Latest Jobs at Medecins Sans frontieres - Belgium

Location: Maiduguri, Borno
Contract Period: One (1) year Fixed term
Open to: The vacancy is open to all residents of Nigeria.

Main Duties and Responsibilities

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment.

MSF Section / Context Specific Accountabilities

• In collaboration with Energy Manager, provide support and guidance to the contractors and field staff in order to ensure that all electrical and HVAC installations comply with MSF standards, protocols and procedures.
• Supervising and monitoring on a day-to-day basis the implementation of his/her technical activity/activities in the project ensuring compliance to MSF standards, protocols and procedures. Including one or more of the following activities:
• Construction: all electrical and scheduling aspects of the implementing the electricity installations in the building according to plan.
• ICT: support the installation of the IT infrastructure in close collaboration with the ICT technicians.
• Supervising and leading the energy work under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work); ensure that electrical work is carried out in a safe manner; drawing up working schedule; organizing and leading meetings with contractors and participating in the staff training.
• Managing and organizing the materials and tools needed for his/her activity/activities which includes inventory of stocks, receipt and processing of orders, keeping records of received goods and checking the monthly consumptions of consumable items
• Planning together with the line manager, the required checks and maintenance activities of the set-up / systems of his technical activity / activities.
• Participating in monthly reports according to guidelines and implementing reporting practices and protocols
• Performing delegated tasks according to his/her specialty and as specified in his/her job description
• Managing the stock of consumable items related to electrical installation, repairs and maintenance, filling in the stock cards, carrying out physical stock inventories, executing orders necessary for renewing stock, avoiding any shortage
• Fully knowledge of electrical drawings.
• Ensuring that all record sheets and books related to maintenance are always completed and prepares needed reports before and after any repair or required maintenance.
• Ensure a smooth collaboration with the other technical families and a timely intervention to the buildings.
• Ensure electrical safety; whenever possible, always disconnect the lines before work starts, ensure that other people are not exposed to unprotected electrical installations, inform manager of any issue related to the electrical safety.

Qualifications
Education:

• Essential: Electrician diploma or recognized formal training. Desirable Engineering or construction diploma/education.

Experience:

• Previous working experience as an electrician required (minimum 2 years’ experience). Experience in a similar position for 2 years (Preferable: Previous working experience working with MSF or other NGOs

Work Location:

• Maiduguri with visits to MSF intervention locations in Nigeria.

Language:

• English

Competencies

• Results and Quality Orientation.
• Teamwork and Cooperation.
• Behavioral Flexibility.
• Commitment to MSF Principles.
• Stress Management.

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Location: Maiduguri, Borno
Contract Period: One (1) year Fixed term

Main Purpose

• Supervising and monitoring the implementation of the daily building and rehabilitation activities in the project, according to MSF standards, protocols and procedures in order to ensure the efficient running of the project

Main Duties and Responsibilities

• Supervising and monitoring on a day-to-day basis the implementation of the building and rehabilitation activities in the project ensuring compliance of MSF standards, protocols and procedures. This includes the following tasks
• Analysing, according to customer requirements and MSF programs, the needs for construction/rehabilitation works and reporting to the line manager accordingly, in order to provide the necessary information to find an appropriate and efficient solution, including planning of (financial, technical, material and human) resources that meet the mission needs.
• Supervising and following up through regular visits the work of construction and/or rehabilitation in progress, in order to ensure deadlines, budget and technical specifications and to early detect potential deviations.
• Negotiating agreements and permissions for construction/ rehabilitation projects, establishing regular contacts with local authorities, in order to ensure all required documentation is filled upon and to avoid delays
• Organizing and supervising call for tenders (architect office, company tendering) activities in order to ensure the best technical and financial conditions.
• Planning and supervising the HR processes (recruitment, training, performance evaluation and internal, external communication) of the drivers and mechanics in order to ensure both the sizing and the amount of knowledge required for the activity.
• Supervising and leading the logistic team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule; organising and leading team meetings.
• Providing monthly activity reports and implementing reporting practices and protocols in order to ensure that all vehicle documentation is in order and inspection reports are filled in by the drivers.
• Performing delegated tasks according to her speciality and as specified in his/her job description

MSF Section / Context Specific Accountabilities

• Produce, prepare and monitor all necessary technical dossier and drawings for the ongoing construction activity
• Acting as a technician, providing technical advice and oversight of quality, Ensures the implementation, monitoring, and correct functioning of the technical work within the construction team, and with the subcontracted companies.
• Ensure all technical dossier and drawings are up to date and proper archiving of them.

Requirement

• Possess a Bachelor's Degree in relevant fields.

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Location: Maiduguri, Borno
Contract Period: One (1) year Fixed term

Main Purpose

• Supervising and monitoring the implementation of the daily building and rehabilitation activities in the project, according to MSF standards, protocols and procedures in order to ensure the efficient running of the project

Main Duties and Responsibilities

• Supervising and monitoring on a day-to-day basis the implementation of the building and rehabilitation activities in the project ensuring compliance of MSF standards, protocols and procedures. This includes the following tasks
• Analysing, according to customer requirements and MSF programs, the needs for construction/rehabilitation works and reporting to the line manager accordingly, in order to provide the necessary information to find an appropriate and efficient solution, including planning of (financial, technical, material and human) resources that meet the mission needs.
• Supervising and following up through regular visits the work of construction and/or rehabilitation in progress, in order to ensure deadlines, budget and technical specifications and to early detect potential deviations.
• Negotiating agreements and permissions for construction/ rehabilitation projects, establishing regular contacts with local authorities, in order to ensure all required documentation is filled upon and to avoid delays
• Organizing and supervising call for tenders (architect office, company tendering) activities in order to ensure the best technical and financial conditions.
• Planning and supervising the HR processes (recruitment, training, performance evaluation and internal, external communication) of the drivers and mechanics in order to ensure both the sizing and the amount of knowledge required for the activity.
• Supervising and leading the logistic team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule; organising and leading team meetings.
• Providing monthly activity reports and implementing reporting practices and protocols in order to ensure that all vehicle documentation is in order and inspection reports are filled in by the drivers.
• Performing delegated tasks according to her speciality and as specified in his/her job description

MSF Section / Context Specific Accountabilities

• Produce, prepare and monitor all necessary technical dossier and drawings for the ongoing construction activity
• Acting as a technician, providing technical advice and oversight of quality, Ensures the implementation, monitoring, and correct functioning of the technical work within the construction team, and with the subcontracted companies.
• Ensure all technical dossier and drawings are up to date and proper archiving of them.

Minimum Required Skills and Qualifications
Education:

• Degree in Construction required, Engineering Degree preferred

Experience:
Essential:

• At least 2 years work experience as a construction site supervisor.

Desirable:

• Previous experience in constructing of hospital or healthcare facility
• Outstanding organizational and coordination abilities
• Excellent communication and interpersonal skills
• Previous working experience working with MSF or other NGOs
• Work Experience in developing countries or similar context is desirable.

Knowledge:

• Computer and Microsoft Office literacy
• Autonomy and sense of the planning will be required.
• Knowledge and use of AutoCAD and/or Revit is mandatory.

Competencies:

• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioural Flexibility
• Commitment to MSF PrinciplesStress management.

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Location: Maiduguri, Borno
Type of Contract: 6-month fixed term, renewable

Scope of Responsibilities and Accountabilities

• Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources
• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security & Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).

Minimum Requirements

• Essential Diploma in Finance, Business or Administration related courses
• Essential 2 year working experience as HR Assistant
• Essential computer literacy (word, excel and internet)
• Result and Quality Orientation, Teamwork and Cooperation, Behaviour flexibility, Service Orientation, Stress Management.