Jobs at Global Fund

Job Purpose

• To maintain robust finance and administration management systems of the Secretariat of the Nigeria Country Coordination Mechanism, and to provide accurate, timely, and fully transparent reports and information to the Global Fund, CCM implementing partners and constituencies, and other external stakeholders.
• Assure that NCCM financial activities, records, and information are in compliance with all official governance documents of the Nigeria CCM (e.g., Constitution, Governance Manual, and Implementation Annex to Governance Manual).

Key Duties and Responsibilities

• Manage all CCM finances and accounting in accordance with Global Fund and other donors’ requirements, and in accordance with NCCM Financial Management and Procedural Manual;
• Maintain accounting records of CCM budget and expenditures under the supervision of the Executive Secretary; liaise with funds receiving bank or other entity for timely financial management;
  • Provide routine financial reports on CCM funds, quarterly at CCM plenary meetings and monthly for Executive Committee;
  • Ensure that CCM annual audits are conducted and reports submitted in a timely manner, and archived.
  • Archive and maintain budget and expenditure documentation for ease of access and ready reference
  • 3. Provide administrative, financial, and logistical support for core CCM functions mandated by the Global Fund, including the development of CCM requests for funding, nomination of Principal Recipients, oversight of Global Fund grants, and periodic program reviews and requests for continued funding.
• Provide financial and logistical support to CCM members for meetings, venue, catering, travel, and supplies associated with CCM activities, and
• Ensure preparation, filing and archiving of required documentation and records for all CCM functions.
• Provide administrative, logistical, and financial support for CCM membership renewal and constituency consultations
  • Assist Communications Officer, as needed, to support CCM in electing and orienting members;
  • Assist Communications Officer, as needed, to support CCM members in planning and conducting constituency consultations;
  • Maintain and archive financial records for any activities related to membership renewal and constituency consultation activities.
• Provide administrative, logistical, and financial support for CCM governance activities, including:
  • Routine review and revision of CCM By-Laws and Standard Operating Procedures;
  • Maintaining and archiving Conflict of Interest policy and records (e.g., annual Declaration of COI forms);
  • Executive Committee actions.
• Provide administrative, logistical, and financial support for CCM operations, including:
  • Organization and conduct of CCM and committee meetings including meeting invitations, logistical arrangements (member per diems, travel/lodging, and meeting refreshments);
  • Financial and logistical support to CCM members for meetings, venue, catering, travel, and supplies;
  • Preparation, submission, and securing approval of CCM two-year operational plan and budget; conduct Secretariat activities according to the CCM work plan and budget
  • Maintain and update, as needed, the CCM Financial Management and Procedural Manual
  • Archive all CCM documents, including governance documents and policies, proposals, grant performance and CCM oversight reports, communications with the LFA and the GF Secretariat, and all CCM secretariat activities.
• Provide administrative and logistical support for CCM Resource Mobilization Committee
• Manage routine Secretariat operations, including office communications, phones, and internet; office supplies; equipment maintenance.
• Complete any other assignments that might be assigned by the Executive Secretary.

Key Outputs

• CCM financial reports are produced and submitted in a timely manner.
• Financial accounts and procurement reports prepared and submitted to CCM.
• Technical support and guidance provided to CCM to implement the Financial Management Manual, Procurement Plan, and Policies and Procedures or similar documents.
• Financial Management Manual and Procurement Plans are updated periodically.
• Periodic operational plans for monitoring the financial performance of CCM Funds formulated.
• Implementation of activities and attainment of targets specified in the annual CCM financial and procurement plans monitored.
• Joint reviews and sector reviews of the progress of the national response supported.
• Input was provided into the CCM performance monitoring tool for the CCM Funds and GF grants; from the financial data obtained through the monitoring exercise.
• CCM annual audits are conducted and reports are submitted in a timely manner.

Personal Specifications:
Qualifications

• A First Degree in Finance, Accounting, Business Studies or equivalent

Experience:

• Minimum of three years of experience in working with multi/bilateral organizations, national and/or international NGOs

Competences:

• Financial accounting skills
• Good administrative skills
• Excellent computer skills including proficiency in using email, word processing and spread sheet applications, preferably Microsoft Office applications.
• Good planning, organizing and coordinating skills.
• Problem-solving skills.
• Excellent verbal and written communication skills.
• Demonstrated experience in standard budgeting and financial management practices.
• Logistical and organizational experience and capacity.
• Highly detail-oriented.

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Job Purpose

• To monitor implementation of CCM C19 RM 2.0 priorities, coordination and management of the activities in liaison with all Principal Recipients/Implementers and ensure routine sharing of information and reporting on grant performance to the CCM Oversight Officer/CCM Executive Secretary.

Key Duties and Responsibilities

• Acts as liaison with the Principal Recipients for timely production of periodic and quarterly reports.
• Reviews PR grant performance monitoring tool for completeness and validity.
• Ensures dissemination of Principal Recipient and Implementers grant agreements and implementation plans; disseminates Principal Recipient programme updates and disbursement requests, quarterly reports, and any oversight tool reports to Oversight Officer and Executive Secretary.
• Supports the coordination of and participates in Oversight meetings, site visits and site visit reports.
• Provides administrative and logistical support for stakeholders involved in the grant implementation and ensures that all grant reports from the different implementers are archived and made available to CCM Oversight Officer.
• Assists the Oversight Officer/Committee in the investigation of problems, issues, and bottlenecks of the implementation of the Global Fund projects by:
• Collecting relevant technical and financial data.
• Reviewing dashboards for internal consistency and consistency with reports of Principal Recipients to the Global Fund.
• Supporting the Oversight Officer in tracking the status of implementation of decisions taken by the CCM based on dashboard information.
• Prepares summary reports of Global Fund grant implementation, as required.
• Assists in the preparation and implementation of annual grant review meetings for CCM members. Support the tracking of Work Plan to enable us to meet the deadline for each deliverable. This includes working with Oversight Officer in the collection, collation and synthesis inputs from the Principal Recipients, Programs and Partners as at when due.
• Support the work on the CCM communication strategy.
• Provide technical input and supervision for data-collection. This may include reviewing PR specific roadmaps and activities for the completion of the detailed costed work plan and budget, List of Health Products, Performance Framework, Procurement Plan, Monitoring and Evaluation Plan, PIP and Implementation arrangement with map
  • Prepare activities log for the operation of PR/Implementers and provide ongoing technical guidance to partner organizations.
  • Deliver presentations to a wide range of audiences, including at technical meetings, workshops and roundtables with Principal Recipients.
  • Support the development of Gantt Chart for monitoring of the Grantmaking roadmap implementation.
  • Support the performance of any other task assigned.

Key Outputs
Quarterly Principal Recipient programmatic and financial grant performance and monitoring reports are produced and submitted in a timely manner.

• Periodic evaluation of the progress of the grant performance conducted.
• Monitoring and evaluation reports prepared and submitted to CCM Oversight Officer.
• Technical support and guidance were provided to PR and Implementers to implement the Oversight Framework.
• Monitoring and evaluation plans and reports of the response to C19 response updated.
• Periodic operational plans for monitoring the grant performance are formulated and updated as may be required.
• Implementation of activities and attainment of targets specified in the quarterly priority plans monitored.
• Joint reviews and sector reviews of the progress of the national C19 response supported.
• Input provided into the CCM performance monitoring tool for the grant(s), from the data obtained through the monitoring exercise.

Qualifications

• A First Degree in Science or another related field.

Experience:

• Minimum of three years of experience in working with multi/bilateral organizations, national and/or international NGOs.