Job Vacancies at John Snow Inc - JSI

Principal Duties and Responsibilities (Essential Functions)

• Conduct the procurement process for technical and operational procurement – from solicitation to final delivery of goods and services, including submission of final payment request to Finance for payment processing.
• Track operational and programmatic procurement requests. Ensure all requests are logged, acknowledged, and acted upon in a timely and compliant fashion and are consistently updated in the procurement tracker.
• Contribute to regular updates of the vendor database, with the objective of promoting a more transparent and competitive procurement process. The vendor database will contain a selection of vendors and service providers.
• Daily update of the procurement tracker to monitor the status of procurement actions.
• Facilitate technical evaluation committees, where required, to inform final procurement decisions on goods and services to obtain the best value.
• Cultivate and manage relationships with local vendors and service providers to ensure they fully understand USAID FAR/AIDAR regulations and are compliant with procurement processes and systems, as well as requirements for working with Chemonics.
• Draft negotiation memoranda, selection memos, and other procurement documentation where applicable, and ensure this is on file for all procurements.
• Prepare purchase orders and work closely with the Program and Operations teams to ensure all procurements adhere to the specifications in the procurement action request (PAR) forms prior to final purchasing.
• Investigate and provide a resolution on post-order problems and of progress reports on procurement matters
• Upon completion of procurements, prepare and process all necessary paperwork, and ensure copies are saved on the Shared Point prior to submission to Finance for payment.
• Under the guidance of the Procurement Manager, prepare documents using ARTMIS to manage commodities procurement actions.
• Production of weekly reports on procurement actions and status.
• Ensure the highest level of honesty, integrity, openness, and transparency in administering the award processes and procedures.
• Report any concerns or issues, whether verified or not, to senior management through the supervisor.
• Other tasks as assigned by the Procurement Manager and/or Director, Procurement and Subcontracts.

Job Qualifications

• Bachelor’s Degree in the relevant technical area.
• Five years’ relevant experience in procurement of goods and services with International Non-Governmental Organization especially in the health sector preferred. USAID or World Bank experience a plus.
• Demonstrated experience working with high performing team required.
• Experience engaging with local and international vendors on procurement of goods and services required
• Knowledge of procurement using ERP systems is required
• Knowledge of the Nigeria public health sector environment a plus.
• Proactive, with a positive problem-solving approach and attention to detail.
• Good interpersonal and team-working skills.
• Fluency in English and effective communication skills are required.

Application Closing Date
19th April, 2024.

How to Apply
Interested and qualified candidates should submit their proposals, including a detailed workplan and budget to "The Technical Manager" via:  recruiting@ng.jsi.com using "Procurement Advisor NPHCDA" as the subject of the mail.

Note

• Applications will be reviewed on a rolling basis.
• Interviews will be conducted on a rolling basis.
• Only short-listed candidates will be notified. JSI offers competitive salary and benefits.
• JSI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity.
• We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, gender identity, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. Women are encouraged to apply.

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Summary

• The Program Associates will support communications, Massmedia and media materials related activities including documentation at state level.
• S/ he will work closely with the Senior SBC Advisor, State Team Lead, state SBCC officer, state Social Mobilization/ Health Promotion Officer (SMO) and other state thematic area Program Associatesfor effective coordination and integration with state-led community engagement efforts.

Essential Duties and Responsibilities

• Support M-RITE Communications and Mass Media activity planning and implementation processes.
• Support M-RITEliaison with Radio and TV stations on compliance to contract deliverables, deviations, airing challenges, opportunities and general observations or feedback.
• Monitor and report on the airing status of M-RITE Nigeria Radio and TV spots across implementing states.
• Provide support to programmatic research and knowledge management processes such as conduct of interviews, follow up and documentation for success stories and Human Centered Design at the state level.
• Support M-RITE representative/s at ACSM Subcommittee meetings and similar partner forums as required
• Track and report on other COVID-19 campaign, Routine Immunization/ PHCcontent across all three Media arms.
• Identify new media opportunities for M-RITE in the state.
• Other duties as identified by his/her supervisor.

Supervisory Responsibilities:

• This position has no direct supervisory responsibilities.

Minimum Qualifications

• An HND / Bachelor’s Degree in Arts, Social Sciences or Health Sciences.
• Advance Degree in Health Promotion is desirable
• Experience supporting NERICC/NPHCDA/SERICC/ SPHCDAand versatility with a camera is an asset
• Working Knowledge of MS Office Packages and database software and applications
• Well-organized, with ability to track multiple activities and deadlines
• Ability to work successfully in a cross-cultural, team-based environment.

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Role

• The Strategic Partnerships Advisor will use his/her in-depth contextual understanding, technical expertise, and relationship building skills to define and deliver strategic partnership based on the strategic partnership guideline, aligned with the Country Strategic Plan and Global Partnership Framework in Nigeria.
• The Advisor will work to develop, review and strengthen our strategic partnerships with NPHCDA, NAFDAC, NCDC, NACP, civil society organizations, institutional partners, government, the private sector, research institutions as well as our collaboration with different levels of government.
• S/he will also lead strategic partnership and project initiatives that strengthen the organizational capacity, ownership and agency of partners and civil society organizations to increase their effectiveness in contributing to the realization of children’s rights in Nigeria.
• The role will support the design and implementation of monitoring and evaluation systems to demonstrate impact in line with our partnership principles in general and country office Strategic Partnership Guideline and other tools in particular, while sharing learning across our programmes, teams and partners.
• The role will work closely with colleagues across functions, building partnership brokering and strengthening skills and coordinating approaches to partner capacity strengthening.
• This role is responsible for monitoring trends that affect civil society in Nigeria Country and it includes a focus on external representation on priority issues including on civil society strengthening, civic space, responsible partnering and localization.
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Scope of Role

• Reports to: Country Director MRITE, Departmental Directors NPHCDA, NAFDAC, NCDC.
• Staff reporting to this post: no direct reports but expected to provide coaching and mentoring support to operational and other technical colleagues and local partners
• Budget Responsibilities: None

Role Dimensions

• The role is expected to foster relationships with a wide range of internal and external stakeholders including MRITE members, the Country Office Programme Development & Quality team, Program Implementation, Awards and Partnership Management, advocacy and campaign colleagues, Regional Partnership Advisors, technical counterparts in other organizations, donors etc. The role is also expected to engage with internal technical working groups and communities of practice.

Context:

• Mainly development context; but provides support in humanitarian settings as appropriate.

Primary Technical area: 

• Partnerships and Institutional, Civil Society Strengthening.

Key Areas Of Accountability
Technical Leadership:

• Provide technical leadership on strategic partnerships and civil society strengthening for the Country Office, and set the strategic approach in relation to the wider country strategy. Ensure the participation of partners and civil society actors in the development or revision of Country Strategic Plans
• Lead strategic partner scoping processes, with focus on the diversification of partnerships and strategic partnerships, in line with the Country Strategic Plan (2018-2028).
• Provide technical guidance and build capacity of Country Office staff on strategic partnerships (e.g. Partnerships Framework, partnership brokering) and civil society strengthening.
• Lead organisational development activities and approaches for partner organisations.
• Support the piloting of innovative approaches to strategic partnerships, localisation and civil society strengthening with the goal of shifting power to children, communities and CSOs.
• Identify and analyse contextual trends in relation to civic space (with CRG colleagues) to inform advocacy strategies
• Support CSOs to have an increased opportunity for expand civil society space and civil society influence.
• Closely work with civil society partners, analyse the civic space and its implications for CSOs engagement in child rights in Nigeria.
• Facilitate for an increased participation of CSO partners in national and regional policy and public dialogues in relation to the children.
• Champion diverse and strategic partnerships across the Country Office: work with colleagues across functions to raise the voice and uplift the profile of partners and children within the Country Office, across MRITE and externally.

Ensuring Programme Quality (Design & Implementation):

• Work closely with new business development colleagues to identify and pursue funding opportunities for strategic partnerships; engage with technical partners, donors and colleagues across MRITE.
• Serves as a primary TE to strengthen capacity of CSO partners implementing Sida CSO Program (2022-2026).
• The strategic partnership advisor will have a broader role under PDQI to strengthen strategic partnership to achieve the strategic goals and promote sustained change for children’s rights.
• Lead the technical scoping, planning, and design and proposal writing during new programme development on strategic partnerships, and ensure that we design and deliver high quality partner-led programmes for children, building on global best practice. Ensure that gender, disability, resilience, child rights programming, considerations are reflected in our programme design and implementation of strategic partnership.
• Work with technical and implementation colleagues to ensure that the country strategy and related processes, and individual programmes, are designed jointly with strategic partners.
• Provide oversight and guidance to the programme implementation teams to ensure that civil society strengthening programme or localisation components are technically sound, implementation methods are consistent with national and global strategies, acknowledged good practice; and are likely to achieve scale, as well as equitable and sustainable results.
• Work with Monitoring, Evaluation, Accountability & Learning (MEAL) teams to conduct quality monitoring through participatory methodologies (including child-friendly methodologies), for example on civil society strengthening activities and on the quality of partner relationships;
• Contribute towards the creation of an organisational learning culture that promotes the use of data, evidence and analysis and understands its link to quality and accountable programming;
• Undertake field visits to partner offices project sites; work with partners and implementation teams to understand impacts, risk, operational challenges, and continuously identify opportunities for learning and improvement.
• Contribute to organisational learning on partnerships, civic space, civil society strengthening and localisation, ensuring that learning from our programmes and from our actors is shared across the thematic sectors and our partners, as well as with colleagues in the wider regional and Partnerships community in MRITE.
• Ensure that partnership and localisation approaches are embedded into emergency response strategies.
• Working closely with Partnership Unit, conduct partner assessments (using SC assessment processes and tools) and design and deliver emergency response and recovery programmes. Ensure synergies between humanitarian partnership teams, data and programme design.

Networking & External Engagement:

• In alignment with Country Office strategy and leadership, engage in strategic positioning with donors, Civil Society partners and government in-country, and ensure that MRITE is a partner of choice.
• Engage in partnership brokering, supporting colleagues in this area where requested
• Ensure that MRITE is influencing and learning from others through national technical coordination and networking bodies such as clusters and working groups where relevant.
• Strengthen civil society engagement in national dialogues and policy processes through working closely with advocacy and child rights governance colleagues. Ensure that the voices of children are represented in our partnerships and localisation work.
• Leverage and liaise with technical colleagues from across MRITE, including technical working groups and centres of excellence, ensuring that learning from the Country Office is shared with others and global lessons brought back.

Behaviours (Values in Practice):
Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling MRITE values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for MRITE, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity
• The post holder must commit to work in an international agency that respects racial diversity and fights racism in all forms; and to model positive behaviours and respect to all colleagues, partners and communities.

Qualifications

• Master’s Degree in Social Sciences, Development, Organisational Leadership, International Relations, or relevant fields. Extensive and substantive relevant practical experience may be considered in lieu of a Master’s Degree.

Experience and Skills:

• At least 5 years’ experience in the design and implementation of development and/or humanitarian programmes, with at least 2 years’ experience in partnership based programming.
• Track record of engaging civil society networks, NGOs, and government agencies in Nigeria.
• Familiar with partnership principles, participatory approaches, organisational capacity development methodologies and the localisation agenda.
• Demonstrated experience in developing and leveraging partnerships for strategic achievement of organizational goals and mutually beneficial relationships
• Experience in organizational capacity development and significant training, facilitation and capacity building skills
• Track record in successful business development/fundraising partnership.
• Demonstrated program design, monitoring and evaluation skills, including co-designing pathways to sustainable impact at scale.
• Experience of strategy development and planning.
• Excellent conceptual and theoretical understanding of the rights based approach and civil society, as well as human rights and/or children’s rights.
• Experience in networking and representation focusing on localization, civil society strengthening, access or the involved in civil society in influencing and advocacy.
• Able to generate and use data and evidence on what works and what doesn’t work for partnerships and civil society strengthening.
• Experience of promoting quality and impact through at least one cross-cutting area: gender equality and inclusion, adaptive and safer programming; child rights; disability; migration and displacement.
• Skilled at networking and representation in order to promote learning, strengthen civil society and mobilise and coordinate resources.
• Fluent in English and high level of English writing skills.

Key Competencies:
Technical competencies:

• Inspires others to embrace the values and principles that underpin partnerships and the localisation agenda (Leading edge)
• Leads formal and informal engagement with diverse, strategic partners based on shared, long-term visions (Leading edge)
• Promotes the unique role of MRITE in partnerships to promote the rights of children (Accomplished)

Generic Competencies:

• Being the Voice of Children: Promotes evidence-based policy and public engagement that includes the voices of children and their communities
• Advancing Equality & Inclusion: Displays a commitment to ensuring everything we do considers the most deprived and marginalised children.

Additional Job Responsibilities:

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.