Jobs at Heavy Machinery Dealership (HMD) Limited

Job Summary

• Coordinate with different clearing agents, to ensure no demurrage, effectiveness, productivity, for internal/external customer satisfaction.
• Processes orders and optimize Shipping, Logistics, Freight Forwarding, Insurance, and Clearance resulting in cost efficiencies timely delivery.

Scope of Accountabilities

• Support Procurement Head and Business Unit management with cost effective and timely logistics services.
• Coordinate, facilitate and optimize Shipping, Logistics, Freight Forwarding, Insurance, and Clearance to provide high level service achieving both Internal/external customers’ satisfaction.

Main Responsibilities
Duties include, but are not limited to the following:

• Plan, administer, and coordinate logistics activities of the full order cycle- from start to finish, to avoid demurrage, ensure meeting deadlines and satisfying customers.
• Initiate customs clearing through GCNET system.
• Coordinate with internal/external customers to understand and fulfil their requirements.
• Release shipping documents after careful revision to avoid delays and extra costs.
• Communicate with shipping lines and freight forwarders to ensure prompt delivery.
• Maintain an updated tracking sheet for all shipments, identify gaps, provide solutions, and share updates with stakeholders.
• Address problems or complaints that may arise quickly and report complex issues to management.
• Classify importations on the right HS Code to avoid extra VAT and other statutory payments.
• Fill proper customs’ documents and releasing them for change of ownership on request.
• Provide all associated cost on each consignment to enable accurate calculation of landed cost for each importation.
• Comply with all regulations, laws, and policies to ensure smooth process.
• Maintain accurate records and accounts of deliveries through sound audit procedures.

Key Performance Indicators

• Proper classification of importation HS codes
• Timely clearance of importation to avoid demurrage
• Accurate accountability of cost on each consignment

Qualification and Experience

• Bachelor's Degree in Purchasing & Supply , Transport, Accounting
• 0+ year of experience in similar role.
• Candidates must be living within the Island

Technical Competencies:

• Strong organizational, problem-solving, and analytical skills.
• Ability to manage priorities and workflow.
• Good Negotiation Skills:
• Versatility, flexibility, and a willingness to work within constantly changing priorities.
• Acute attention to detail.
• Effective Time Management with demonstrated ability to Manage tasks effectively.
• Strong computer skills (use of Microsoft Office Products- Word, Excel, Power Point…)

Leadership Competencies:

• Possess personal qualities of Integrity, Respect, and Commitment to corporate values and mission.
• Leadership- Focus on goals; commitment to drive execution.
• Change leadership- demonstrate positive attitude towards change; embrace and cascade change in own area.
• Talent development- develop self and share expertise and feedback with others.
• High energy with strong drive to achieve objectives; proactive to anticipate and overcome obstacles; high commitment and accountability for own work.
• Customer orientation, to meet customer expectations and build win-win long term relations.
• Communication, Collaboration abilities- carry on clear and effective written and verbal communication; demonstrate objectivity, openness and acceptance of others ideas.

Languages:

• Fluency in languages: English, French is a plus.

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Job Description

• The HR / Admin Specialist will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.

Responsibilities

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.

Requirements

• Bachelor's Degree in HR or Business Administration
• 2-4 years experience in a similar role
• Heavy Equipment Industry experience is a major plus
• Excellent verbal and written communication skills
• Excellent interpersonal skills with ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Excellent organizational skills and attention to detail
• Proficient with Microsoft Office Suite or related software.