Jobs at Stephanie Nicholas Solutions

Job Description

• The Administrative Officer / Executive Assistant to the Managing Director will provide high-level administrative and operational support to ensure the efficient functioning of the organization and effective time management for the Managing Director.

Key Responsibilities

• Efficiently schedule meetings, appointments, and calendars for the Managing Director and other stakeholders.
• Coordinate travel arrangements, itineraries, and logistics to ensure seamless travel experiences.
• Manage office supplies, operational inventory, and ensure the proper functioning of office equipment and software.
• Maintain accurate filing systems, databases, records, and correspondence, including responding to emails and ensuring proper documentation.
• Supervise and coordinate administrative activities to support smooth daily operations and team efficiency.
• Track inventory movements and maintain accountability for cleaning supplies, office materials, and operational equipment.
• Create, issue, and process customer invoices accurately and in a timely manner.
• Provide administrative support to staff and executives, including preparing reports, presentations, and operational documents.
• Oversee the ordering, receiving, and storage of office and operational supplies.
• Manage and update the Managing Director’s social media accounts as required.
• Perform other administrative and operational duties as assigned by the company.

Job Requirements

• Bachelor’s Degree in Business Administration, Office Management, or a related field (preferred).
• Proven experience as an Administrative Officer, Executive Assistant, or in a similar role supporting senior management.
• ⁠Experience in scheduling, calendar management, and coordinating meetings and travel arrangements.
•  Prior experience handling invoicing, documentation, and basic administrative finance tasks.
• ⁠Experience managing office operations, supplies, and inventory.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office software.
• Familiarity with database management and record-keeping systems.
• Experience managing social media accounts is an added advantage.
• Ability to handle confidential information with professionalism and discretion.

Required Skills & Competencies:

• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in documentation and reporting.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• ⁠Leadership and coordination skills to support teams and manage administrative processes.
• Inventory management and resource-planning skills.
• Basic financial and invoicing skills.
• Tech-savvy with the ability to learn and adapt to new systems quickly.
• Social media management and basic digital communication skills.
• Flexibility, adaptability, and a proactive approach to handling ad-hoc tasks.

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Job Summary

• We are seeking a reliable and detail-oriented Housekeeper to maintain a clean, organized, and hygienic household environment.
• The ideal candidate will be responsible for carrying out daily cleaning tasks, laundry, and general home upkeep while demonstrating professionalism, discretion, and efficiency.

Key Responsibilities

• Perform daily cleaning tasks including sweeping, mopping, and vacuuming floors
• Dust and polish furniture, fixtures, and surfaces to maintain a tidy appearance
• Clean and sanitize bathrooms, kitchen areas, and other living spaces
• Handle laundry duties including washing, drying, folding, and ironing clothes and linens
• Change bed linens and ensure bedrooms are well-kept
• Dispose of waste and empty trash bins regularly
• Maintain overall cleanliness and organization of the home environment

Requirements

• Prior experience in housekeeping, cleaning, or a similar role
• Ability to work independently with minimal supervision
• Strong attention to detail and commitment to high standards of cleanliness
• Physically fit and capable of performing manual tasks (lifting, bending, standing for long periods)
• Trustworthy, respectful, and able to maintain confidentiality and privacy

Key Attributes:

• Reliable
• Well-organized and efficient
• Good time management skills
• Professional attitude and respectful demeanor.

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Job Summary 

• We are seeking a reliable and detail-oriented Site Manager to oversee cleaning operations across client sites.
• The ideal candidate will ensure service quality, compliance with agreed standards, and effective communication between cleaning teams, supervisors, and clients.

Key Responsibilities

• Conduct scheduled and unscheduled inspections of assigned client sites
• Assess the quality and completeness of cleaning services
• Ensure cleaning activities meet agreed specifications and service contracts
• Identify, document, and report areas of non-compliance or service gaps
• Provide constructive feedback to cleaning staff and supervisors
• Maintain accurate inspection reports and records
• Communicate effectively with clients and internal teams
• Carry out special projects and additional tasks as assigned by management.

Requirements / Skills

• Proven experience in site supervision, facilities management, cleaning services, or a related role
• Strong attention to detail and quality control skills
• Good communication and interpersonal skills
• Ability to work independently and manage multiple sites/tasks
• Must be fully available for full-time employment (no other concurrent employment)
• Familiarity with Lagos routes and Lekki axis is an advantage.

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Job Summary

• The Driver provides safe and reliable driving support to the Managing Director and domestic staff, ensuring timely transportation of personnel, products, and materials while adhering to safety standards and company policies.
• The role includes vehicle maintenance, coordination of schedules, and support during the absence of the Managing Director.

Key Responsibilities

• Provide safe driving support to the Managing Director based on her schedule.
• Safely transport domestic staff, products, and materials to and from designated locations in a timely manner.
• Adhere to safe driving practices, including local traffic codes and internally agreed standards.
• Assist with loading and unloading staff luggage, products, and materials.
• Promptly inform the company of any tickets or citations issued against the company vehicle during work hours.
• Ensure the company vehicle is parked in permitted areas to avoid towing.
• Conduct regular day-to-day maintenance checks, including washing the vehicle and checking oil, fuel, water, battery, brakes, tyres, and other essential systems.
• Maintain accurate records of vehicle usage, including departure and arrival times.
• Report any accidents, injuries, or vehicle damage to management promptly.

Requirements

• Valid driver’s license with a clean driving record.
• Proven experience in professional driving or similar role.
• Knowledge of vehicle maintenance and safe driving practices.
• Good organizational and communication skills.
• Ability to adhere to schedules and work independently.

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Job Summary

• We are seeking a highly organized and proactive Administrative Officer to support and coordinate administrative operations across the group.
• This role is ideal for someone who thrives in a fast-paced environment, enjoys bringing structure to operations, and can effectively coordinate across teams.
• You will play a key role in ensuring smooth day-to-day operations, strengthening internal systems, and supporting leadership with execution and follow-through.

Key Responsibilities
Supplier & Vendor Coordination:

• Coordinate with suppliers and vendors to meet operational requirements
• Track requests, orders, and deliveries to ensure timely fulfillment
• Liaise with the accounts team on invoicing, payments, and documentation
• Maintain accurate records of vendor transactions and contracts
• Support procurement processes and vendor management

Executive & Administrative Support:

• Provide administrative support to senior leadership
• Manage calendars, meetings, and appointments across business units
• Prepare reports, presentations, and official correspondence
• Provide regular updates on tasks, deadlines, and deliverables

Documentation & Systems Development:

• Standardize documentation templates and administrative processes across the Group
• Maintain well-organized records of operations, contracts, and communications
• Ensure efficient filing systems and easy document retrieval
• Identify gaps in administrative processes and recommend improvements
• Support the development of structured systems, particularly in growing business units

Office & General Administration:

• Oversee day-to-day administrative operations
• Manage office supplies and service providers
• Coordinate meetings, trainings, and corporate events
• Maintain basic employee records and administrative data
• Ensure adherence to company policies and procedures

Internal Coordination & Follow-Up:

• Facilitate communication between teams, vendors, and management
• Track tasks, assignments, and deadlines across both companies
• Ensure timely execution through consistent follow-up
• Support coordination of staff and operational activities

What Success Looks Like (KPIs)

• Efficient and consistent administrative processes across the Group
• Accurate and timely reports and documentation
• Strong coordination with internal teams, vendors, and accounts
• Well-organized and easily accessible records
• Reliable follow-through on tasks and deadlines

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field
• 2–4 years of experience in an administrative or office management role
• Experience supporting multiple teams or business units is an advantage
• Proficiency in Microsoft Office and Google Workspace
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Proactive mindset with strong problem-solving ability.

Why Join Us?

• You’ll be part of a growing and ambitious group where your role directly impacts operational efficiency and business growth.
• This position offers the opportunity to build structure, improve systems, and work closely with leadership across multiple industries.
• Salary: N175,000 - N200,000per month.