Jobs at Solidarites International

Location Maiduguri

Administrative management of personnel:

• Welcome and participate in administrative briefing of new personnel.
• Assist the administrative Coordinator for the administrative management of recruitment and hiring
• Participate in the organization of training.
• Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees.
• Ensure the confidentiality of all HR datas.
• Participate in the monitoring of work contracts on the base.
• Collect payment details and integrate them into the Human resources management software (Homčre).
• Issue pay slips and supervise payment of salaries after approval the approval of Administrative Coordinator.
• Calculate taxes and duties and create pay records for the relevant departments
• Keep an organization chart up to date for the base and mission.
• Assist the administrative Coordinator in the organization and conduct of meetings with personnel representatives
• Participate in the application of policies relating to salaries and benefits and internal regulations for Solidarités International
• Monitor changes in the cost of living and update the food basket table on monthly basis.

Team management

• Train and support team members under his or her supervision or on the other bases of Solidarites International Nigeria mission when needed or requested.
• Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Treasury / accounting / management

• Supervise the physical maintenance and safety of cash boxes.
• Prepare monthly closing, revision and integrity of accounts for the coordination base.
• Issue vouchers, supervise archiving of records as per Solidarites International’s defined procedures.
• Participate in audits or any checks issued by partners or head office, at the base level.
• Participate in the consolidation of budget follow ups and cash forecasts at the base level.
• Monitor due dates for payments of contracts managed by the administrative coordinator.
• List liquidity needs in concert with the administrative coordinator.
• Carry out pay-outs and advances, within established guidelines.
• Keep the registry of cash pay-outs and the cashier’s register.
• Record budgetary transfers and keep accounting codes.
• Verify, before recording, that records conform to regulations and procedures of Solidarités International.
• Translate accounting documents in English if necessary
• Exchange currencies at request of superiors
• Verify cash balances daily and report any discrepancies to superior
• Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
• Guarantee security of the cash and confidentiality of information

Reporting / communication:

• Participate in supervision of regulations in effect
• Aid admin coordinator in relations with administrative authorities

Requirements

Educational

• Minimum Bachelor degree in Finance.
• Professional Certification will be an added value.

Experience:

• Minimum 2-3 years of proven experience in relevant field of Finance and HR.
• Work Experience in Humanitarian Sector in a cross-culture setting will be of an added value.
• Previous team management experience
• Previous experience of remote management of teams.

Skills:

• Good interpersonal and conflict management skills.
• Ability to work under pressure and manage personal stress.
• Strong verbal and written communication skills
• Strong knowledge of Computer applications, specifically MS XL.

The list above is not strictly definitive; an employee working within the framework of these tasks may carry out other tasks if asked to do so by his/her line manager.

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Location Maiduguri

Objectives :

Under the supervision of the Logistics Coordinator, the Assistant Logistics Coordinator will:

•  Assist the Logistics Coordinator in the support of the mission logistics activities.
• In particular, he/she supports the base logisticians and supply logisticians in their tasks.
• Manages the logistics tasks of Abuja base and procurement processed in Abuja,
• He helps the logistics coordinator on compilation of monthly logistics reports and its analysis
• When necessary, deploy to SI bases and sub bases in Borno to carry out assigned tasks.

JOB

Coordination base logistics :

•  Act as  Base logistics assistant  on office and guest house management specially on:
• Ensuring a follow-up of the contracts
• Ensuring the monitoring the maintenance of all the structures related to the functioning of the base (office, guest-house).
• Office supply
• Planning short and long term office equipment needs
• Ensuring regular maintenance of the SI fleet and good condition of rental vehicles
• Following up driver and security-guards planning
• Making sure all the follow-up documents are regularly updated (fuel, logbooks, consumption, durable equipment, stock report, IOF and contract follow-up, etc)

Domestics travel management:

• Focal point for booking flight tickets between Abuja and Maiduguri and other states.
• Cancellation of flight tickets when required
• Communicate with department coordinators for the approval of flight request

ITC:

• Ensures Implementation of backup and data-protection procedures
• When necessary provide technical assistance to teams
• Following the registration of telecommunication equipment

Field support:

• Participate on the setup of new or existing operational bases
• Identify and establish list of suppliers of program and office materials.
• Monthly update of price list.
• Support actively the logistician on responding to programs’ operational needs

Logistics HR:

• Build the capacity of Abuja logistics staffs, including drivers and Security guards,
• Take part in Identify training needs of national logisticians and conduct training sessions as needed,
• Ensure smooth collaboration within the team and with other departments

Reporting:

• Prepare quality and analytical input to  monthly logistics pack, feedback to the bases,
• Report to the Logistics Coordinator her/his achievements and constraints,
• Report to the Logistics Coordinator of any malfunctions occurring in Abuja or at the field offices,

 Requirements

Educational

• Minimum Bachelor Degree in relevant field.
• Professional Certification will be an added value.

Experience:

• Minimum 2-3 years of proven experience in relevant field of Logistic and Supply
• Work Experience in Humanitarian Sector in a cross-culture setting will be of an added value.
• Previous team management experience
• Previous experience of remote management of teams.

Skills:

• Good interpersonal and conflict management skills.
• Ability to work under pressure and manage personal stress.
• Strong verbal and written communication skills
• Strong knowledge of Computer applications, specifically MS XL.

The list above is not strictly definitive; an employee working within the framework of these tasks may carry out other tasks if asked to do so by his/her line manager.