Job Vacancies at the Management Sciences for Health (MSH)

Job ID: 13-9869
Reports To: Project Director

Overview

• The position holder will monitor the performance of all financial and operational functions of the Global Fund within the Country Operations Management Unit (COMU) for MSH Nigeria.
• The position holder will ensure that all staff are well versed in donor and MSH policies and procedures, and are adhering to such standards.  S/he will identify gaps in existing control systems, and provide recommendations to strengthen them. 
• In collaboration with the Project Director and COMU Director, s/he will develop a plan to review and evaluate the effectiveness and efficiency and reliability of financial reporting, compliance with MSH policies and Standard Operating Procedures (SoPs), donor compliance requirements, Nigeria law and the safeguarding of assets. S/he will plan, perform and report back on internal controls to confirm whether controls are in place and are effective. 
• S/he will also carry out reviews and oversee a system of regular spot checks to verify whether MSH complies with the respective donor, Nigeria and MSH requirement. S/he will present findings in comprehensive reports and monitoring checklists, and then conduct follow-up to ensure his/her recommendations have been implemented and adhered to.
• After receiving input from COMU Director and finance staff, and incorporating their responses into the report, the Internal Auditor Officer will present his/her final draft reports to the Director COMU  and Project Leadership team.
• S/he will assist the Nigeria Global Fund Leadership Team in following-up on audit recommendations and corrective actions from the internal and external auditors to verify the recommendations have been implemented and adhered to. 

Specific Responsibilities

• Confirms that all MSH Global Fund Project financial and operational activities are in compliance with Nigeria law, donor rules and regulations, and MSH policies and standards.
• Develops an annual review plan including regular spot checks, evaluation tools, standards, taking into account ethical considerations, and schedule to evaluate all global fund functions, including all Global Fund COMU units and all regional offices on a regular basis; and to revisit sites that are determined to be of higher risk.
• Tests internal controls, targeting high risk areas.  Document weakness and make recommendations, in written reports, to address weaknesses.
• Monitor, document, and report on progress on implementation of audit recommendations and corrective action plans on a quarterly basis. Quarterly reports will be submitted to the CLT and the Operations Officer at Home office.
• Examines the adequacy and appropriateness of internal controls within MSH Nigeria policy framework.  Identifies gaps in policies, procedures and internal control systems and provides recommendations for strengthening them.  Follows-up recommendations to confirm they have been implemented and adhered to.
• Prepares detailed reports of each evaluation/review with prioritized findings and recommendations.  Presents regular spot check reports to MSH Global Fund Country Leadership Team.
• Follows-up recommendations from the internal and external auditors to verify that recommendations have been implemented and adhered to
• Stays abreast of laws, directives, and current trends in the local legal and NGO environment, and provides regular updates to the Nigeria Global Fund Country Leadership Team.
• Provides risk assessment for financial and operational landscape.  Identify high risk, high probability events, and provide recommended mitigation plan. Provide ad hoc risk assessments for specific scenarios by request.
• Provide ad-hoc advice, helping staff to achieve the goal of establishing sound risk management and internal control systems; offer practical advice on how best to comply with financial policy and donor guidelines.

Qualifications and Experience

• Minimum of University Degree or HND in Accounting
• Minimum of 3 years’ experience in accounting
• Knowledge of US Government funded programs, regulations and requirements
• Experience or understanding of key aspects of accounting. Experience with U.S. government projects helpful, but not mandatory
• Proficiency in Microsoft Office programs, especially Excel spreadsheets
• Experience in the use of accounting software (QuickBooks preferred)
• Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation
• Demonstrate good judgment and sound financial "common sense"
• Verbal and written language skills in English required including
• speaking, writing, understanding, and reading and the ability to conduct business in English
• Excellent communication skills
• Excellent organizational and interpersonal skills with a service-oriented outlook
• Advanced reporting skills
• Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience)

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Job ID: 13-9862
Reports To: COMU Director

Overview

• The Senior Accountant is responsible for safeguarding the assets (financial and physical) of MSH Nigeria and ultimately the partner donors against fraud, loss, or misuse.
• The Senior Accountant is responsible for ensuring that money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and all costs principles imposed by the donor agency.
• He/she assures that all costs are reasonable and necessary for the completion of the office projects and MSH’s mission. The Senior Accountant is aware of, and adheres to, MSH’s procurement integrity standards in all activities.

Specific Responsibilities
Financial Accounting:

• Ensure that required financial controls are in place to avoid unauthorized use of funds, and that prior authorization is obtained before any payment.
• Examine all financial documents for payment (i.e. purchase requests, purchase orders, local consultant invoices and request reimbursements) and ensure the completeness, accuracy and validity of financial data, including accounting classification and computations.
• Monitor all bank accounts, and review and reconcile bank accounts on a monthly basis.
• Record financial transactions into QuickBooks; submit each month’s expenses following the prescribed procedures by the 5th business day of each month for upload by Corporate Accounting into Navigator, the corporate accounting system. Ensure on-time, accurate data entry, completing the journal entries for non-routine expenses as necessary.
• Monitor MSH Nigeria bank account transactions and reconcile account with project expenditures as part of the month end close process.
• Ensure Audit Compliance utilizing principles of audit and performance. Provide an audit interface between MSH corporate accounting, MSH Internal Audit, MSH external audit firms, and donor auditors including preparation of audit workpapers when requested.
• Provide routine financial statements and reports to MSH Nigeria management.

Financial Management:

• Manage cash flow, including funds transfers from MSH headquarters and local currency exchange, per MSH policies and procedures.
• Audit petty cash on a regular basis to ensure adherence to MSH policies; replenish as necessary.
• Oversee the issuance and collection of project and staff/consultant travel advances, reconciling advance accounts each month. Follow up on outstanding advances which have not been liquidated in the timeframe prescribed by MSH policy, and resolve any queries through dialogue with individual employees and their supervisors.
• Monitor the maintenance and operations of all banking transactions to ensure that adequate funds are available all times to cover MSH Nigeria operations.
• Prepare regular project reimbursement, billing requests, and accompanying financial reports for submission to MSH/USA office.

Qualifications and Experience

• University degree in Accounting or equivalent certification from a business technical school.
• Experience as an Accountant or understanding of key aspects of accounting.
• Proficiency in Microsoft Office programs, particularly Excel spreadsheets, or comparable software.
• At least 5 years’ experience in implementing accounting functions and supervising accounting staff.
• Capacity to deal with multiple tasks and be able to adhere to tight deadlines, and excellent time management skills.
• Ability to use basic accounting software (i.e. Quickbooks).
• Demonstrate good judgment and sound financial common sense.
• Ability to create and monitor budgets. Understanding of the basic tenets of cash control, asset management and bank reconciliation.
• Understanding of principles of adequate documentation and of audit, and performance necessary to ensure audit compliance.
• Written and verbal proficiency in English including business terminology.

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Job ID: 13-9870
Grade: C
Group/Office: HPG
Dept/Unit: GEN (General)
Project/Program: P000 - Proposal
Reports To: Finance Manager

Overview

• The Operations Assistant is responsible for ensuring the smooth operations of logistic provided by the Country Office Management Unit (COMU) by providing clerical support.
• She or he works with the Operations Manager to make hotel and airline arrangements, provide assistance to staff in need of visas, assist Expats and TCN in obtaining Nigerian resident visas, coordinate the arrangement of materials and equipment as specified in the activity profiles and provide assistance to assure shipments to the projects clear customs in a timely manner.

Specific Responsibilities

• Arrange hotel for Nigerian staff, participants, consultants who are coming to Abuja for assignments
• Arrange hotel for TDY staff coming to assist Nigeria teams
• Assist staff in obtaining visas for international travel
• Assist in making international and local travel arrangements
• Arrange for telephones and internet modems for TDY and new staff, as the case may be
• Provide assistance and follow up to Expats and TCNs on obtaining Nigerian resident VISAS
• Assist in organizing for the dispatch  of goods  and equipment  whenever  required and ensure  that  packing  list,  waybills  and  export  documentations   where  necessary  are prepared and ensure that shipping details are communicated in writing promptly to the receiver
• Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularly
• Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day
• Coordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activity
• Coordinate catering services for official functions within and outside the office location
• Other tasks as requested by supervisor.
  

Qualifications and Experience

• Bachelor's Degree and/or equivalent relevant experience
• Verbal and written language skills in English require
• Ability to work independently and take initiative
• Ability to learn complex program procedures.
• Good typing skills. Good memo composition and editing skills. Good computer skills with sound knowledge of commonly used application software
• Familiar with internet search engines and able to undertake background search on well-defined tasks
• Able to work independently by managing priorities and workload within general schedule of work, instructions and standardized practices
• Excellent command of written and verbal English
• Takes initiative and can start/complete tasks with basic direction
• Excellent Computer knowledge. Proficient in Word, Excel, Outlook, Power Point and knowledge of Photoshop. Learn and become proficient in the firm’s management system (Applied) and other carrier software or websites, as needed
• Ability to Multi task and organize ongoing projects, looking for ways to become more efficient in completing tasks
• Consistently looks for ways to help support.