya Programme Operations Manual.
    • Assist in vendor contract management processes, including but not limited to monitoring deliverables, custody of related documentation, timely renewals etc.
    • Ensure the proper use, maintenance and repair of facilities and equipment, such as generators, vehicles, communication, computer units and peripherals, video and audio equipment, other office equipment, and air conditioners and heaters.
    • Recharges for prior approved personal and other unofficial usage of Programme assets based on established rates.

    FINANCE AND ACCOUNTING SUPPORT

    • Assist the FACO in preparation of monthly forecasts and expenditure variance reporting.
    • Provide initial review of all invoices/payment requests and initiate timely action in line with Project procedures/processes towards processing such payments.
    • Preparation of weekly Field Vouchers for review and final submission by the FACO.
    • Manage the State Team’s Petty Cash ensuring cash is safely stored, discrepancies corrected and reconciled at all times, make bank deposits.
    • Support the FACO in administering project activity/staff travel advances.
    • Provide effective cover in the event of the absence of the FACO from duty.
    • Reporting requirements
    • The role will report directly to the FACO on all matters; related reporting requirements include:
    • Support the FACO in the preparation of monthly Ops/KPI management reports of the following:
    • Supply Chain Efficiency
    • Purchasing Efficiency
    • Procurement Efficiency and documentation
    • Assets Management and Verification
    • Fraud detection and reporting
    • Weekly Finance Field Vouchers.
    • Monthly Assets Condition Report
    • Monthly Vehicle and Generator Analysis Report
    • Relationships
    • The role liaises with the FACO, State Technical Teams, the broader Lafiya Administration team, vendors, service providers, and other project staff and stakeholders as required.

    Required Qualifications:

    • University Degree or its equivalent in Business Administration, Accounting, Project Management or Social Sciences.
    • Two years’ office management and administration experience.
    • Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients and consultants.
    • Ability to prioritise and manage a variety of activities with attention to detail.
    • Basic level skills in Microsoft Office Suite, and comfortable in a Windows PC environment.

    Method of Application

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