Job Vacancies at Plan International

Location: Pulka, Borno

Role Purpose

• The Security Officer will be responsible for the assessments, security related guidance and enforce implementation of security policies, guidelines and procedures for the Humanitarian Response Program with the support of the Safety and Security Manager.

Dimension of Role

• This will involve, but is not limited to: promoting a culture of security; security incident reporting; security guard oversight and management; monitoring and analysing the security situation in the states of humanitarian response, supporting the development and implementation of Security related Standard Operating Procedures (SOPs) in Borno field offices. The scope of responsibility is for both Plan International and all authorised visitors.

Key Roles/Responsibilities
Programme development & Quality Management:

• Advise Humanitarian/ country office staff Unit on all aspects of security, management issues and trends in the North East
• With support from Security Advisor develop/maintain an appropriate framework of security measures and standard operating procedures (SSOPs), which will increase Plan International Nigeria’s overall capacity to protect staff, programs, and property for the humanitarian response
• Ensure that Plan International Nigeria SSOPs reflect risk levels referenced in Plan’s Global Security Policy and ensure SSOPs are compliant with all Plan’s policies
• Manage the day-to-day operations of security management i.e. guard oversight/management/direction; identification, documentation, analysis and follow up of security threats/incidents; monitoring SSOP compliance; staff/vehicle movement control, etc. for the humanitarian response
• At the state level, lead the response to all security threats/incidents in a timely, professional and appropriate manner
• Review existing Security Risk Assessments (SRAs) and conduct same routinely in Pulka and other LGA’s in Plan’s Humanitarian response operational locations as well as whenever the security situation changes and advice programming
• Monitor and suggest ongoing improvements to existing security warning systems and produce the report to updates/alerts etc., then analyse available information with respect to potential impact to Plan International Nigeria and inform staff /management accordingly of security risks.
• Ensure regular communication with all project leads.  
• Regular attendance at relevant security meetings and forums for the North East.
• Report on security incidents/threats to Security Advisor on a regular basis (including analysis of trends) and focal persons at the district level
• Review physical security arrangements including insurance for staff and assets (e.g. vehicles) in collaboration with relevant managers such as P&C, Operations Managers etc, on a regular basis and implement action plans to improve/correct as/when required
• Develop and test contingency plans based on results and anticipation of security threat/risk assessments and develop staff preparedness/capacity to respond, staffing collaboration with focal persons at the district/Program Unit level
• Ensure that regular safety and security trainings are conducted with relevant field staff
• Build the capacity of all staff on security including health and safety aspects under P&C leadership/ownership
• Assess communications needs and recommend improvements/technological aspects to make sure that all equipment’s are working and in good condition such as generator(s), radios, satellite phones, etc.
• Assume any other responsibility as assigned by the supervisor.
• Human Resource Development
• Supports the training of Staff and partners on security protocols and practices.

Learning and knowledge management:

• Providing appropriate development tools/knowledge to staff on security and safety such as: provision of training for security guards; induction on Security to all Plan staff and maintain Security Briefing for all visitors.
• Ensure utilization, proper documentation and dissemination of the following below:
• Security Standard Operating Procedures (SOPs)
• Security Risks Assessments (SRAs)
• Security and Safety Management Plan (SSMP)
• Security Incident Logs and Reports and trend analysis
• Quarterly Security Report
• Loss/Incident Notification Form

Technical Expertise, Skills and Knowledge

• Strong knowledge and experience in occupational security and health & safety operations
• Ability to prioritise and manage complex and varied workloads, often to tight deadlines, in a dynamic, fragile and multi-cultural setting
• Ability to guide staff with limited security capacity
• Ability to predict and respond to security threats/incidents
• Strong diplomatic, interpersonal, and trouble-shooting skills including negotiation and influencing skills
• Ability to work with multiple stakeholders
• Energetic and motivated individual, with a proven track record of undertaking similar assignments
• Strategic and critical skills - but also focused on operational results and ‘getting things done’
• Commitment to continuous learning; willingness to keep abreast of new developments in security
• Able to work independently but also collaborate closely within teams
• Ability to establish and sustain strong working relationships with Plan colleagues and in the broader Nigeria community/context
• Culturally and socially sensitive

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Location: Pulka, Borno

Role Purpose

• Plan International Nigeria is seeking to implement General Food Distribution and Blanket Supplementary Feeding Programme project funded by World Food Programme (WFP).
• The post holder is to manage an array of warehouse activities including safeguarding of goods and supplies, and ensuring well-organized warehousing and storage service in compliance with WFP and Plan International warehouse and logistic guidelines.

Dimension of Role

• The post holder will contribute to the effective administration and logistics operation in Pulka ensuring the interface between operations and programme team members. The post holder will support development of Plan International implementing partners and staff capacity building. The post holder will supervise the car hire driver.

Key Roles/Responsibilities

• Provide day-to-day support to staff in general office operations and identify future needs.
• Ensure timely welcome services, warehouse management and other support services for staff and visitors.
• Manage travels of staff with Maiduguri Admin officer with respect to UNHAS bookings and feedback
• Coordinate and management movement register for all staff in Pulka field office
• Effective management of the office operations
• Prepare and file documents for signature and/or action, as necessary and ensure that proper filing systems are in place for the office.
• Manage and keep Asset register for the field office
• Plan and supervise the workflow in a warehouse
• Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols
• Taking records of general stock provided by WFP and movement of General Food Distribution and Blanket Supplementary Feeding Programme items.
• Controls inventory levels by conducting physical checking and counts; reconciling with data storage system.
• Maintain and manage inventories accurately
• Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement.
• Maintains safe and clean work environment by keeping shelves, pallet area, and work stations neat. Organize warehouse and work area for orderliness at all times
• Coordinates the planning and organization of meetings and workshops.
• Ensure that vehicles and all equipment are in good conditions and liaise with the Field office coordinator and Logistics and Procurement in Emergencies Specialist about necessary repairs and improvements as necessary
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
• Ensures that the SAP system is used to capture all necessary activities as required.
• Establish and maintain a well-functioning logistics support operation for the office – effective coordination and use of vehicles
• Perform logistics and procurement operations – Selection of vendors/suppliers and keep an updated vendor list
• Prepares and maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
• Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
• Ensure compliance with Plan International logistics standards and regulations
• Store Management using specified software
• Perform any other project related duties as specified by the Procurement & Logistics Specialist and other dotted line management.

Key relationships:

• Working contacts inside and outside the organization
• Support the preparation of reports for domestic and international consumption.
• Provide timely responses concerning queries linked with relevant projects or programmes.
• Report to the Project Coordinator
• Provide support to Plan International Nigeria’s programme delivery and resource mobilization.
• Work with other members of the programme units to ensure effective and efficient programme delivery.

Technical Expertise, Skills and Knowledge
Essential:

• A degree in Business/Public Administration or related field.
• At least 4 years of experience working in administration and logistics generalist role including relevant experience in the deep field?
• Relevant experience in warehouse management
• Experience in use of SAP
• Fluency in English with excellent writing and speaking skills is required.
• Excellent and demonstrable experience in procurement processes and logistics management.
• Demonstrable experience in office management and staff coordination.
• Excellent writing and speaking in English language
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
• Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
• Experience with Microsoft Word, Excel, Power Point and Outlook
• Ability to carry strenuous warehouse duties of lifting heavy items

Desirable:

• Strong communication skills: oral, written and presentation skills.
• Strong leadership, team building, conflict resolution and ability to deliver PLAN’s strategic objectives.
• Extremely flexible, and have the ability to cope with stressful situations
• Facilitate the development and scheduling of volunteer outreach activities

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Location: Maiduguri, Borno

Role Purpose

• The purpose of this role is to provide procurement support for the new livelihood project in Borno State in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.

Dimension of Role

• The post holder will contribute to the effective procurement coordination in Maiduguri offices in Borno State, ensuring the interface between operations and programme team members.
• The post holder will support development of Plan Internationals implementing partners and staff capacity building.

Key Roles / Responsibilities

• Provide day-to-day support to staff in general office operations and identify future needs.
• Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors.
• Coordinate and management movement register for all staff and visitors in the Borno office
• Effective management of the office operations
• Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office.
• Coordinates the planning and organization of meetings and workshops.
• Ensure that vehicles and all equipment are in good conditions and liaise with the Field office coordinator and Humanitarian Admin and Logistics Advisor about necessary repairs and improvements as necessary
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
• Ensures that the SAP system is used to capture all necessary activities as required.
• Establish and maintain a well-functioning logistics support operation for the office – effective coordination and use of vehicles
• Coordinate logistics and procurement operations – Selection of vendors/suppliers
• Prepares and maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
• Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
• Ensure compliance with Plan International logistics standards and regulations
• Ensure appropriate request for quotation is placed and correct quotations received for processing
• Responsible for purchase order creation and maintenance in SAP
• Store Management using specified software
• Perform any other project related duties as specified by the Logistics specialist and Field Coordinator and other dotted line management.

Technical Expertise, Skills and Knowledge
Knowledge:

• A Degree in Business / Public Administration or related field.
• At least 2-4 years of experience working in administration and logistics generalist role in an INGO setting
• Experience in use of SAP
• Fluency in English with excellent writing and speaking skills is required.
• Excellent and demonstrable experience in procurement processes and logistics management.
• Demonstrable experience in office management and staff coordination.
• Ability to speak Hausa language will be an advantage.
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
• Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
• Experience with Microsoft Word, Excel, Power Point and Outlook.

Skills:

• Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff and also able to work with disaster-affected communities in a sensitive and participatory manner.
• Excellent negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff in a very sensitive environment.
• Strong organizational and work prioritization skills and attention to detail
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively.
• Proven ability to solve problems independently without direct supervision.
• Good facilitation skills and ability to deliver induction briefing/training.
• Excellent interpersonal skills, the ability to communicate clearly and effectively at all levels, and to maintain this under pressure.
• Ability to work with limited supervision from Line Manager.

Behaviours:

• Commitment and adherence to humanitarian values and standards
• Focussed and striving for the delivery of programme
• Cross-culturally agile
• Aware of own strengths, weaknesses and pro-active in using feedback and self-development
• Aware of impact on others and uses impact to create positive climate at work
• Works with trustworthiness and integrity and has a clear commitment to Plan International’s core values and humanitarian principles
• Resilience / Adaptability and flexibility: ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.
• Awareness and sensitivity of self and others: demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.
• Patient, adaptable, flexible, able to improvise and remain responsive under pressure.
• Preparedness to live and work in uncertain security environments.
• Experience working in conflict or emergency-affected areas (or other situations where insecurity and corruption can be big issues).