Job Vacancies at Grassroots Lifesaving Outreach (LESGO)

Clinical Supervisor

The Clinical Supervisor directs and manages an effective clinical service delivery team using applicable principles of Social Work and/or Counseling which include - patient psychosocial assessment, group and individual psychotherapy, family intervention, patient/family education and treatment planning. Setting goals for performance and deadlines in ways that comply with project goal. Organizing workflow and ensuring field staff understand their duties or delegated tasks. Monitoring field staff productivity and providing constructive feedback and coaching. He/She reports to Deputy Health Manager.
Job Requirements

• Registered Nurse with over two 2 years’ relevant clinical experience
• A Degree in Nursing, Community or Public Health, or a related field from an accredited academic institution will be an added advantage
• Valid license to practice nursing in Nigeria
• Relevant professional work experience in public health or life-saving health, SRH and protection/GBV activities including familiarity with the Emergency/ humanitarian context with at least two years in a supervisory role
• Proficient in use of computers and Microsoft Office applications.

Work Experience

At least 2 years of experience in Clinical Management and staff supervision, Health Experience in running Primary Care Program especially with NGO/INGO.

Knowledge and Skills:

• Good knowledge of Public Health Ability to manage a fair workload including emergencies Knowledge of medical ethics.
• Language Skills: Fluent in English and Hausa; good knowledge in Fulfulde is an added advantage.

RESPONSIBILITIES

• Coordinates and supervises activities of all field staff (Nurses, CHEWs, CHVs).
• Oversee development and review of work plans.
• Counsel, motivate, and discipline field staff, and referring advanced issues to Deputy Health Manager

·      Perform consultation on need basis, especially when on the field.

• Conduct performance reviews and clearance of field staff for monthly stipends, forwards names of cleared staff to Deputy Health Manager.
• Ensure field staff comply with licensure requirements and humanitarian principles.
• Ensure compliance, accuracy, and quality of clinical documentation and other required documentations.
• Perform consultation on need basis especially when on the field
• Collates all field reports from Health Facilities, Mobile Teams, and Community Volunteers.
• Ensure all collated field reports goes through Deputy Health Manager’s approval and forwards all approved results to M&E Officer.
• Represent LESGO in coordination meeting at project location as and when due
• Any other tasks as delegated by the Deputy Health Manager

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Procurement/Logistics Officer 

Job Overview:

Under the overall supervision of the Executive Director and the technical guidance of the Finance Manager, the successful candidate will be responsible and accountable for Procurement and Logistics activities for LESGO Offices in Yola. In coordination with LESGO’s Procurement Unit, she/he will carry out procurement and supply chain tasks in accordance with instructions, regulations and rules which governs LESGO’s management of resources related to procurement in Nigeria.

Required Qualifications and Experience

Education: Master's Degree in Business Administration, Management, Logistics, Procurement, Accounting or a related field from an accredited academic institution with two (2) years of relevant professional experience; or University Degree in the above fields with 3 years of relevant professional experience.

Skills:

• Extensive knowledge of humanitarian non-profit organizations, procurement and financial rules, as well as SAP elements as they apply to procurement and logistics.
• Extensive knowledge in store keeping, supply chain and logistics.
• Computer Skills: Excellent knowledge of the MS office software including Word, Excel, Outlook.

Key Responsibilities;

• Implement procurement processes and logistics operations for the project, including grants, strictly following all rules and regulations as well as all stipulations established by Nigerian law.
• Review and recommend changes to procurement policies and procedures as required.
• Maintain procurement processes according to LESGO’s procurement policies.
• Manage/maintain a registry and file system for procurements to allow for efficient document and process audits.
• Maintain the privacy of grantees and vendors.
• Maintain procurement files, including proposals, evaluations, award documents, official contracts, and correspondence on all procurements, following policies and local law.
• Provide training on procurement and delivery of goods and services to program team, grantees, and beneficiaries as it pertains to established protocols by the project and local law.
• Manage account status for all credit accounts established with vendors.
• Supervise and verify the procurement of materials according to the context and or/needs of the beneficiary, community and/or project.
• Design and prepare Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
• Work with local, national, and international vendors of goods and services to ensure quality, maintain professional distance required to ensure high ethical standards.
• Ensure competitive procurements by attracting potential vendors for the purchase of goods or services either through direct, bid invitation, or other mechanisms that ensure high standards of transparency.
• Designate or participate in evaluation committees for proposals submitted by the various vendors, according to the solicited terms of reference and regulations.
• Verify quality and quantity of products according to the context and/or needs of the beneficiary, community, and/or project.
• Process procurements according to respective rules and regulations.
• Maintain strict control of grant budgets, and financial expenditures.
• Coordinate delivery logistics with program team and/or grantees to obtain the required permits including delivery receipts.
• Management of fleet and logistics related contracts for quality of services offered by outsourced fleet service provider.
• Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation or related expenses under grants.
• Prepare budgets, solicit quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
• Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
• Verify deliverables are complete and done in a timely manner.
• Perform other tasks, as assigned by the Project manager.

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M&E OFFICER

The Monitoring and Evaluation (M&E) Officer will be responsible for the design, coordination and implementation of the monitoring and evaluation of the Project. The M&E Officer(s) will support the Monitoring and Evaluation (M&E) Unit in implementing the M&E strategy, as detailed in the LESGO M&E Guidance and Policy Document, to periodically measure and report on the project performance, results and impacts of the project. The M&E Officer(s) will provide day-to-day management of monitoring & evaluation activities, working with LESGO staff, external consultants, key stakeholders, donor, and volunteers involved in the project reporting process. He/She reports to Project Manager.

Requirements:

• Bachelor’s Degree in any field
• A minimum of one (1) to three (3) years’ experience in a monitoring and evaluation in humanitarian context.
• Experience working on donor-funded project will be an added advantage.
• A high level of written and verbal communication.
•    Proficiency in the use of Microsoft office suite- Word, Excel, PowerPoint, and data analyses and visualization skills.

RESPONSIBILITIES

• Manage the information-gathering process to report performance quarterly and annually.
• Institutionalize monitoring activities including, data collection, reports preparation, and documentation. This includes also exchanging and communicating information, results and lessons learned, with staff and stakeholders.
• Provide support in the oversight of data quality control and review.
• Recommend further improvement of the logical framework
• Provide any other required assistance and guidance to the M&E unit; this includes working with external evaluators in the implementation of impact evaluation missions, responding to Donor’s requests for information on: data sources, data measurement methods, frequency of data collection, disaggregation, etc.
• Develop monitoring and impact indicator for the project success
• Monitor and evaluate overall progress on achievement of results
• Monitor the sustainability of the project's results
• Provide feedback to the Project Manager on project strategies and activities
• Suggest strategies to the Project team for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks
• Report monthly, quarterly, half-yearly and annual progress on project activities to the Sector and donor as required.
• Represent LESGO with external stakeholders, including humanitarian partners, donors, authorities, etc.
• Actively participate in cluster meetings and any other relevant forums
• Management 0f LESGO web content, online publication, and related activities.

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Job Overview

The Finance and Administration Officer will be responsible for leading, managing, tracking, and reporting on financial management and tracking of activities implemented under LESGO’s Financing Program.
Qualifications and Requirements

BS / BA Degree in Accounting, Finance, and Business Administration or its recognized equivalent, and 2 – 5 years relevant experience or MS / MA Degree in Accounting, Finance, and Business Administration or its recognized equivalent, and 3 – 5 years relevant experience.

Minimum of 3 years of supervisory experience in office management and administration.

Skills;

• Knowledge of local and donor contractual requirements and regulations
• Knowledge of generally accepted accounting, budgeting, and fiscal control theory and practices.
• Budget development skills with multi-funding sources and general ledger skills.
• Relevant software skills include automated accounting software database spreadsheets and Management Information Systems.
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
• Report on variances and status on regular basis.
• Work independently with initiative to manage high-volume workflow.
• Routine coordination with employees and consultants, on-site and in the field.
• Demonstrated analytical skills in the interpretation of budgetary, financial, and related management information.
• Must have report writing skills and be able to communicate with impact.
• Strong organizational skills and ability to prioritize and handle pressure in difficult situations.
• Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying, and analyzing financial data.
• Must exhibit high levels of professionalism, integrity, and ethical values at all times.
• Time management skills, both in planning and organizing work to meet deadlines.
• Ability to effectively communicate financial and internal control issues to staff with little or no financial background.

Key Responsibilities

• Financial Management: Prepare and process all accounting transactions such as disbursement, cash receipts, journal entries and advances which are in accordance with LESGO’s finance and accounting policies and procedures
• Administrative Management: Prepare and process all administrative documents including correspondences, coordinate office staff activities in accordance with LESGO’s Administrative policies and procedures
• Ensure timely submission of monthly requests, reconciliations, and financial statement reports
• Maintain accurate bank records of cash withdrawals and deposits.
• Ensure efficient payments and disbursements according to approved policy and procedures
• Provide administrative, logistical, and procurement support to the team, including payment to events participants, transportation and accommodation arrangements, and ongoing operations
• Follow up on issues raised by the Finance and Grants Teams to ensure compliance and resolution
• Other duties related to logistics and procurement, as assigned by the Project Manager

Budget Management

• Assist activities managers with compiling, managing, monitoring, and tracking budget (e.g., organizing invoices, checks, & other financials) and preparing financial/funding reports, when deemed necessary.
• Work with the program team to ensure budget compliance.
• Administration and activity management
• Ensure proper function of logistical operations including travel & events organization
• Ensure proper function of archive and documentation system
• Ensure maintenance of up-to-date register of assets
• Work with the program team to forecast financial transaction needs and support in identification and recruitment of vendors based on project rules and regulations.
• Lead interactions with external vendors.
• Participate in virtual/in-person periodic check-ins with the management team, finance and grants team and other partners, as required.
• Provide technical support on the recruitment and management of staff, including developing Terms of Reference (ToRs), staffing plan, participate in recruitment processes and performance evaluations where applicable.

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Deputy Health Manager JD

Supervise the overall implementation of project plans, ensuring adequate communication and organization between local partners, international partners, and staff. S/he will provide technical leadership and support to strengthen monitoring and evaluation (M&E), and performance reporting within the targeted geographic area, which may include building capacity of health workers and other stakeholders to monitor, document and analyze the performance of health services and activities and ensure data quality. He/She reports to Project Manager.

Education Qualification:

• Medical Degree from a recognized University who holds a valid practicing license.
• A degree in Public Health will be an added advantage.

Work Experience

At least 2 years of experience in Clinical Management and staff supervision, Health Experience in running Primary Care Program especially with NGO/INGO.

Knowledge and Skills:

• Good knowledge of Public Health Ability to manage a fair workload including emergencies Knowledge of medical ethics.
• Language Skills: Fluent in English and Hausa; good knowledge in Fulfulde is an added advantage.
• Computer Skills: Excellent knowledge of the MS office software including Word, Excel, Outlook.

Responsibilities

• Coordinates projects implementation, ensuring high quality and timely delivery of all project objectives
• Perform consultation on need basis, especially when on the field.
• Ensure that the program is implemented in ways responsive to communities, partners, and communities and in line with humanitarian principles, values and strategic plan and procedures
• Prepare project and donor reports in a timely manner and in compliance with internal and external requirements.
• Work in collaboration with Program Manager to oversee project implementation ensuring that services are delivered on time, on budget and in compliance with donor regulations.
• Ensure that programme interventions continue to be informed by and integrated with other core sectors (Protection & WASH)
• In coordination with MEAL unit develop tools for the effective reportage and data gathering
• Perform consultation on need basis especially when on the field
• Oversees all activities of field staff, working closely with Clinical Supervisors
• Coordinates with Clinical Supervisors in gathering field reports.
• Examine and approve all field reports with signature
• Approves clearance of field staff for monthly stipends
• In collaboration with the MEAL officer, monitor programme objectives, outputs, indicators, and activities – ensuring team remains on track as per donor commitment
• Work with MEAL officer to ensure appropriate, timely and accurate data collection against agreed indicators to enable both internal and external reporting
• Identify, reach out and create collaboration with partners such CBO and CSO or any other relevant actor or stakeholder which is in line with the organization vision
• Work closely with Project Manager to secure strategic funding opportunities and develop proposals based on identified gaps and needs
• In coordination with the management and project staffs, produce quality reports to ensure accurate, coherent, and timely reporting.
• Provide technical support on the recruitment and management of Health staff, including developing Terms of Reference (ToRs), staffing plan, participate in recruitment processes and performance evaluations where applicable.
• Any other tasks as delegated by the Program Manager
• Represent and participate in relevant Health working groups, cluster meetings and any other relevant forums

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Job Overview

Under the direct supervision of Executive Director, the Program Manager is the focal point for LESGO projects intervention across the BAY (Borno, Adamawa and Yobe) states. He/she will be responsible for supervising staff of health project and will carry over, implementation, monitoring, support with the overall capacity building of health program staff, and progress reporting of projects for health. The Program Manager ensures that the LESGO’s project interventions in across the BAY states are guided by the Nigeria Country Program SAP Implementation Plan. He/she reports to the Executive Director and works closely with other health managers, Monitoring and Evaluation Manager and sectors.

QUALIFICATIONS

• Education: Basic degree in Administration and/or Management from a recognized University.
• Professional certification in project management
• A degree in Public Health will be an added advantage.

Work Experience:

• At least 3 years’ experience in managing and implementing primary and secondary health programs.
• Able to lead a team and experience in staff management.
• Experience in outbreak response interventions
• Ability to work with displaced communities with diverse cultural and ethnic backgrounds.
• Experience in donor report writing and proposal development
• Have experience in general management including financial and budget management, HR, and logistics

Demonstrated Technical Skills:

• · Background in situation analysis, health assessments M&E and program implementation.
• · Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint. Add position-specific (e.g., accounting software, statistical software, etc.).
• Language Skills: Fluent in English and Hausa; good knowledge in Fulfulde is an added advantage.

Responsibilities

• Lead and identify engagements between the project staffs in Adamawa and LESGO office to effectively address technical support needs and promote LESGO’s strategic value.
• Develop and contribute to the development of technical assistance tools and products (assessments, reporting templates, training curriculums/tools, M&E, etc.) that enhance programmatic impact through improved learning mechanisms as well as through influencing program partners and team members for adoption, utilization, and dissemination.
• Contribute to the development and implementation of organization and department-wide strategies, standards, tools, and best practices in project programming.
• Support in LESGO organization-wide contributions to the Activity through appropriate liaison, coordination, contribution in the implementation of key strategic initiatives and activities; and other requirements as agreed with supervisor and Management.
• Collaborate with project team to ensure quality and timely implementation of activities, and ensure that resources (human, financial, material) are available and applied appropriately.
• Coordinate regularly with LESGO Management team members (identifying key areas for support and collaboration) to ensure effective technical assistance, strong partnership management, and the smooth implementation of activities.
• Lead day-to-day decision-making in relation to activities carried out by LESGO and communicate clearly and effectively with LESGOs Management team to resolve issues with significant operational or strategic implications.
• Manage and oversee program operations as it relates to the sub-award, including program reporting, administrative, logistics, procurement, budgeting, and oversight of grant.
• Cultivate new and existing relationships with key stakeholders to maximize collaboration, impact, and visibility of the Activity and LESGO at large.
• Serve as LESGO’s primary representative with key partners, forums, and stakeholders
• Actively engage in the relevant sector working groups and networks to stay abreast of the latest developments, innovations, and best practices and share with the LESGO’s staffs and management.
• Contribute to proposal development particularly by identification of potential strategic partners and relationships, supporting and at times leading on concept note and/or research design development.
• Lead discussions with communities and beneficiaries on programme design and project review