Jobs at Mercy Corps Nigeria

Program Summary

• Mercy Corps works in fragile and conflict-affected environments. While we recognize that these are difficult places to operate, we believe that transitional environments – countries affected by civil wars, economic and political crisis, or natural disasters – offer tremendous opportunities for positive change.
• Since the late 1990s, Mercy Corps has managed over 100 peacebuilding projects in over 30 countries and regions, making Mercy Corps a true leader in the field. We currently implement 34 peacebuilding programs globally. In Nigeria, Mercy Corps is currently implementing several conflict management programs, focused on reducing violent conflict between farmer and pastoralist communities, preventing election-related violence, and increasing peace between religious groups.
• Mercy Corps has added the Engaging Communities for Peace in Nigeria (ECPN) project to its portfolio of conflict management in the Middle Belt of Nigeria.
• The project is funded by the US Agency for International Development (USAID). Currently implementing its second phase, the two-year expansion of ECPN project aims to reduce violence in Nigeria's Middle Belt states by peacefully preventing and resolving farmer-pastoralist conflicts.
• The program will work in fourteen (14) communities in the local government areas from Benue and Nasarawa states for the following outcomes: 1) Communities increase their capacity to resolve disputes in an inclusive, sustainable manner; 2) Communities build trust across lines of division through creation of shared social and economic opportunities; and 3) Communities engage state and local government authorities and neighboring communities prevent conflict.

Position Summary

• The Monitoring and Evaluation (ME) Officer will coordinate and collaborate closely with the ECPN team including the Monitoring and Evaluation Advisor on all aspects of monitoring, evaluation, learning, research, and information management.
• S/he will plan and implement activities that ensure adherence to Mercy Corps’ and USAID standards, including the use of standardized indicators and documentation methodologies.
• Throughout the life of the program, s/he will be responsible for a) cross-cutting programmatic information management within the framework of the program; b) monitoring and evaluation; c) ensuring that information is shared and used for continuous improvement of ongoing programs, and d) is incorporated into reports. S/he will have responsibility for documenting programme impacts.

Essential Job Responsibilities
Strategy & Vision:

• Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcome.
• Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute to countrywide strategy development.
• Develop and organize activities to secure resources for programs and convince stakeholders to provide support.

Monitoring, Evaluation and learning:

• Support the ECPN Team and M&E Advisor in ensuring that the overall goal and objectives of the programme are achieved.
• Support technically in the implementation of the M&E plan for the project
• Develop and submit a quarterly capacity enhancement and assessment plan for project beneficiaries in the target communities. Ensure its implementation following approval. Document the process and submit evidence based monthly progress reports on each participant.
• Support the Team and the M&E Advisor in organizing and conducting capacity building sessions for programme team and / partner staff.
• Provide hands-on M&E technical support to the SPOs and partner staff at community level.
• Develop and submit to the Senior Project Manager and M&E Advisor your weekly and monthly activity plans in time for review and prior to implementation. Ensure all sectors are covered.
• Submit weekly, monthly, bi-annual and annual progress reports on the activity level indicators of the programme
• Work with the SPOs, partner staff and target communities to; develop community based monitoring plans and data capturing tools. Update and review every month over the project period.
• Support the M&E Advisor in the implementation of Community Based Monitoring and Reporting System (CBMRS) document the process.
• In consultation with the M&E Advisor and in joint collaboration with the sub grantee partners, assist in organizing, coordinate the mobilization of data enumerators, and provide requisite training, the data collection, processing, and management of data at field level.
• Provide administrative to workshops/activities organized by the project
• Participate at delegated field activities, meetings or events relevant to the project and provide detailed report within a day of the activity.
• Support other Mercy Corps interventions within the project area.
• Perform any other duties that are relevant to the attainment of the overall programme goal and objectives.

Management Informaton System:

• Ensure programme MIS is up to date, operational and accessible
• Coordinate monthly data upload and engage with state teams to ensure data availability and completeness
• Manage programme SMS aggregator and activity tracking system and provide regular feedback on performance
• Ensure data quality through regular data quality assessment visits to states and project communities
• Provide regular feedback to states on data quality and performance against project milestone

Research and Documenetation:

• Coordinate and manage the administration of programme pre and posttest and matching interest to work assessment
• Coordinate data entry and archival of pre and posttest questionnaire and matching interest to work assessment
• Develop and disseminate monthly learning data and update of Performance data table
• Ensure proper storage of project evaluation data including pre and posttest, matching Interest to Work Assessment and school performance records
• Perform regular archival and retrieval of project documents, data, reports and email communications

Communication and Capacity Building:

• Actively participate in meetings and processes to promote effective program management (through strong ME practices)
• Strengthen staff capacity in interpretation and use of both routine data collection and periodic evaluation/assessment tools through comprehensive training and coaching.
• Improve data quality through supportive supervisory visits to implementing partner staffs and beneficiaries
• Provide solutions to problems with others to address shortfalls in monitoring, evaluation and information management that affect program implementation.
• Utilize internal Mercy Corps global online information-sharing resources to enhance organizational learning.
• Support development of abstracts and success stories through provision of information and data

Team Management:

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
• Supervise, hire and orient new team members as necessary.
• Provide team members with information, tools and other resources to improve performance and reach objectives.
• Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.

Finance & Compliance Management:

• Ensure compliance with donor and Mercy Corps regulations related to emergency programming.
• Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.

Influence & Representation:

• Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
• Communicate effectively to ensure overall project targets and donor obligations are met.

Security:

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational learning:

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries:

• Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Requirements

• Postgraduate degree in Development studies, Social sciences, or relevant field, with a strong foundation in monitoring and evaluation
• Minimum of 4 years of M&E work experience in international development required; ideal candidate will have both theoretical and practical background in M&E
• Knowledge of program development, implementation, evaluation, and reporting.
• Experience supervising M&E teams and building team capacity to deliver high-quality results.
• Excellent verbal and written communication skills.
• Excellent computer skills, including experience with: Excel, PowerPoint, and at least one statistical data analysis software
• Familiarity and experience in large-scale secondary education or school to work and especially targeting marginalized girls or young women programs preferred.
• Experience working in Northern States of Nigeria.
• Fluency in written and verbal English required, Hausa/ Fulani/Tiv is an added advantage.

Success Factors:

• The successful candidate will combine exceptional leadership, management and technical skills with a focus on innovative interventions to engage adolescent girls in informal education and skills building linked with private sector entrepreneurship and employment opportunities in a culturally and religiously conservative environment.
• S/he will have an outstanding ability to develop, implement and manage innovative and complex programs within the current and future program structure of Mercy Corps in the region.
• Multi-tasking, prioritizing, problem solving and simultaneous attention to detail and strategic vision are essential.
• The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.
• Mercy Corps team members represent the agency both during and outside work hours .
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Applicants should send their CV’s and Cover Letter in one document, addressing the position requirements to: ng-recruitment.nigeria@mercycorps.org All applications must include the position title in the subject line.

Note: Only short-listed candidates will be contacted for interview and we are an equal opportunity organization so women are strongly encouraged to apply for this position.

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Tender No: MCN-022-FY2018
Location: Abuja

Brief Summary Description of Project

• Decades of violent conflict between farmers and pastoralists in Nigeria’s Middle Belt have devastated local communities and drastically reduced security and economic activity in the region. Conflict is rooted in competition over natural resources and land, which has been increasing due to climate change, population growth, and the southward migration of pastoralists due to extremist activity in the North
• Farmer and pastoralist communities that traditionally interacted over shared resources are polarized, and clashes between communities have taken on religious and ethnic overtones that deepen divides
• The resulting violence and instability occurs in an environment where widespread poverty, poor governance and corruption is already pervasive. 
• Mercy Corps Nigeria, with support from USAID, is implementing the Engaging Community for Peace in Nigeria (ECPN) program in four states in Nigeria (Adamawa, Borno, Gombe and Yobe). The Engaging Communities for Peace in Nigeria (ECPN) is a four-year USAID-funded program
• The key focus areas of the program include:
  • Reducing farmer-pastoralist violence in the Middle Belt through the provision of relevant skills and support needed to peacefully and collaboratively manage disputes and reduce violence in their communities
  • Incorporating conflict mitigation and Do No Harm (DNH) principles cross-sectorally through USAID’s portfolio; and
  • Building the capacity of influential CSOs in the Northeast to become more effective in addressing divisions within communities, promoting mutual understanding, supporting reconciliation processes and responding to conflicts through non-violent means.  
  • Mercy Corps Nigeria seeks to engage a technical consultant/firm to provide performance management systems development, monitoring and evaluation (M&E) support and performance monitoring to selected civil society organizations (CSOs) working in the four program states.

Scope of Work/Technical Specifications
Background:

• For years, the Northeast of Nigeria has been plagued by insurgency and a dire humanitarian crisis. The intense focus on humanitarian and counter-violence activities, coupled with increasingly complex conflict dynamics in the region, has exposed gaps in the international community’s response to new and emerging sources of violence. Tensions between IDPs and host communities, resistance of communities to accept former fighters and their victims, fear of IDPs to return home and face tensions with those who stayed behind - these are just several evolving sources of conflict. If these issues are not addressed in a timely manner through locally- owned solutions, they have the potential to intensify and worsen the on-going crisis in the NE. Therefore, a pool of strong local partners capable of addressing existing and newly emerging tensions and conflicts is essential to prevent NE from falling further into a vicious cycle of conflict and poverty.
• Although a vast majority of local organizations in NE Nigeria have a strong presence and are well-respected by communities, their work is inhibited by a lack of technical and organizational capacity
• As stated in the 2014 USAID/Nigeria Cross-Sector Conflict Assessment Issues Paper, “Many local implementing partners are operating amidst ongoing conflicts but do not have sufficient capacity to navigate them.” This finding is echoed in the 2016 INGO Forum report analyzing the capacity of 138 CSOs working in Adamawa, Yobe, Gombe and Borno: “[Local] organizations have a very weak financial base, lack skilled and experienced staff, have very flexible program mandates, ineffective and highly personalized leadership, fragmentation of efforts and weak experience in fundraising.”
• Consequently, international agencies are unable to fully leverage the unique experience and knowledge of local groups, or build on their recognition and acceptance in hardto-reach, conflict-affected areas
• Without strong technical and organizational capacity, including the ability to absorb increased funding, local CSOs’ contributions to peace building programs in the NE will continue to be limited, threatening the sustainability and lasting impact of these efforts.
• To fill this gap, Mercy Corps has expanded the scope of work of the “Engaging Communities for Peace in Nigeria (ECPN)’ project, This two-year expansion of ECPN program aims to build the capacity of influential local CSOs in the North East of Nigeria with mandates in peace building and conflict management/mitigation
• The two-year extension will enable Mercy Corps to guide NE-based CSOs through the full cycle of capacity building and project management while utilizing an experiential approach that encourages learning-by-doing. By the end of the project, we will have built a network of local partners with the capacity to apply for grants from international donors and implement high-quality peace building programs
• This increased local capacity will enable greater local ownership of peace building initiatives, and ensure more impactful and cost-efficient investments that can be sustained over the longer-term.

Consultancy Objective(s)

• The objective of the consultancy is to provide performance management systems development, M&E capacity building and performance monitoring (as defined in USAID’s Automated Directives Systems (ADS) 200 to 11 selected Northeast CSOs working on peacebuilding.

Consultant Activities
The Consultant will:

Deliver Monitoring and Evaluation Trainings:

• Facilitate two three-day capacity building training for selected CSOs and provide guidance on the development of sustainable and effective M&E systems based on best practices;
• Facilitate two three-day training for CSOs on a wide range of M&E sub-disciplines including:
  • The selection of sampling methodologies;
  • Qualitative and quantitative data collection methods;
  • Data cleaning, verification, analysis and quality assessment;
  • Performance Management Plan (PMP) and Indicator Performance Tracking Table (IPTT); according to USAID protocols, templates and procedures; 
• Develop M&E plans for each CSO based on their unique activities;
• Provide one-on-one mentorship opportunities during trainings and work closely with CSO staff to ensure retention of training concepts;

Deliverables:

• Delivery of four three-day trainings for CSOs on M&E systems and sub-disciplines; 
• Eleven  CSOs trained in the development of sustainable and effective M&E systems measured through pre- and post-training assessments approved in advance by Mercy Corps; o M&E manuals and guidance tools developed and provided to all CSOs;
• M&E plan for each CSO; o Feedback sessions to address gaps in knowledge. 

Provide Monitoring Support for Selected CSOs:

• Work with ECPN to build CSO M&E capacity by mentoring CSO M&E teams;
• Provide performance-monitoring support, forming working relationships with CSOs that ensure performance management professional standards are deeply ingrained, including an emphasis on CSOs creating and sustaining collaboration; introducing learning, and adaptation (CLA) culture in their organizations;
• Provide sustained guidance to CSOs in collecting, managing and effectively employing performance indicator data; 
• Develop M&E plans in consultation with CSOs and review plans with CSO staff. The consultant will provide rigorous feedback and recommendations in the development of plans, including defining and refining targets to ensure achievability and suitability for CSO measurement;
• Ensure consistent knowledge of data collection methodologies and indicators by all CSOs stressing conformity with USAID best practices and standards; 
• Review CSO performance indicators and assist CSOs to develop a working inventory of report and evaluation writing techniques;
• Ensure that Data Quality Assessment (DQA) is understood by all CSOs and prominently featured as a factor in successful evaluations.

Deliverables:

• Eleven performance monitoring visits conducted (one for each CSO); o Eleven M&E plans developed (one per CSO);
• Eleven data quality assessments conducted (one per CSO);
• Eleven CSOs with collaboration, learning, and adaptation (CLA) mechanisms in place; 
• Report for each CSO on improved knowledge of M&E systems and sub-disciplines. 

Conduct Project Evaluation Visits to CSOs:

• Provide third party review of CSO M&E activities;
• Ensure CSO collection and dissemination of lessons learned to improve program design and implementation, and work with CSO teams to facilitate public forums for the sharing of evaluation findings;
• Assist with the development of analysis and CLA tools while supporting the development of CSO practices and guidelines for enhanced CLA activities.

Deliverables:

• 4Guidelines and templates distributed to CSOs for collection and dissemination of lessons learned;  
• Eleven CSOs supported with the development of analysis and CLA tools;
• Evaluation reports for each partner CSO including assessments of M&E capacities at the completion of the consultancy;
• Documentation of lessons learned in providing M&E capacity building support to CSOs from the consultancy.

Budget:

• A. Personnel, Supplies/materials and local transport B. Support cost and program Administration 

Language:

• The consultancy will be developed in English and all interaction and reporting will be done in English.

Review and Evaluation of Technical and Economic Proposal:

• Description of organization’s technical capacity with a proven record of implementing similar projects, preferably in Nigeria;
• CVs of key project staff describing their experience and qualifications on the subject;
• Technical proposal describing the manner and services to be performed (methodology, approach, schedule of activities);
• Work plan including time required for the inception phase, implementation of activities, and preparation of the final report. 
• Financial proposals will be assessed according to the following:
• Costs are fair and reasonable;
• Costs ensure the implementation of the program as set out in the technical proposal; · The administrative cost and fees are justified and detailed out.

General Conditions for Tender:

• Mercy Corps invites proposals for the services described and summarized in these documents, and in accordance with procedures, conditions and contract terms presented herein
• Mercy Corps reserves the right to vary the quantity of work/materials specified in the Tender Package without any changes in unit price or other terms and conditions and to accept or reject any, all, or part of submitted offers.

Mercy Corps’ Anti-Bribery and Anti-Corruption Statement
Mercy Corps strictly prohibits:

• Any form of bribe or kickback in relation to its activities:
• This prohibition includes any request from any Mercy Corps employee, consultant or agent for anything of value from any company or individual in exchange for the employee, consultant or agents taking or not taking any action related to the award of a contract or the contract once awarded
• It also applies to any offer from any company or individual to provide anything of value to any Mercy Corps employee, consultant or agent in exchange for that person taking or not taking any action related to the award of the contract or the contract.  

Conflicts of interests in the awarding or management of contracts:

• If a company is owned by, whether directly or indirectly, in whole or in part, any Mercy Corps employee or any person who is related to a Mercy Corps employee, the company must ensure that it and the employee disclose the relationship as part of or prior to submitting the offer.   

The sharing or obtaining of confidential information:

• Mercy Corps prohibits its employees from sharing, and any offerors from obtaining, confidential information related to this solicitation, including information regarding Mercy Corps’ price estimates, competing offerors or competing offers, etc.  Any information provided to one offeror must be provided to all other offerors.

Collusion between/among offerors:

• Mercy Corps requires fair and open competition for this solicitation.  No two (or more) companies submitting proposals can be owned or controlled by the same individual(s). Companies submitting offers cannot share prices or other offer information or take any other action intended to predetermine which company will win the solicitation and what price will be paid.

Violations of these prohibitions, along with all evidence of such violations, should be reported to: integrityhotline@mercycorps.org
 
Mercy Corps will investigate allegations fully and will take appropriate action.  Any company, or individual that participates in any of the above prohibited conduct, will have its actions reported to the appropriate authorities, will be investigated fully, will have its offer rejected and/or contract terminated, and will not be eligible for future contracts with Mercy Corps. Employees participating in such conduct will have his/her employment terminated.
Violations will also be reported to Mercy Corps’ donors, who may also choose to investigate and debar or suspend companies and their owners from receiving any contract that is funded in part by the donor, whether the contract is with Mercy Corps or any other entity.

Tender Basis:

• All offers shall be made in accordance with these instructions, and all documents requested should be furnished, including any required (but not limited to) supplier-specific information, technical specifications, drawings, bill of quantities, and/or delivery schedule. If any requested document is not furnished, a reason should be given for its omission in an exception sheet.
• No respondent should add, omit or change any item, term or condition herein.
• If suppliers have any additional requests and conditions, these shall be stipulated in an exception sheet.
• Each offeror may make one response only.
• Each offer shall be valid for the period of [90 days] from its date of submission.
• All offers should indicate whether they include taxes, compulsory payments, levies and/or duties, including VAT, if applicable.
• Suppliers should ensure that financial offers are devoid of calculation errors. If errors are identified during the evaluation process, the unit price will prevail. If there is ambiguity on the unit price, the Selection Committee may decide to disqualify the offer.
• Any requests for clarifications regarding the project that are not addressed in written documents must be presented to Mercy Corps in writing. The answer to any question raised in writing by any offeror will be issued to that offeror. In some cases Mercy Corps may choose to issue clarifications to all offerors. It is a condition of this tender that no clarification shall be deemed to supersede, contradict, add to or detract from the conditions hereof, unless made in writing as an Addendum to Tender and signed by Mercy Corps or its designated representative.  
• This Tender does not obligate Mercy Corps to execute a contract nor does it commit Mercy Corps to pay any costs incurred in the preparation and submission of proposals. Furthermore, Mercy Corps reserves the right to reject any and all proposals, if such action is considered to be in the best interest of Mercy Corps.

Supplier Eligibility
Suppliers may not apply, and will be rejected as ineligible, if they:

• Are not registered companies
• Are bankrupt or in the process of going bankrupt
• Have been convicted of illegal/corrupt activities, and/or unprofessional conduct
• Have been guilty of grave professional misconduct
• Have not fulfilled obligations related to payment of social security and taxes
• Are guilty of serious misinterpretation in supplying information
• Are in violation of the policies outlined in Mercy Corps Anti-Bribery or Anti-Corruption Statement
• Supplier (or supplier’s principals) are on any list of sanctioned parties issued by; or are presently excluded or disqualified from participation in this transaction by: the United States Government or United Nations by the United States Government, the United Kingdom, the European Union, the United Nations, other national governments, or public international organizations.

Response Documents:

• Offerors can either utilize the response documents contained in this tender package to submit their offer or they can submit an offer in their own format as long as it contains all the required documents and information specified by this tender.

Acceptance of Successful Response

• Documentation submitted by offerors will be verified by Mercy Corps
• The winning offeror will be required to sign a contract for the stated, agreed upon amount.

Certification Regarding Terrorism

• It is Mercy Corps’ policy to comply with humanitarian principles and the laws and regulations of the United States, the European Union, the United Nations, the United Kingdom, host nations, and other applicable donors concerning transactions with or support to individuals or entities that have engaged in fraud, waste, abuse, human trafficking, corruption, or terrorist activity
• These laws and regulations prohibit Mercy Corps from transacting with or providing support to any individuals or entities that are the subject of government sanctions, donor rules, or laws prohibiting transactions or support to such parties.

Specific Eligibility Criteria

• Eligibility criteria must be met and the corresponding supporting documents listed below under “Tender Submittals” must be submitted with offers. Offerors who do not submit these documents may be disqualified from any further technical or financial evaluation.

Eligibility Criteria:

• Applicant must be registered individual or firm and must meet all legal requirements to operate within Nigeria;
• National and international organization are eligible to submit proposals;
• Applicants are expected to have financial and reporting systems conducive to managing a contract grant of the size requested; 
• Experience working in Nigeria or with international and/or local organizations in Nigeria is required;
• Applicants with prior experience in USAID’s M&E systems and requirements and/or  are currently implementing USAID funded projects in Nigeria are encouraged to apply; 
• Demonstrated and relevant experience in the design and implementation of M&E systems, management and analysis of programs and projects, defining performance indicators of outcomes/impacts, and analysis of program evaluations and projects is required; 
• Experience and skills in designing and developing computer/database for program and project management programs. Experience and knowledge gained working with local institutions and international development processes of development, and capacity building (training, coaching etc.).  

Tender Submittals

• Documents and required information listed in tender submittals are necessary in order to support the eligibility criteria and to conduct technical evaluations of received offers (and due diligence)
• While absence of these documents and/or information does not denote mandatory disqualification of suppliers, the lack of these items has the potential to severely and negatively impact the technical evaluation of an offer. 

Documents supporting the Eligibility Criteria:

• Legal Business Registration
• Latest Tax Registration Certificate
• Company profile with minimum of 3 references (organizations served on similar consultancy). 
• Financial proposal or budget breakdown based on expected consultancy rates and initial work plan

Documents to conduct the Technical Evaluation and additional Due Diligence: 

• A minimum of two pages to the description of Technical/Professional capacity 
• Professional capacity and description of personnel
• Three to five pages for a technical proposal
• Realistic Budget which include all necessary expenditures 
• Work plan
• Duration
• Company Profile, 2 page max [Required]
• References from previous work projects (including contact information)  [Required]
• Key Personnel CVs, 3 pages max per personnel [Required]

Price Offer:

• The Price offer is used to determine which offer represents the best value and serves as a basis of negotiation before award of a contract
• As a Fixed-Price contract, the price of the contract to be awarded will be an allinclusive fixed price basis, either in the form of a total fixed price or a per-unit/deliverable fixed price
• No profit, fees, taxes, or additional costs can be added after contract signing. Offerors must show unit prices, quantities, and total price, as displayed in the Offer Sheet. All items must be clearly labeled and included in the total offered price. Offerors must not include VAT and customs duties in their offer.

Interested and qualified candidates (organization or consultancy firm) should send their Applications/Proposals with supporting documents by mail to: submission@mercycorps.org The subject for the email should clearly be marked/state "Proposal for M&E Capacity Building and Performance Monitoring of ECPN Partner CSOs, Mercy Corps Nigeria".
Or
Submit Hard Copy Applications/Proposals with supporting documents in a sealed envelope (Subject on the envelope should clearly be marked/state "Proposal for M&E Capacity Building and Performance Monitoring of ECPN Partner CSOs, Mercy Corps Nigeria") to:
Mercy Corps Nigeria Office,
No. 35 Patrick Bokkor Crescent,
Off Ebitu Ukiwe Street,
Jabi, Abuja,
Nigeria.

Click here for more Information (PDF)

Time frame/Schedule

• The period of this consultancy is March 1st, 2018 to May 30, 2019. 
• The Consultant will report to:  Organizational Capacity Building Advisor Engaging Communities for Peace in Nigeria Mercy Corps Nigeria
• Sample Contract This is the anticipated contract. However, if required, additional terms and conditions may be added by Mercy Corps in the final contract.

Note

• Submission of a proposal does not constitute an award commitment on behalf of Mercy Corps. Mercy Corps reserve the right not to fund any and/or all of the proposals received. Any costs involved in preparing the proposal shall not be reimbursed by Mercy Corps regardless of the outcome of the negotiations.
• Proposals that are submitted after the indicated Date and Time will be disqualified and, therefore, will not be eligible for consideration. Proposals that do not meet the requirements specified in Section IV will similarly be disqualified and will not be eligible for consideration
• Only those proposals submitted on or before the deadline and meeting the requirements specified will be evaluated by a Technical Evaluation Committee (TEC) facilitated by Mercy Corps according to the criteria established.  The TEC will include representatives from the Mercy Corps and USAID.
• Enquiries/Clarifications: All enquiries or clarification related to this tender should be addressed to this email questions@mercycorps.org before the tender deadline date. All other enquiries submitted through other means of communication will not be given the due consideration.

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Program / Department Summary

• The Mercy Corps Finance Department is responsible for all financial functions in Abuja, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
• The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

• Under the supervision of the Senior Finance Officer, the Finance Assistant reconciles various bank accounts at the field, analyzes and reconciles items and provides staff with practical guidance on how to close these items.
• Systematically follows up long outstanding items and long outstanding open cases for bank reconciliations. Maintains appropriate finance records for the work performed.

Essential Job Functions
Follow all Mercy Corps policies, procedures, grant compliance and documentation requirements.

• Prepare and maintain filling records of all program activities and other related financial documents.
• Implement and make sure all Mercy Corps Field Finance Manual, procurement, assets
• Receive requests for funds from teams within program sites for activities, check and process requests.
• Prepare payment authorizations. Follow-up on timely disbursement of funds to the staff in these regions.
• Receive, reconcile and submit financial returns from the sub field office to Field office -finance office for account registration purposes.
• Identify and follow up on outstanding obligations.
• Receive, check and submit travel advance claims from field based
• Check and follow up on settlement of personal telephone and sat phone bills for staff.
• Keeps record of all cash, bank, advances and regularly updates
• Carries out weekly cash counts and whenever requested by the Senior Finance Officer, Finance Manager, Country Director and official auditors directed by the supervisor.
• Prints off all payment vouchers and matches with the documents to be filed.
• Pays or receives authorized bank payments and receipts.
• Makes sure all required documents are attached; calculations are correct, appropriate approvals and reviews made per the AAM before payment of any cash or bank payments.
• Enters transactions to the accounting software under the supervision of the Senior Finance Officer whenever required.
• Ensure compliance with GAAPs, Nigerian, US laws and standard accounting practice.
• Code all expenditures following the standard chart of accounts, coded budget and record to the accounting software or recording system daily and ensure weekly review and posting.
• Match invoices/receipts with payment vouchers, GRN and other required documents.
• Prepare cash, bank and advances reconciliations and submit for review/approval every week and monthly.
• Make sure all income taxes, withholding taxes, VAT and other taxes are withheld and paid accordingly.
• Keep all finance documents and reports are properly filed, labeled and stored in a clear and easily accessible manner following FFM.
• Be adaptable and flexible to take new tasks and new assignments as requested from time to time.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission
• Any Other duties as assigned

Organizational Learning:

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
• to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Accountability:

• Reports Directly To: Senior Finance Officer
• Works Directly With: Program , Operations , and support team, MC

Knowledge and Experience

• Diploma or advanced certificate or equivalent in Accounting or Finance is required.
• 1 years’ experience in handling cash and accounting.
• Any Finance experience is preferred.
• Accounting skills and experience in general ledger, journal entries, payroll, cash/bank mgt.
• Computer skills in MS Office programs, particularly Excel and accounting software experience.
• Excellent oral and written English skills
• Willing to travel to Mercy Corps offices and take temporary assignments..

Success Factors

• The successful candidate will be capable of multi-tasking, rapid decision-making, have initiative, drive and a lot of energy, as well as high emotional intelligence, constructive mentoring skills and proven experience with capacity building. S/he will be committed to long-term program sustainability and the delivery of high-impact activities at the community level. Successful Mercy Corps team members have a strong commitment to teamwork and accountability, thrive in evolving and challenging environments, and make effective written and verbal communication a priority.
• Mercy Corps team members represent the agency both during and outside work hours. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps' policies, procedures, and values at all times and in all in-country venues