Job Vacancies at DAI

Start date: November, 2021 – August 6, 2025

Background:

The purpose of the five-year (2020-2025) “State Accountability, Transparency and Effectiveness” (“State2State”) Activity is to increase the accountability, transparency and effectiveness of selected state and local governments (LGAs) in Nigeria. This will be achieved by: strengthening governance systems (with a focus on public financial management [PFM] and procurement, as well as monitoring and evaluation) related to the delivery of services in key sectors (basic education, primary health care, and water, sanitation and hygiene [WASH]); increasing government responsiveness to citizen needs and priorities; and improving government and civil society capacity to manage conflict (through work on prevention, mitigation and reconciliation with the same sectoral partners, not stand-alone assistance to the police or judiciary). State2State will achieve this purpose by facilitating the strengthening of subnational governance systems in a sustainable manner, supporting the efforts of local reformers and building on locally-derived solutions including, to the extent possible, reforms already working in other parts of Nigeria.

Position Objectives:

The Finance Specialist position will support the Senior Accounting Manager to manage the State2State finance/accounting activities and ensure strong financial management and performance of the project.

Responsibilities:

The Finance Specialist will:

• Support the Senior Accounting Manager and work closely across project teams on problems involving accounting systems and financial planning.
• Be responsible for providing the appropriate financial and operating information as necessary.
• Allocate project funds among the various program activities.
• S/he will support the Senior Accounting Manager in coordinating the annual and other financial audits—including preparation of supporting schedules and information—respond to auditor questions and consolidate report formats.
• Ensure that all transactions follow DAI/USAID standards, regulations and policies.
• Help establish and maintain adequate system controls to protect against financial misstatement, in accordance with applicable government accounting and administrative regulations.
• Record all financial transactions in Field Accounting System (FAS) on daily basis.
• Ensure accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
• Upload the expenses into Oracle based on DAI’s schedule.
• Perform monthly bank reconciliations and routinely monitors bank account balances.
• Ensure that payroll is recorded in the accounting system.
• Audit travel requests and expense reports for accuracy and compliance.
• Follow procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel.
• Review and monitor outstanding advances report by paying close attention to advances that have not been settled after 30 days of issuance.
• Ensure that WHT is remitted as at when due as provided by tax law.
• Ensure that processed payment vouchers are printed and signed by responsible officers, merged with other support documents and uploaded on SharePoint on a monthly basis.

Perform other tasks as assigned.

Reporting:

The Finance Specialist will report to the Senior Accounting Manager.

Minimum Requirements:

• Bachelor’s degree in finance, business administration, public administration, economics, or other relevant field is required. An advanced degree is preferred.
• At least 7 years of experience in finance and accounting. Previous experience working on US Government funded projects highly preferred.
• Strong training, communications, and personnel management skills.
• Previous supervisory experience highly preferred.
• Strong oral and written communication skills.

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Start date: February 2022

Background:

The purpose of the five-year (2020-2025) “State Accountability, Transparency and Effectiveness” (“State2State”) Activity is to increase the accountability, transparency and effectiveness of selected state and local governments (LGAs) in Nigeria. This will be achieved by: strengthening governance systems (with a focus on public financial management [PFM] and procurement, as well as monitoring and evaluation) related to the delivery of services in key sectors (basic education, primary health care, and water, sanitation and hygiene [WASH]); increasing government responsiveness to citizen needs and priorities; and improving government and civil society capacity to manage conflict (through work on prevention, mitigation and reconciliation with the same sectoral partners, not stand-alone assistance to the police or judiciary). State2State will achieve this purpose by facilitating the strengthening of subnational governance systems in a sustainable manner, supporting the efforts of local reformers and building on locally derived solutions including, to the extent possible, reforms already working in other parts of Nigeria.

Position Objectives:

The Communications Specialists will support the strategy, design and implementation of communication and engagement activities to tell the story of the projects’ work through a suite of communications approaches and deliverables, including written communication (reports, success stories, etc.), social media, photography, graphic design, website design, event management, etc.

This position will be embedded within a state with responsibility for the communications work in that state, as well as coordinate with the wider project team to provide communications expertise and ensure consistent style, branding, and strategy across the project.

Responsibilities:

• Collaborate with the Communications and Knowledge Management Specialist in the Main Office and other staff member(s) to ensure integration of communications and knowledge management activities that complement and report on state-level program activities.
• Responsible for providing inputs and developing state-specific content for the design, development, and management of public affairs and public awareness communications programs.
• Support the preparation and presentation to USAID of reports and written communications on the progress and impact of program activities.
• Be creative and collaborative, and encourage an open, transparent environment where everyone is informed about project developments.
• Assist in the circulation and retention of project documents and information.
• Source content for the production of newsletters and bulletins for internal and external audiences and weekly summaries for all staff on what is happening across the project.
• Responsible for information collection, content generation and development of communications and knowledge management products, with particular responsibility for the selected state. Supports the generation of communications/knowledge management workplans and products including events and webpages.
• Ensure awareness of and learning from project accomplishments.
• Assists other communications and project staff as needed, providing guidance in their particular area of expertise.

Reporting:

The Communications Specialist will report to the State Lead, working closely with the Communications and Knowledge Management Specialist in the Main Office.

Minimum Requirements:

• Bachelor’s degree in a relevant field such as English, communications, marketing, information management, public affairs, media, or other relevant field required.
• At least 7 years of relevant professional experience, with at least five (5) of experience in marketing communications, information management, public affairs, public awareness and/or media.
• Expertise in particular area(s) of communications preferred, such as writing, website design, graphic design, social media, photography, even management, etc.
• Previous experience in a USG-funded communications role is preferred.
• Excellent oral and written communication skills in English. Fluency in local languages of the state highly preferred.

Women and persons with disabilities are encouraged to apply.

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Start date: November 2021 – August 2025

Background:

The purpose of the five-year (2020-2025) “State Accountability, Transparency and Effectiveness” (“State2State”) Activity is to increase the accountability, transparency and effectiveness of selected state and local governments (LGAs) in Nigeria. This will be achieved by: strengthening governance systems (with a focus on public financial management [PFM] and procurement, as well as monitoring and evaluation) related to the delivery of services in key sectors (basic education, primary health care, and water, sanitation and hygiene [WASH]); increasing government responsiveness to citizen needs and priorities; and improving government and civil society capacity to manage conflict (through work on prevention, mitigation and reconciliation with the same sectoral partners, not stand-alone assistance to the police or judiciary). State2State will achieve this purpose by facilitating the strengthening of subnational governance systems in a sustainable manner, supporting the efforts of local reformers and building on locally-derived solutions including, to the extent possible, reforms already working in other parts of Nigeria.

Position Objectives:

The Procurement Specialist will procure goods and services for required State2State project activities. S/he will ensure that procurement-related activities conducted by project staff in the field will be carried out in accordance with the FAR and AIDAR, and will follow sound procurement procedures as outlined by DAI.

Responsibilities:

The Procurement Specialist will:

• Procure goods and services for required State2State project activities.
• S/he will prepare offer analysis and make recommendations regarding possible vendors.
• S/he will follow up with selected vendors to ensure that procured services are delivered effectively and in timely and cost-effective manner.
• S/he will maintain procurement data.
• S/he will solicit bids from various vendors to procure the items within the required time frame and at a reasonable cost.
• S/he will ensure that procurement-related activities conducted by project staff in the field will be carried out in accordance with the FAR and AIDAR and will follow sound procurement procedures as outlined by DAI.
• The Procurement Specialist manages the contractual and required documentation aspects of State2State’s procurement activities. This role will ensure compliance with DAI/USAID standards, regulations, and policies.

Reporting:

The Procurement Specialist will report to the Operations Manager.

Minimum Requirements:

• Bachelor’s degree in logistics, supply chain management, business administration, public administration, international development, or other relevant field is required. An advanced degree is preferred.
• At least seven (7) years of professional experience, with a minimum of three (3) years in purchasing and supply management experience. Previous experiencing working on US Government funded projects highly preferred.
• Strong numeric skills and attention to detail and quality.
• Demonstrated logical and flexible problem-solver, especially when working under pressure.
• Previous supervisory experience highly preferred.
• Strong oral and written communication skills.

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Start date: November, 2021 to August 2025

Background:

The purpose of the five-year (2020-2025) “State Accountability, Transparency and Effectiveness” (“State2State”) Activity is to increase the accountability, transparency and effectiveness of selected state and local governments (LGAs) in Nigeria. This will be achieved by: strengthening governance systems (with a focus on public financial management [PFM] and procurement, as well as monitoring and evaluation) related to the delivery of services in key sectors (basic education, primary health care, and water, sanitation and hygiene [WASH]); increasing government responsiveness to citizen needs and priorities; and improving government and civil society capacity to manage conflict (through work on prevention, mitigation and reconciliation with the same sectoral partners, not stand-alone assistance to the police or judiciary). State2State will achieve this purpose by facilitating the strengthening of subnational governance systems in a sustainable manner, supporting the efforts of local reformers and building on locally derived solutions including, to the extent possible, reforms already working in other parts of Nigeria.

Position Objectives:

The Subcontract Specialist will be a vital member of the Grants and Subcontract team reporting directly to the Grants Manager. The Subcontract Specialist will work across all program areas including collaborating with operations, finance and program teams to ensure effective and efficient subcontracting processes. S/he will serve as the systems administrator for subcontract database management for six states namely: Adamawa, Akwa Ibom, Bauchi, Ebonyi, Gombe and Sokoto states.

Responsibilities:

The Subcontract Specialist will:

• Oversee subcontract implementation and work with subcontractors to ensure that activities are implemented in accordance with activity design.
• Facilitate subcontractor and program teams to resolve issues that arise during subcontract implementation.
• Generate and review all aspects of subcontract agreements with subcontractors and ensure all activities are implemented in line with the activity design.
• Ensure that all subcontract activities are properly documented from the start of implementation to subcontract close-down.
• Provide procedures and policy guidance and interpretation for program staff as well as sub-contractors to ensure adherence to subcontract management policies.
• Analyze and evaluate subcontract proposals and awards to ensure adherence to subcontract management policies.
• Ensure proper negotiation of the terms and conditions for subcontracts.
• Review and analyze budget estimates for allowability, allocability, reasonableness, and consistency.
• Prepare subcontract agreements and assist with supervision/implementation of subcontracts, including closure plans.
• Monitor subcontracting organizations to confirm that funds allocated are used for specified purposes.
• Monitor the procurement process under the subcontracts to ensure competitiveness and compliance.
• Receives and file all Scope of Work (SOW), proposals and agreements submitted to the unit, and reviews and edits the Scope of Work for consistency.
• Prepares draft Request for Proposals (RFPs).
• Coordinates subcontract proposals evaluation and proper documentation of the processes, including drafting subcontract agreements and related documents.
• Receives and processes deliverables and follow up with finance for timely vendor payments.
• Maintains efficient and effective filing system of subcontracts, both soft and hard copies, and update the database of service providers.
• Prepare regular reports on subcontracts to Chief of Party.
• Any other tasks assigned by the Supervisor.

Reporting:

The Subcontract Specialist will report to the Grants Manager in Bauchi.

Minimum Requirements:

• Bachelor’s degree in finance, business administration, public administration, economics, or other relevant field. Master’s degree preferred.
• Working knowledge of US Government operations, policies, and procedures, and FAR regulations preferred.
• At least 7 years of experience of relevant professional experience. At least 4 years in subcontracts design and administration (experience with subcontracts award and management as well as prior experience in the award and administration of subcontracts), preferably in the good governance sector.
• Working knowledge of USAID Contract Management policies and procedures required.
• Experience working with civil society organizations and implementing subcontract policies and procedures required.
• Strong interpersonal skills with the ability to engage with a wide range of organizations, beneficiaries, and related parties.
• Strong understanding of the project management cycle.
• Knowledge and practical experience with budgeting and working with excel.
• Ability to work under own initiative or as a part of a team, identify problems and work to quickly develop possible options and solutions.
• Vast knowledge of a variety of subcontract concepts, practices, and procedures.
• Demonstrate attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• Organizational and time management skills.
• Experience of working in a conflict environment is a plus.
• Fluency in oral and written English is required.