Jobs at Breakthrough Action Nigeria

Summary

The Finance & Admin Officer together with other finance team members will implement efficient finance activities within the office. S/he will also work with other members of the administrative team to provide efficient administrative and logistics support in the office.

Essential Duties and Responsibilities

• In addition to the overall technical inputs to the project described above, specific duties and responsibilities include the following:
• Assist with the monthly finance QuickBooks report by imputing invoices into the accounting software.
• Ensure PAYE and Withholding Taxes are remitted before the last day of the month to the responsible parties.
• Monitor budget expenditures against approved budgets.
• Review purchase orders, time and attendance records and prepare necessary reports for the project finance and senior management team
• Ensures that all supporting documents are available and attached to the payment vouchers
• Withdraws cash from the bank for program activities and makes necessary disbursements after obtaining necessary approvals
• Ensure travel advances and activity retirements from the field office are retired before they are due
• Prepares Local Purchase Orders using JHU/CCP formats
• Prepares source documents for both cash and check payments
• Work with the receptionist to ensure office stationery are always available and stockouts are avoided
• Work closely with relevant state staff to supervise and account for all safety equipment and supplies (First Aid and CPRs etc.) in all program offices (New);
• Conduct routine checks on all safety equipment and make recommendations where necessary
• Support the admin team in updating and managing vendor contracts and Service Level Agreements (SLAs)
• Assist in processing vendor and consultancy invoices
• Ensure procurement of goods and services for the project are done according to USAID and institutional rules and regulations
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions
• Together with relevant staff ensure that travel & logistics, welfare and support needs of visiting guests to Nigeria and expatriates are met
• Support in the maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, maintenance office equipment and appliances and meeting staff office needs
• Manage all field office petty cash transactions.
• Assist with identification and payments to vendors, ensure proper authorization for payments, distribute payments as required; supervise the processing of staff claims and advances.
• Other duties as assigned

Minimum Qualifications & Experience

• Bachelor’s degree or higher in a relevant field (Accounting, Economics, Business Administration or related finance field)
• Minimum of 5 years’ NGO experience is required.
• Experience implementing USAID funded projects in Nigeria is highly valued.

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Summary

The Driver is responsible for coordinating the Project vehicle fleet to facilitate movement of staff and relevant stakeholders by vehicles from their originating destination to their final destination or vice versa and support the administrative team on all vehicle logistics concerns.

Essential Duties and Responsibilities

• Ensures provision of reliable and safe driving services by driving office vehicles for the transport of project staff, consultants, goods and other stakeholders.
• Support with coordinating transport requests and vehicle allocation to trips on the project vehicle fleet.
• Coordinating fueling arrangements for project vehicles and ensuring vehicles are adequately fueled for project work.
• Preparation of monthly analysis report of project vehicles fleet fuel utility and other vehicle expenses.
• Ability to embark on field missions to states within the area of responsibilities
• Ensures cost saving through proper use of vehicle and accurate daily maintenance
• Provision of inputs in the preparation of the vehicle fleet maintenance plans and reports.
• Ensures proper use of vehicle fleet maintenance plans and assistance in preparing vehicle history reports
• Maintain a vehicle log to record the daily trips of each vehicle in the fleet.
• Coordinate the provision of necessary services like dispatch and collection of mails as may be directed.
• Ensures availability of all required documents and components/gadgets on all project vehicles
• Tracking of project vehicle fleet insurance and other relevant vehicle papers for renewal as at when due
• Ensures that the steps required by rules and regulations are taken in case of involvement in an accident/incident
• Maintains the standard procedure and practice in fueling and servicing.
• Other duties as assigned

Minimum Qualifications & Competencies

• Minimum of a Secondary School Certificate Examination (SSCE). Diploma Preferred.
• Minimum of 7 years’ driving experience with a USAID funded Project/ International organization;
• At least 3 years of professional experience in a similar position
• Good knowledge of vehicle maintenance issues and procedures
• Candidates must possess skills in defensive driving, security & emergency driving and executive driving skills
• Valid Nigeria’s driver’s license and good knowledge of the highway codes of the Federal Republic of Nigeria.
• High level of interpersonal skills and cultural sensitivity to effectively interact with, local communities, partner staff, and policymakers
• A good communicator, with excellent written and verbal skills in both English and Hausa languages.
• Experience with International NGOs
• Thorough knowledge of the project state, locations of NGOs, meeting venues, etc.