Jobs at Pan-Atlantic University

Job Summary

• The Grants Officer will contribute to achieving high-quality programming by ensuring effective grants management, including compliance requirements, reporting, timely and quality proposal development, and internal and external communication.
• The officer ensures the research team(s) are fully informed of relevant funder/donor compliance regulations and procedures, manages donor and other external reporting, and coordinates grant revisions.
• The officer also supports donor communication by ensuring effective channels of internal and external communications relating to grants are established and respected.
• The Grants Officer also supports the development of proposals and opportunity identification, as required.

Responsibilities

Proposal Development:

• Support the development of high quality proposals using relevant tools and guidance (Go/
• No-go checklist, proposal development calendar, procurement plan, internal budgeting tool,
• etc.);
• Work closely with Budget Holders, programme teams, and finance as well as other
• stakeholders to compile accurate proposal budget and assess whether all necessary costs
• have been included.

Due Diligence Assessments and Agreements:

• Lead due diligence assessment when and as required by an existing or new donor;
• Lead on organisational assessments of Partners as funder Grants Management procedures;
• In coordination with the Director of Research & Impact and other relevant units, draft
• Partner Agreements/MoUs with relevant Annexes and take through signing processes;
• Contribute to partner capacity building as required and identified in partner assessment.

Grant Agreement:

• Review funder/donor contracts, flag any points that might challenge the University’s
• procedures, and support contract negotiations;
• Work with finance team to support/advise them in development of internal budgeting tool
• and communication with field offices on allocated budget;
• Summarise in writing, key reporting and compliance requirements (compliance checklist),
• including potential issues for Grant Opening Meetings;
• Coordinate with respective budget holders and finance in order to ensure budgets are
• correctly allocated and aligned;
• Work with the relevant Project Manager or Co-Principal Investigators to ensure Grant
• Opening Meetings are arranged and take place within 30 days of the grant being activated.

Donor Reporting and Monitoring:

• Coordinate the finalisation of funder/donor reports ensuring consistency between narrative
• and financial reports and that they meet quality standards;
• Highlight critical financial issues such as under/over spends to finance and Budget Holders,
• and follow up in writing when discussed verbally;
• Provide technical support to relevant Project Managers/(Co-)Principal Investigators and
• Budget Holders on monitoring issues and budget revising (if required);
• Collaborate with the finance team to ensure donor budget lines as per the contract are in line with the financial system (i.e. amounts have not changed as a result of new income instalments at different rates being received);
• Monitor grant payment schedules and income requests for respective portfolio, working closely with finance to ensure this is done in a timely manner;
• In collaboration with the Communications team, contribute to the development of country factsheets and other relevant information pieces for funder/donor visits/meetings

Donor Compliance:

• Be familiar with all PAU organizational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of KPIs and deadlines;
• Support and advise programme colleagues with queries related to donor compliance on grants within portfolio;
• Work with other departments (i.e. programmes, finance, M&E, Compliance Coordinator)
• to ensure all documentation required is ready and available for audits (e.g. vouchers,
• distribution lists)
• Coordinate Close Out of grants in respective portfolio;
• Assist in training and capacity building related to PAU Grants Management/donor
• compliance as required.

General Administration:

• Ensure all documentation required to be kept by donors is available within the Grants
• department by maintaining high standard information management/filing systems;
• Visit field offices to support with capacity building of staff and partners and monitoring
• purposes;
• Ensure correct and up-to-date maintenance of Grants Funding Tracker.

Requirements

• Bachelor’s degree in Development Studies, Social Sciences, Business Administration, Finance, Project Management, or a related field.
• Minimum of 4 years’ experience in grants management, donor-funded projects, or research administration.
• Experience in proposal development, donor reporting, grant compliance, and budget management.
• Knowledge of donor regulations, grant agreements, and partnership management.
• Experience working with multiple donors and cross-functional teams.
• Proficiency in Microsoft Office Suite, particularly Word and Excel.

Other Requirements:

• Strong knowledge of grants management and donor compliance.
• Excellent proposal, report writing, and communication skills.
• Strong analytical, organisational, and project coordination skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong interpersonal, stakeholder management, and teamwork skills
• High level of integrity, attention to detail, and accountability.
• Ability to work independently and under pressure.
• Demonstrates the University’s core values of Community, Respect, Integrity, Spirit of Service, and Professionalism.

Salary Grade:

• Administrative grade.

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Job Summary

• The Diversity and Inclusion Lead will support the development and implementation of inclusive, accessible, and student-centred practices across the University.
• The role will focus on strengthening accessibility, coordinating academic accommodations and related workflows, supporting the implementation of approved diversity and inclusion policies, building staff and faculty capacity, and ensuring that students from diverse backgrounds are able to participate fully and with dignity in university life.
• The role requires strong coordination, follow-through, communication and stakeholder
• engagement skills. Fluency in French is required, to support engagement with Francophone students, applicants, partners and stakeholders.

Responsibilities

• Coordinate accessibility and inclusion initiatives across student-facing services, learning spaces and activities.
• Coordinate academic accommodation processes for students requiring support, including documentation, communication with relevant units, implementation tracking and follow-up from request to completion.
• Work with faculty, academic departments, Student Affairs, counselling, health services and other relevant units to ensure approved academic accommodations are implemented appropriately and discreetly.
• Support the implementation of approved diversity, inclusion and accessibility policies, ensuring that they are understood and applied consistently across relevant student-facing and academic units.
• Coordinate continuous staff and faculty training to ensure that policy commitments translate into practical, respectful and inclusive day-to-day practice.
• Support faculty and staff to adopt inclusive practices in classroom interaction, learning materials, assessment, student engagement and referral pathways.
• Develop and operationalise a Diversity and Inclusion coordination structure, including roles, feedback channels, escalation pathways and periodic review processes.
• Strengthen student feedback, reasonable accommodation and referral pathways for inclusion, accessibility, disability-related, discrimination or participation concerns.
• Track, document and report on Diversity and Inclusion activities, accessibility improvements, accommodation requests, training outcomes, policy implementation and institutional follow-up actions.
• Support inclusive engagement with diverse student groups, including students with disabilities, first-generation students, low-income students, displaced students, international students and Francophone students.

Requirements

• Bachelor’s degree in Social Sciences, Education, Psychology, Development Studies, Disability Studies, Law, Human Resources, International Development, or a related field.
• Relevant experience in diversity and inclusion, disability inclusion, student support, accessibility, safeguarding, higher education, or development programmes.
• Experience coordinating student support services, case management, policy implementation, and training or awareness programmes.
• Experience in a university, scholarship programme, non-profit, or student-facing environment is an advantage.
• Fluency in English and French.

Other Requirements:

• Sound knowledge of diversity, equity and inclusion principles, accessibility, and reasonable
• accommodations.
• Strong communication, interpersonal, and stakeholder engagement skills.
• Excellent organisational, coordination, and problem-solving abilities.
• Ability to manage sensitive information with confidentiality and professionalism.
• Strong facilitation and training skills.
• Proficiency in Microsoft Office Suite.
• Ability to work collaboratively, demonstrate empathy, and promote an inclusive learning environment.

Salary Grade:

• Administrative grade.

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Job Summary

• The Careers Officer provides essential support in the planning and delivery of career development services for students.
• The role involves administrative tasks, guiding students on basic career matters, maintaining records, and supporting employer engagement efforts.
• The Careers Officer is expected to demonstrate professionalism, a service-oriented mindset, and a strong commitment to the University’s core values.

Responsibilities

• Serve as a first point of contact for students and visitors to the Careers Office
• Maintain accurate records of student interactions with the office and attendance of events.
• Attend to internship emails and calls, carry out proper actions, and escalate when required.
• Provide administrative and programmatic support for workshops, employer sessions, career fairs, and other student-facing events.
• Organise class engagement and career development programmes for the assigned class group.
• Support internship coordination efforts by helping track internship opportunities and student placements.
• Prepare letters of introduction for students according to the stipulated policy.
• Provide general and administrative support.

Requirements

• Bachelor’s degree in any discipline; Social Sciences or Education is preferred.
• Minimum of 1–2 years’ experience in student services, human resources, administration, or a related field (including internships or NYSC).
• Demonstrated interest in student development, higher education, and career guidance.

Other Requirements:

• Strong communication, listening, and interpersonal skills.
• Ability to work collaboratively in a team environment.
• Commitment to continuous learning and professional development.
• Good organisational and administrative skills.
• Proficiency in Microsoft Office Suite.
• Ability to build relationships with students, employers, and other stakeholders.
• High level of professionalism, initiative, and customer service orientation.

Salary Grade:

• Administrative grade.

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Job Summary

• The Head of the Careers Office provides strategic leadership and overall direction for all career development initiatives within the University. 
• The role oversees staff, programs, and partnerships to ensure students are well-prepared for internships, employment, and lifelong career success. 
• Working closely with employers, alumni, faculty, and senior management, the Head of Department aligns career services with institutional goals and industry needs, while fostering a culture of integrity, excellence, service, and respect in line with the University’s core values.

Responsibilities

• Develop and implement the Careers Office strategy.
• Lead career counselling and employability initiatives.
• Ensure 100% placement of eligible students in compulsory internships.
• Build and manage employer and industry partnerships.
• Expand internship and job opportunities for students and graduates.
• Plan and oversee career fairs, workshops, and mentoring programs.
• Integrate employability skills into student development.
• Lead, mentor, and appraise the Careers Office team.
• Manage departmental budgets, reports, and resources.
• Collaborate with faculties, alumni office, and student affairs.
• Engage alumni in mentoring and career support initiatives.
• Represent the University at external career and employability events.
• Monitor and evaluate departmental performance and outcomes.
• Drive innovation and continuous improvement in career services.

Requirements

• Master’s degree in Business Administration, Education, Counselling, Human Resources, Psychology, Student Affairs, Management, or a related field. A PhD is an added advantage.
• Minimum of 10–15 years’ progressive experience in career services, talent development, higher education administration, or human resources.
• At least 5–7 years’ experience in a leadership or management role.
• Proven experience in developing and implementing career development initiatives and employer engagement strategies.

Other Requirements:

• Strong leadership, strategic planning, and people management skills.
• Excellent stakeholder engagement and relationship management abilities.
• Strong communication, presentation, and negotiation skills.
• Ability to develop partnerships with employers, alumni, and industry stakeholders.
• Strong organisational, analytical, and problem-solving skills.
• Proficiency in Microsoft Office Suite and career management systems.
• High level of professionalism, integrity, and commitment to student success.

Salary Grade:

• Administrative grade.