Latest Jobs at iMMAP

Scope of Work

• The HR and Admin Officer is responsible for overseeing and coordinating various aspects of human resources, administration, and procurement functions within the organization.
• He/she ensures the respect of iMMAP Inc. policies related to HR and the smooth running of HR related activities, including liaison with administrative authorities in the country.
• This position plays a key role in supporting the smooth operation of the office, ensuring compliance with policies and procedures, and contributing to the overall efficiency of the organization.
• While being supervised directly by the Nigeria Country Representative, this position also works closely with the Africa Desk team in the HQ on procurement packages and other administrative matters and liaises directly with the HQ HR department, as required.

Description of Duties

Human Resources 

• Ensure all paperwork is filed on personnel files and all HR records and systems are kept up to date. 
• Manage recruitment administration such as posting advertisements, logging applications, coordinating interview arrangements and assisting with the new starter processes. 
• Encourage a team culture of learning, creativity and innovation, incorporating staff development strategies and performance management systems into the team building process.
• Draft any employee correspondence required such as new starter documentation, contractual changes, insurances onboarding etc.
• Accurately collate any other information as required for payroll preparation.
• Supervise and coordinate the provision of all administrative and personnel a support required to the project, ensuring that appropriate control reporting structure are maintained in accordance with the organization’s rules and regulations.
• Carry out issuance, amendments and contract termination formalities for employees at project level, according to labor local laws, archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance. 
• Ensure that performance reviews are carried out according to defined procedure and monitor the professional development of personnel.
• In close coordination with the Country Representative, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the mission and to facilitate budget follow-up. 

Administration

• Design administrative processes that align with overall policies and strategies of iMMAP Nigeria office
• Ensure the implementation of efficient processes and standards.
• Report on operational performance and suggest improvements.
• Oversee the efficient running of the iMMAP Inc.'s office Nigeria including the registration process with all statutory bodies and ministries.
• Oversee general office administration, including facilities management, maintenance, and security.
• Manage office supplies and equipment, ensuring availability and functionality.
• Assist in the planning and execution of corporate events and meetings.
• Provide general administrative support to the Country Director as required including preparing written documentation as requested, filing etc. 
• Undertake other duties as requested by the line manager.

Procurement and Asset Management

• Conduct procurement activities in accordance with organizational policies and applicable regulations.
• Source and evaluate suppliers, negotiate contracts, and manage vendor relationships.
• Prepare and process purchase orders, ensuring accuracy and timely delivery of goods and services.
• Maintain a procurement tracking system and generate reports as required.
• Coordinate the asset inventory process, including verification and registering in established forms to iMMAP Inc.
• Ensure that inventory under supervision is continuously maintained and all movements/transfers are supported by the correct documentation. 
• Ensure that all items are well organized and correctly stored, protected, fully identified, and easily accessible (cleanliness, security, access, etc.).

Requirements

Education

• University an Institute degree in business administration, human resources, social sciences or relevant field

Experience

• With at least 5 years or work experience in Administration field.

Soft skills

• Flexible and adaptable to any situation.
• Ability to work independently while under pressure and during long hours.
• Excellent work habits with a willingness to work in a multi-cultural environment.
• Excellent organizational skills, including proven ability in administration, HR, procurement and logistics.
• Strong knowledge of labor laws, HR best practices, and procurement processes.
• Excellent communication skills, including drafting documents;

Programmes

• Excellent computer skills in Windows and Microsoft 365 Office packages especially MS Excel and MS Word.

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Scope of Work

• The Information Management Officer is tasked to improve the accuracy of the data held by iMMAP Inc. and to improve and effectiveness the distribution of materials.
• He/She will support all goals and strategies of the iMMAP Inc. programme in its work with national partners, international partners, applicable donor agencies and stakeholders. Furthermore, the IMO will develop and maintain constant and good contacts with humanitarian partners and build productive collaborative partnerships.

Description of Duties:

Provide the technical requested support to partners. Technical activities may include:

• Map assistance coverage in specified area, analyze and report the potential gaps.
• Ensure timely preparation and generation of information products, and support information sharing and dissemination.
• Create and/or adapt appropriate IM tools. As appropriate, design of data collection forms, ensuring that the purpose and use of all data collected is clear and easily collectable, highlighting where potential problems might arise; organize and manage the data input and initial analysis and presentation of data for the sector.
• Develop standard formats for, and regular output of publication of materials and statistics.
• Facilitate mobile data collection, form development and data management.
• Generate statistical reports, graphs, maps.
• Manage, analyze, document data and information from other partners.
• Produce and share maps illustrating scale/coverage of assistance.
• Support the implementation of remote data collection exercises in support of the humanitarian community.
• Maintain databases, and provide data entry if required.
• Prepare relevant data analysis.
• Design and implement analysis methodology.
• Proactively analyze information from sector partners, government authorities, academia, and other actors.
• Provide high-quality research and analysis following an evidence-based approach and ensure thorough documentation of the methodology.
• Contribute to the production of regular written reports and dashboards.
• Support new and ongoing needs assessments.
• Follow iMMAP Inc.'s branding regulations required for marketing or branding of all iMMAP Inc. products and correspondence.
• Provide information management and thematic training to partner organizations.
• Coordination: Coordinate activities and initiatives to achieve common goals efficiently.
• Any other tasks related to information management that may be requested.
• Ensure close collaboration with OCHA team and other intersectoral partners, working groups and sectors’ teams.
• Conduct any other activities as requested by the Senior IM Technical Advisor and the Country Representative.

Requirements

Education

• University degree (bachelor’s degree or higher) in Information Science, Geographical Information Systems, Computer Science or another relevant field.

Experience

• Minimum two (4) years of work experience in the field of Information Management is essential.
• Experience in data processing and analysis, creation of reports.
• Experience in the use of software such as ArcGIS, QGIS, Adobe suites, Power BI, Tableau.
• Experience in data collection process using XLSForm, Kobo collect, ODK or any other similar platform.
• Excellent command of Office suite applications (Word, Excel, Access, PowerPoint).
• Very good experience and skills in mapping.
• Solid demonstrated experience in database management development and administration.
• Experience in delivering training.
• Fluency in English is required.

Soft skills

• Relevant experience in working with a UN agency or another humanitarian agency is desirable.
• A strong client service orientation.
• Experience in the area of emergency preparedness, crisis/emergency relief management, humanitarian/development environment, field coordination is an asset.
• Excellent interpersonal and general communication skills.
• Ability to coordinate with local administrators, government, NGOs working with community projects and agencies involved in humanitarian or development activities.
• Ability to work with minimum supervision in a multi-cultural environment.