Jobs at Premiere Urgence Internationale (PUI)

Job Summary

• The Accountability Assistant supports the implementation of PUI’s accountability strategy at base level, acting as the first point of contact for community feedback, complaints, and requests through a mobile helpdesk approach.
• The assistant is responsible for conducting awareness-raising sessions with beneficiaries on their rights, entitlements, expected service quality, and available FCRM channels.
• They ensure the visibility, clarity, and upkeep of all IEC materials related to both FCRM and program activities. Under the direct supervision of the MEAL Officer and the technical guidance of the Accountability Officer at coordination level, the Accountability Assistant ensures timely reporting of all feedback collected in the field using CommCare tools. When required, they support broader MEAL activities, including PDMs, PAS, and beneficiary satisfaction surveys, contributing to a strong feedback and learning culture in the mission.

Responsibilities and Task
Support to the Feedback and Complaints Response Mechanism (FCRM) at base level:

• Serve as the first point of contact in the field for receiving feedback, complaints, and requests from community members, ensuring respectful, confidential, and timely handling.
• Support the organization and facilitation of Community Committee Meetings (CCMs).
• Ensure that all inputs raised through CCMs are accurately recorded, and uploaded through CommCare or other designated tools.
• Ensure that all FCRM inputs are accurately recorded and transmitted via CommCare or other designated tools to the Accountability Officer at coordination level.
• Support the proper functioning of all FCRM channels on the field, ensuring their accessibility and relevance to all community members, including vulnerable groups.
• Conduct regular monitoring to ensure FCRM helpdesk stations are accessible, clearly labeled, well-maintained, and compliant with confidentiality protocols.
• Ensure that sensitive complaints are immediately flagged and transmitted according to SOPs and in coordination with the designated focal points.
• Identify main bottle necks for the reduction of response and feedback time for complaints.
• Suggest ways to improve the mechanism, its functioning, the appropriateness of the existing channels, etc.

Community awareness and information sharing:

• Conduct regular awareness sessions with beneficiaries and community members on the existence and purpose of the FCRM, including how and what to report, rights and entitlements, and the quality of services they should expect.
• Ensure visibility and availability of IEC materials related to FCRM and key program information across implementation sites. Replace or report damaged/missing materials.
• Support the MEAL Officer and program teams in identifying gaps in information sharing and contribute to the design and dissemination of improved communication tools and messages.

Field support to MEAL data collection:

• Provide support to the MEAL department in conducting Post-Action Surveys (PAS), Post-Distribution Monitoring (PDM), satisfaction surveys, and other MEAL-related data collection exercises as needed.

Reporting and documentation:

• Ensure timely and complete transmission of all FCRM entries to the coordination team, maintaining data confidentiality and accuracy.
• Contribute to monthly accountability reporting by providing summaries of field activities, challenges encountered, and observations for improvement.
• Keep monitoring tools and files archived at the PUI office, ensuring their availability to the MEAL department.
• Pass on any information or problems to their direct supervisor concerning their tasks, PUI programs, or safety aspects.

Capitalization/Institutional Knowledge Building:

• Participate actively in team workshops and lessons learned sessions.
• Assist in training of beneficiaries, community leaders, community facilitators/mobilizers and Field staff on M&E if needed.
• Assist in developing a responsive, functional, and appropriate FCRM which can improve current project implementation and guide future programming.

Communication & Follow up:

• Respond to beneficiaries’ queries with good knowledge of relevant information when approached.
• Ensure that the community engagement is done in an appropriate and respectful manner, managing expectations and providing a transparent beneficiary-oriented service.

Priorities of Department

• participate in The implementation of Accountability activities of the MEAL Plan in collaboration with the Beneficiaries and project teams
• Providing accurate Accountability qualitative and quantitative data collected in the field according to external and internal deadlines
• Support the MEAL department to achieve its goals through the occasional undertaking of additional activities that contribute to the overall ability of the organization to achieve its stated outputs.

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General Objective / Summary

• The Accountability Assistant supports the implementation of PUI’s accountability strategy at base level, acting as the first point of contact for community feedback, complaints, and requests through a mobile helpdesk approach.
• The assistant is responsible for conducting awareness-raising sessions with beneficiaries on their rights, entitlements, expected service quality, and available FCRM channels.
• They ensure the visibility, clarity, and upkeep of all IEC materials related to both FCRM and program activities.
• Under the direct supervision of the MEAL Officer and the technical guidance of the Accountability Officer at coordination level, the Accountability Assistant ensures timely reporting of all feedback collected in the field using CommCare tools.
• When required, they support broader MEAL activities, including PDMs, PAS, and beneficiary satisfaction surveys, contributing to a strong feedback and learning culture in the mission.

Responsibilities and Tasks
Support to the Feedback and Complaints Response Mechanism (FCRM) at Base Level:

• Serve as the first point of contact in the field for receiving feedback, complaints, and requests from community members, ensuring respectful, confidential, and timely handling.
• Support the organization and facilitation of Community Committee Meetings (CCMs).
• Ensure that all inputs raised through CCMs are accurately recorded, and uploaded through CommCare or other designated tools.
• Ensure that all FCRM inputs are accurately recorded and transmitted via CommCare or other designated tools to the Accountability Officer at coordination level.
• Support the proper functioning of all FCRM channels on the field, ensuring their accessibility and relevance to all community members, including vulnerable groups.
• Conduct regular monitoring to ensure FCRM helpdesk stations are accessible, clearly labeled, well-maintained, and compliant with confidentiality protocols.
• Ensure that sensitive complaints are immediately flagged and transmitted according to SOPs and in coordination with the designated focal points.
• Identify main bottle necks for the reduction of response and feedback time for complaints.
• Suggest ways to improve the mechanism, its functioning, the appropriateness of the existing channels, etc.

Community Awareness and Information Sharing:

• Conduct regular awareness sessions with beneficiaries and community members on the existence and purpose of the FCRM, including how and what to report, rights and entitlements, and the quality of services they should expect.
• Ensure visibility and availability of IEC materials related to FCRM and key program information across implementation sites. Replace or report damaged/missing materials.
• Support the MEAL Officer and program teams in identifying gaps in information sharing and contribute to the design and dissemination of improved communication tools and messages.

Field Support to MEAL Data Collection:

• Provide support to the MEAL department in conducting Post-Action Surveys (PAS), Post-Distribution Monitoring (PDM), satisfaction surveys, and other MEAL-related data collection exercises as needed.

Reporting and Documentation:

• Ensure timely and complete transmission of all FCRM entries to the coordination team, maintaining data confidentiality and accuracy.
• Contribute to monthly accountability reporting by providing summaries of field activities, challenges encountered, and observations for improvement.
• Keep monitoring tools and files archived at the PUI office, ensuring their availability to the MEAL department.
• Pass on any information or problems to their direct supervisor concerning their tasks, PUI programs, or safety aspects.

Capitalization / Institutional Knowledge Building:

• Participate actively in team workshops and lessons learned sessions.
• Assist in training of beneficiaries, community leaders, community facilitators/mobilizers and Field staff on M&E if needed.
• Assist in developing a responsive, functional, and appropriate FCRM which can improve current project implementation and guide future programming.

Communication & Follow up:

• Respond to beneficiaries’ queries with good knowledge of relevant information when approached.
• Ensure that the community engagement is done in an appropriate and respectful manner, managing expectations and providing a transparent beneficiary-oriented service.

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Priorities of the Department:

• Participate in The implementation of Accountability activities of the MEAL Plan in collaboration with the Beneficiaries and project teams.
• Providing accurate Accountability qualitative and quantitative data collected in the field according to external and internal deadlines.
• Support the MEAL department to achieve its goals through the occasional undertaking of additional activities that contribute to the overall ability of the organization to achieve its stated outputs.

Requirements

• Candidates should possess relevant qualifications in a related field with experience.

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Job Summary

• The Finance assistant will have to assist the Admin Manager in all the activities related to finance and cash management.

Responsibilities
Treasury & Cash Follow-up:

• Manage the cashbox and ensure the safe keeping of cashbox
• Process receipts and invoices for cash payments
• Do daily physical inventory of the cashbox with the Finance Officer
• Ensure the daily worker payments
• Prepare and follow up the pay-outs and cash advances, within established guidelines
• Guarantee security of the cashbox and confidentiality of information

Finance & Accounting Management:

• Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
• Record cash expenses in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.)
• Issue voucher numbers, and properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations
• Assist in the preparation for the external audit visits (donor and coordination visits)

Archiving Finance record:

• Manage the electronic archival of Finance files as per the filing process at the base level and share the scan data with Abuja
• Manage the physical archival of Finance files as per the archiving process at the base level
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs. The employee could be requested to perform other tasks as his/her line manager may judge necessary

Priorities of the Department:

• Be responsible of all cash payments and relevant protocols related to the base
• Ensure the accountancy hard copies quality
• Scanning of all finance documents
• Ensure that the cash security procedures are implemented and respected.

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General Objective

• The Finance Assistant will have to assist Finance Officer / Manager in all the activities related to finance and cash management.

Responsibilities and Task
Treasury & Cash Follow-up:

• Manage the cashbox and ensure the safe keeping of cashbox
• Process receipts and invoices for cash payments
• Do daily physical inventory of the cashbox with the Finance Officer
• Ensure the daily worker payments
• Prepare and follow up the pay-outs and cash advances, within established guidelines
• Guarantee security of the cashbox and confidentiality of information

Finance & Accounting Management :

• Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
• Record cash expenses in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.)
• Issue voucher numbers, and properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations
• Assist in the preparation for the external audit visits (donor and coordination visits)

Archiving Finance record:

• Manage the electronic archival of Finance files as per the filing process at the base level and share the scan data with Abuja
• Manage the physical archival of Finance files as per the archiving process at the base level

Qualifications

• Interested candidates should possess a Bachelor's Degree with 3-5 years experience.

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General Objective

• The Base Administrative Officer is responsible to manage the Administrative Department at Bama Base under the direct supervision of the Head of Base and with the technical support of both the Finance Coordinator and the HR Coordinator.
• He/she is responsible for the proper functioning of the administrative services of the base, in compliance with the procedures of PUI and donors.

Responsibilities and Tasks
Treasury & Cash Follow-up:

• Control the management of the petty cash
• Ensure that the daily physical inventory of the petty cash is accurate, and report any discrepancies to his/her line manager
• Ensure availability of cash at coordination level and forecast any cash issue
• Prepare the weekly cash forecast and request at coordination level
• Prepare and validate any checks done at coordination level
• Monitor due dates for payments of contracts
• Follow-up with regular payments
• Guarantee security of the cash and confidentiality of information.

Finance & Accounting Management:

• Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
• Record all expenses made through bank in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code, etc.)
• Monitor the voucher process, and the quality of archiving of the invoices, as per the donor’s rules and regulations
• Guarantee the quality of the archiving process at coordination level
• Consolidate and check the accuracy of data of coordination accountancy
• Prepare the monthly accounting closure for the coordination
• Participate in the consolidation of budget follow-ups
• Prepare the weekly financial forecast of the coordination, compile it, and send it to the Finance Coordinator for validation
• Collect all invoices exempted from the VAT
• Issue a monthly With Holding Tax report
• Prepare the bank reconciliation at the end of each month
• Prepare the annual closing documents for the coordination
• Prepare the external audit visits (donor and coordination visits).

Human Resources and Administrative Follow-up:

• Ensure the compliance with HR policies and procedures
• Ensure that HR databases and follow-up tools are updated on a regular base, including but not limited to Payroll, Leaves Follow-up and Organizational Chart
• Follow up of administrative documents and track personnel files deadlines (probation period, appraisals, contracts, amendments, ID cards etc...)
• Ensure that all staff are enrolled in the social and medical covers provided by PUI
• Follow up of attendance, days off and leaves
• Ensure fulfilment of salaries’ process (salary advances, pay slips signatures…)
• Ensure the preparation of contracts (new recruitments, contract extensions or renewals) and the awareness of the employees of contract terms and conditions, internal HR policy and PUI other policies
• For each end of contract, ensure that the exit process is followed as per written in the ISR
• Supervise the filing and archiving process and ensure the security of physical and digital documents
• Support in meeting: preparation, minutes records...etc.
• Monitor the preparation of HR files for any internal/external audit.
• With the HR Coordinator, support departments in the implementation of HR tools and procedures on a daily base.

Team Management:

• Plan and supervise tasks of the teams on a weekly base
• Enable the team members to achieve their duties, by giving them appropriate briefings on their tasks and job description and by reporting any training or logistics needs to the HR manager
• Ensure an effective dissemination of information between HR manager and the teams
• Solve team conflicts and ensure team building.
• Update the leave plan for the teams
• With the HR Coordinator support, conduct appraisals and define and follow-up objectives for team’s member in order to improve their performance
• With the support of the HR Coordinator, train the HR team on HR component
• Support the Admin manager in the staff’s recruitment
• Ensure that the team complies with PUI policies and procedures, including security rules.

Recruitment:

• Ensure that all recruitment done at base level are in compliance with PUI procedures
• When requested, support the managers in the recruitment process (applications shortlisting, interviews etc.)
• Ensure the proper filing of all recruitment files
• With the support of the Admin Manager, ensure all new employee’s induction.

Internal and external coordination:

• With the support of the Field Co, enable an effective collaboration with the various departments as well as with the Coordination and others bases
• When requested, participate to external HR working group.

Capacity Building:

• When required, provide support to the finance team of the different bases
• When requested, support the finance coordinator in finance staff recruitment
• Support in identifying external training sources
• In collaboration with the HR Coordinator, gather the training needs of the various departments
• When requested, conduct internal trainings related to HR rules and policies.

Specific Objectives and Associated Actions
Ensure Human Resources Management of the Base:

• S/he works in collaboration with the Field Coordinator and HR coordinator to set up Human Resources (HR) procedures and management tools in compliance with the labour regulations of the country of intervention, the internal staff regulations (ISR) as well as the HR guidelines, and monitors risks associated with HR issues in the base.
• S/he works, under the responsibility of the Field Coordinator, and in link with other departments’ heads on reviews / optimization of the HR structure of the base.
• S/he implements HR rules, procedures and tools in the base regarding: new HR regulations, national staff contracts, procedures of recruitment, payroll operations, implementation of appropriate working conditions, HR records electronic and physical records.
• S/he ensures the administrative management of national staff, in particular, payroll operations, monitoring absences, the construction, updating and archiving of personnel files.
• S/he assumes or delegates responsibility for the integration of any new employees at the base, and ensures, in particular, that logistical, administrative, HR and financial procedures, as well as procedures for the use of communication and transportation are explained and understood.
• S/he suggests possible updates to the ISR in terms of rules, procedures and tools relating to recruitment, remuneration, administrative management, disciplinary aspects and management of individual career development within the organisation.
• S/he controls and monitors the implementation of the tools and procedures and provides the necessary support to perform the service.
• S/he contributes to the organisation of recruitment (provisional planning, advertisement, applications, and interviews) for all departments.
• S/he participates in the hiring process, as well as in any decisions related to the termination of employment contracts of national employees at base level.
• S/he ensures compliance with PUI’s internal rules of procedure at base level.
• S/he ensures that all national employees are subject to a written evaluation as per PUI Nigeria internal guidelines.
• S/he completes training programmes for the national staff (administrative aspects, logistical regarding procedures) on and as needs basis.
• S/he handles the management of interpersonal conflicts that arise on his/her base, and refers the matter to the field coordinator, in the event that s/he is not able to resolve dispute.
• S/he ensures a follow up of employees’ careers for the national staff, in collaboration with the project managers, Logistician and Field Coordinator.
• S/he is the guardian of the image of PUI in his/her area of operation, and in that capacity ensures that the entire staff under his/her authority displays behaviour consistent with the values upheld by the organization, and with full respect for the local culture.

Ensure Financial, Budgetary, Accounting and Administrative Management of the Base:

• S/he works in collaboration with the Finance Coordinator to set up aspects related to finance, including budgetary, accounting and treasury elements at the base.
• S/he ensures the setting up and proper use of tools and procedures for financial, accounting and budget management in the base: accounting procedures, accounting records, SAGA, budgets follow up, allocation tables, budget projections, cash forecasts, cash management and cash security.
• S/he is responsible for cost optimisation; and uses budget tracking to achieve this; s/he ensures adequate financial resources for the running of the base.
• Regarding budgetary monitoring, s/he participates in team-based analysis (along with technical, administrative and logistics management) and is responsible for detecting anomalies and proposing adjustments to the field coordinator and to the Finance Coordinator.
• S/he ensures that accounting entries are completed in compliance with internal rules, and communicated to the Finance Coordinator according to the agreed calendar, after endorsement by the Field Coordinator.
• Together with the Finance Coordinator and the Field Coordinator, S/he tracks the cash flow for his/her base, and oversees disbursements.
• Together with the Finance Coordinator and the Field Coordinator, S/he ensures that a system of internal oversight is in place at the base. S/he ensures compliance with procedures for undertaking expenditure commitments, and participates in the process of endorsing purchase orders.
• S/he is the guardian of the bookkeeping, and in that capacity makes sure that cash balances and bank accounts (if applicable) are absolutely and permanently backed up by appropriate accounting documents.
• S/he organises and provides training to the administrative national staff in the base on these tools and procedures
• S/he makes sure that these tools and procedures are understood and applied by the national staff.
• S/he controls and monitors the implementation of the tools and procedures and provides the necessary support to perform the service.
• S/he provides a technical support to the base regarding financial tools and develops tools to implement the administrative services in the base.
• S/he organises the preparation of audits at base level, under supervision of the Finance Coordinator.
• S/he contributes to the preparation of grant proposals and drafts the budgets for the base.
• Under the direct supervision of the Field Coordinator and the support from the Finance Coordinator and/or the HR Coordinator s/he follows the implementation of Nigerian administrative regulations at base level and interacts with field level administrations on that regard.

Ensure Reporting and Dissemination of Information:

• S/he ensures efficient flow of information to the Field Coordinator, Finance Coordinator and HR Coordinator, and, if necessary, to the programme team, to the logistics team, and to the Head of Mission.
• S/he drafts or participates in the drafting of reports on internal operations in all matters concerning his/her field of action in financial, budgetary, accounting and HR management of the mission.
• S/he supports the manager(s) in the base in the performance of their administrative activities, in a functional, not hierarchical, relationship.
• S/he sends the internal and external reports to the immediate supervisor, while meeting internal deadlines for endorsement (monthly logistical reports / accountancy/ returns on budgetary monitoring / cash flow estimates).
• S/he attends internal coordination meetings, and participates actively in them.
• If necessary and by delegation from the Field Coordinator, the Finance Coordinator or the HR Coordinator, S/he represents the association with partners, local authorities and various actors involved in the financial, administrative, legal and human resource aspects of the mission.

Ensure the Management of the Administrative Department:

• S/he ensures the direct supervision and 50% management of the Logistics & Admin Assistant.
• S/he ensures the setting of objectives to be achieved by the administrative department and tracks their realization, and leads the staff appraisal.
• S/he contributes to the decision making process regarding any termination of employment contracts.
• S/he ensures or delegates responsibility for the integration of new staff within the administrative department, ensuring the relevant tools and procedures, and PUI policies are well understood.
• S/he prepares the job profiles of local staff under his/her immediate supervision.
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Priorities of the Department

• Implementing the main PUI tools and processes in both HR and Finance (FFU, payroll, etc.)
• Capacity building of the administrative team and of all the staff in general in terms of Finance/HR processes and procedures (including finalization of pending recruitments within his/her team).
• Support and guide the managers in sizing and recruiting the teams for the Logistics and Program departments.

Requirements

• Candidates should possess a B.Sc Degree with 3 - 10 years work experience.

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General Objective

• Under the supervision of the Logistics Manager, the Logistics Officer supports the maintenance, security, and follow-up of PUI equipment, goods, and premises.
• He/She also assists with activities related to fleet management, assets, movement, IT, communication, and reporting, in accordance with PUI standards and procedures, to ensure optimal functioning of logistics operations.
• The Logistics Officer works under the direct supervision of the Logistics Manager.

Responsibilities and Task
Equipment:

• Dispatch the equipment on the base according to the needs, and update the equipment list accordingly
• Ensure that the assets are properly maintained and maintenance intervals and procedures are respected
• Monitor and facilitate repair orders
• Inform his/her direct supervisor in the event of an inability to carry out the work requested which requires the intervention of a daily worker or specialized technician
• Ensure the equipment and machines used by teams are cleaned and kept in good condition.
• Records all PUI equipment in the Equipment follow-up sheet
• Ensures that all allocated equipment is duly recorded in the staff asset form
• Follow-up the maintenance of all equipment according to the planning and PUI procedures
• Ensure the correct use of all equipment and provide training to PUI staffs or contractors if necessary
• Communicate equipment needs and damages to the Deputy logistics Manager

Store Management:

• Ensure all requests of stock are sent and delivered to the requesters in a timely manner
• Communicate all delays or variances in inbound/outbound freight to the different department
• Monitor the quality of products at the time of reception, in coordination with the Supply-chain Team.
• Regularly monitor the quality of products during storage. Pay special attention to expiration dates
• Plan warehouse layout and space requirements (to prevent loss or damage and achieve warehouse optimization) and organize the implementation.

IT / Communication:

• Follow-up and update communication credit for the whole mission
• Communicates maintenance needs of all IT equipment (computers, printers, etc.) and proposes solutions to the Logistics Manager
• Assist workers or specialized technicians if needed
• Follow up the quality-of-service provision for internet and equipment maintenance

Documentation and Reporting

• Give daily report to the Logistics Manager about the progress of the logistics activities
• Archive and centralize logistics files related to his domain

Team Management:

• Organize the guards schedules in the premises
• Plan and follow up the activities of the staff under his/her line management
• Identify the needs for trainings and prepare relevant training material for the logistics department
• Run the performance appraisal of the staff under his/her supervision

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General Objective

• Under the supervision of the Logistics Officer, the Logistics Assistant performs or oversees repair/maintenance/building work within agreed deadlines.
• S/he will be responsible for the smooth running and prevention of the break down/deterioration of PUI equipment/installations/facilities, and for collecting, recording and archiving all related documents concerning procurement.

Responsibilities and Tasks
Equipment:

• Codify all PUI equipment according to PUI procedures
• Assist the Logistics Officer in recording all equipment in the Equipment follow-up sheet
• On a regular basis check that all equipment are working properly (water dispenser, printer, scanner…)
• Inform line manager in case of equipment dysfunction
• Ensure that all the machine’s paper (printer, scanner) and water dispenser is full
• Assist the Logistics Officer in the equipment dispatch
• Assist the loading and unloading of goods/materials
• Control the generators’ fluids and inform his/her line manager in case of any problem
• Ensure the fueling of all generators or assist the guards
• Collect all internal request of stationary items from every department
• Supply stationery items requested to every department
• Inform his direct supervisor in the event of stationery stock replenishment.

Storage:

• Ensure the formal communication linked to the store within the base - stationeries and consumables
• Ensure that storage space is available at the base store
• Communicate all delays or variances in inbound/outbound freight to the line manager
• Express his / her needs for daily workers to the Logistic Officer
• Assist with monthly rolling stock takes and the annual stock take, reconciling inventory records with physical counts and sharing the monthly report to the Logistic Officer.

Premises:

• Regularly inspect PUI’s premises to assess what work is necessary
• Inform his/her direct supervisor of any problems or breakdowns noticed in PUI’s premises
• Carry out maintenance and small repairs on PUI’s premises and infrastructures (base, stock, warehouse, health centre, etc.)
• Assist the Logistics Manager for making sure all premises have security equipment (fire extinguishers, sand buckets…)
• Ensure all doors have spare keys and store in the logistics keys cupboard
• Ensure all wall have barbed wire and maintained in good state
• Carry out interventions as indicated by his direct supervisor
• Inform his/her direct supervisor in the event of an incapacity to carry out the work requested which requires the intervention of a worker or specialized technician
• Assist workers or specialized technicians if needed.

Qualifications

• Interested candidates should possess a Bachelor's Degree with 3 - 10 years experience.

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General Objective

• Under the supervision of the Logistics Officer, the Logistics Assistant performs or oversees repair/maintenance/building work within agreed deadlines.
• S/he will be responsible for the smooth running and prevention of the break down/deterioration of PUI equipment/installations/facilities, and for collecting, recording and archiving all related documents concerning procurement.

Responsibilities and Tasks
Equipment:

• Codify all PUI equipment according to PUI procedures
• Assist the Logistics Officer in recording all equipment in the Equipment follow-up sheet
• On a regular basis check that all equipment are working properly (water dispenser, printer, scanner…)
• Inform line manager in case of equipment dysfunction
• Ensure that all the machine’s paper (printer, scanner) and water dispenser is full
• Assist the Logistics Officer in the equipment dispatch
• Assist the loading and unloading of goods/materials
• Control the generators’ fluids and inform his/her line manager in case of any problem
• Ensure the fueling of all generators or assist the guards
• Collect all internal request of stationary items from every department
• Supply stationery items requested to every department
• Inform his direct supervisor in the event of stationery stock replenishment.

Storage:

• Ensure the formal communication linked to the store within the base - stationeries and consumables
• Ensure that storage space is available at the base store
• Communicate all delays or variances in inbound/outbound freight to the line manager
• Express his / her needs for daily workers to the Logistic Officer
• Assist with monthly rolling stock takes and the annual stock take, reconciling inventory records with physical counts and sharing the monthly report to the Logistic Officer.

Premises:

• Regularly inspect PUI’s premises to assess what work is necessary
• Inform his/her direct supervisor of any problems or breakdowns noticed in PUI’s premises
• Carry out maintenance and small repairs on PUI’s premises and infrastructures (base, stock, warehouse, health centre, etc.)
• Assist the Logistics Manager for making sure all premises have security equipment (fire extinguishers, sand buckets…)
• Ensure all doors have spare keys and store in the logistics keys cupboard
• Ensure all wall have barbed wire and maintained in good state
• Carry out interventions as indicated by his direct supervisor
• Inform his/her direct supervisor in the event of an incapacity to carry out the work requested which requires the intervention of a worker or specialized technician
• Assist workers or specialized technicians if needed.

Qualifications

• Interested candidates should possess a Bachelor's Degree with 3 - 10 years experience.