Scope of work
The driver would be responsible for picking up and driving the project officials, pickups and other scheduled appointments. And also will be responsible for performing minor maintenance tasks on the vehicles to assure the functionality of the vehicle.
Key working relationships
The Driver working under the line-management of the Admin Officer. Would deliver aspects of the project as per the specified job tasks and expected deliverables.
Key accountabilities
Safely transport persons and goods (70%)
- Transport safely Malaria Consortium employees and goods as directed by the line manager
- Always be in possession of a valid driving license and personal identification
- Respect and observe the Nigeria traffic regulations, speed limits and adjust speed according to road and risk conditions (for example, when driving in villages or populated areas)
- Observe Malaria Consortium standard operating procedures for vehicles
- Observe the manufacturer technical conditions of use for all vehicles
- Report any accident immediately to line manager and the nearest police station for purpose of insurance claims
- Assist in loading and off-loading, and fetching water
- Ensure safety of vehicles assigned to you at all times
- Ensure passengers wear seat belts at all times
Vehicle maintenance and checklist for field trips (20%)
- Responsible for daily and weekly preventive maintenance and report to the line manager any problems with vehicles
- Ensure vehicles are always on full fuel tanks
- Diligently and promptly update the movement and fuel consumption logbook
- Furnish the logbook to the line manager as and when required to facilitate preparation of monthly vehicle and fuel consumption reports
- Always ensure the vehicle insurance and licenses are valid before driving any vehicle
- Alert line manager when service and maintenance schedules are due
- Clean the vehicle inside and outside as and when necessary/ keep your vehicle clean externally and internally at all the times
- Check that items mentioned in the logbook are in the vehicle before leaving
- Perform daily vehicle pre–departure checks to include fuel, engine oil, coolant, lights, tyres, horn, tools and equipment, brakes, windows and mirrors, etc.
- When a field trip is planned, the driver has to inspect and prepare the vehicle the day before leaving and be ready for scheduled departure time
- The driver has also to prepare additional materials according to trip needs (for example, additional fuel tank, stickers, flag, medical and food kits, additional spare tyres)
- Conduct daily, weekly and monthly vehicle check
- Behave in a professional manner at all the times with the understanding that the public associates your behaviour with Malaria Consortium
- Ensures the official vehicles are safely parked within the office environment and approved sites at all times
Security, communication and miscellaneous duties (10%)
- Ensure the vehicle radio communication is in good working condition
- Maintain regular radio communication with the base station while travelling away from the base. Radios should be switched on for communications at all times
- Observe and ensure adherence with security guidelines in the programme area of operation
- Assist Logistics Officer and colleagues in gathering security information analysis especially pertaining to routes to be travelled. To advise the logistician on the security of such routes and whether Malaria Consortium vehicle should travel or not on a given route
- Promptly report all relevant security incidents/concerns to the Logistics Officer
- Carry out other delegated tasks using Malaria Consortium vehicles. Theses may range from mail delivery, payment of bills, picking or dropping of staff or visitors and other similar tasks
- Organise the assigned task in the most efficient and effective manner, so as to minimize vehicle use (fuel consumption, wear and tear)
- Carry out any other duties as requested by the Logistics Officer and any senior staff
- Follow Malaria Consortium’s security protocol at all times
Person specification
Qualifications and experience:
Essential
- Minimum Qualification of O’ Level Certificate
- Honest, hardworking and pleasant personality with effective interpersonal skills
- Fluent in English
- Valid driving licence
- Previous experience working as a driver (minimum 5 years’ experience)
Work-based skills and competencies:
Essential
- Honest, hardworking and pleasant personality with effective interpersonal skills
Desirable
- Knowledge/skills of basic mechanics
- Willingness to learn about security protocols
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Job purpose
To work with the country office team and Project Director to effectively manage project activities and resources, provide leadership and stewardship to the state project team and maintain collaborative links with the project’s key stakeholders at national and state level.
Key working relationships
The State Project manager will work with the state team and stakeholders in the state, especially the State Ministry of Health, State Primary Health Care Development Agency, NAFDAC state representatives and LGA Departments of Health/PHC, to manage the rollout and implementation of the SARMAAN II Project. S/he will monitor project partners’ activities at the state level and ensure approved terms of reference for partners’ work in the project state are adhered to. The State Project Manager will work with the country office project technical and management staff (Project Technical Specialist, Data Analyst, M&E Manager, Senior M & E officer and Project Director) to translate plans and decisions to action at the state level, while ensuring coherence, alignment and proper coordination with appropriate stakeholders. S/he would report to the Project Director.
Scope of work
The State Project Manager will support the programme activities at the state level overseeing implementation to ensure timely delivery of workplans and achievement of set targets and objectives. S/he will liaise with the PD to provide technical and managerial oversight for the state project team and ensure activities are carried out according to approved budget and value for money principles.
Key accountabilities
Project management (60%)
- Work with the project team and other relevant personnel in the country office to lead activities for smooth project start up and activity planning in line with donor- approved project workplan.
- Work with the relevant personnel to prepare all necessary project start up and planning tools on time
- Provide performance management oversight for the SARMAAN II project team in the state.
- Work directly with the PD and be responsible for coordinating overall project implementation in the state and see that activities are carried out on time and within budget
- Liaise regularly with the PD to provide timely and comprehensive updates and reports as required
- Liaise with other Roll Back Malaria partners and child health programme implementers relevant for successful project implementation in the state
- Work with the project team to develop and implement annual work plans
- Work closely with the PD to prepare the programme monitoring and evaluation plan in conjunction with the Project M&E Manager. Work with the project team to implement it
- Work with the country finance team and project accountant to prepare and track progress of project and activity budgets
- Be responsible for State project budget management and reporting
- Work with the project accountant and PD to prepare quarterly financial reports
- Work with the relevant country personnel and the PD to prepare an exit strategy and to implement it, to see to smooth project close-out.
- Coordinate with other donors and implementers to ensure complementarity of implementation of the SARMAAN II project in the state by leveraging resources and harmonizing efforts where possible
- Work with the Senior Country Technical Coordinator, PD, Project Technical Specialist and external relations team for MC to see that a communication strategy is developed and implemented for the project.
- Coordinate the documentation of project activities in form of activity-specific reports and ensure proper archiving of such for easy access and reference
- Contribute to preparations for periodic coordination meetings in form of progress updates and power point presentations
- Be responsible for quarterly lessons identification and learning documentation and dissemination in liaison with the M&E manager and Project Technical Specialists.
- Be responsible for building functional partner relationships among the project’s stakeholders and local partners
- Oversee project partners inputs and subcontractors’ activities to deliver harmonized, aligned and effective outputs
- Manage risks to Malaria Consortium including financial, reputation and security in a challenging environment
- Work with the project M&E Manager and Country Public Health Specialist to ensure that high quality project data is collected, analyzed and disseminated to relevant stakeholders at all levels and reported to the donor.
Technical performance management and quality assurance (30%)
- Work with the project teams, PD and the Senior Country Technical Coordinator to determine technical support needs to implement the project effectively and with high quality. Liaise with the Senior Country Technical Coordinator to obtain regional or global technical support
- Contribute to the development and production of dissemination documents to allow wider sharing of Malaria Consortium’s experiences, lessons and successes
- Oversee monitoring and evaluation of project performance against workplan
- Keep abreast with evidence and best practices that are related to the project
Representation (10%)
- Represent Malaria Consortium at state level meetings related to the project and keep key stakeholders abreast of project implementation.
- Participate in national level meetings and workshops as appropriate with the PD’s support.
- Liaise regularly with the PD, keeping the relevant Country Team in loop of communication
Person specification
Qualifications and experience:
Essential
- Postgraduate or Master’s degree in Public Health, Health Policy, Epidemiology or another relevant specialty is a minimum requirement
- Extensive experience of working at national or state level in developing countries on a donor-funded project
- Excellent project planning, management and monitoring & evaluation skills
- Experience managing project budgets
- Proven leadership skills and team leading
- Experience in advocacy and policy influencing
- Excellent written and spoken English
Desirable
- Experience in malaria programme implementation
- Experience in leading a project at state level
- Advance knowledge of Microsoft office
Work-based skills and competencies:
Essential
- Proof of strong interpersonal and negotiating skills
- Excellent report writing and presentation skills are also needed
- Understanding of public health issues in West and Central Africa
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