Job Roles at Tokiye Integrated Medical Services

ROLE SUMMARY

• The Project Biomedical Engineer is responsible for the planning, coordination, integration, installation, testing, commissioning, and handover of all biomedical and medical equipment systems within the Ibom International Hospital Project. The role serves as the critical link between the Clinical Project Director, OEMs, consultants, procurement teams, contractors, and project management to ensure that all medical equipment is correctly specified, procured, delivered, installed, commissioned, and integrated into the hospital infrastructure and operational workflows.
• The Project Biomedical Engineer will ensure that all biomedical systems comply with international healthcare standards, project specifications, regulatory requirements, and operational readiness objectives.

KEY RESPONSIBILITIES

Medical Equipment Planning and Coordination

• Support development and maintenance of the Medical Equipment Master Plan.
• Review and validate equipment schedules, room data sheets, and clinical briefs.
• Coordinate equipment requirements with end users, consultants, and clinical stakeholders.
• Ensure all equipment specifications align with approved room requirements and operational needs.
• Assist in equipment standardization and value engineering initiatives where appropriate.

Design Review and Infrastructure Integration

• Review architectural, structural, and MEP drawings to ensure compatibility with biomedical equipment requirements.
• Verify infrastructure readiness including: Medical gas systems, Electrical power requirements, UPS systems, HVAC requirements, Radiation protection requirements, Data and communication systems, Structural supports and floor loading requirements.
• Coordinate equipment interface requirements with design consultants and contractors.
• Identify and resolve equipment-related design conflicts and constructability issues.

Procurement and Technical Evaluation

• Support preparation and review of technical specifications for procurement activities.
• Participate in technical evaluations of vendor submissions and equipment proposals.
• Review compliance of proposed equipment against project specifications.
• Assist procurement teams during OEM negotiations and technical clarifications.
• Support factory acceptance reviews where required.

Vendor and OEM Management

• Coordinate directly with OEMs and equipment suppliers including: Siemens, GE Healthcare, Philips, Mindray and other specialist healthcare vendors. Monitor manufacturing, delivery, installation, and commissioning schedules.
• Ensure OEM compliance with project requirements and delivery milestones.
• Coordinate vendor site visits and installation activities.

Equipment Delivery, Installation and Commissioning

• Monitor equipment logistics, delivery schedules, and site readiness.
• Verify delivered equipment against approved specifications and procurement documents.
• Coordinate installation activities with contractors and OEM representatives.
• Witness testing, calibration, commissioning, and validation activities.
• Ensure all installations are completed in accordance with manufacturer recommendations and international standards.
• Coordinate snagging and defect rectification activities.

Clinical Commissioning and Operational Readiness

• Support development and execution of commissioning plans.
• Participate in room-by-room readiness assessments.
• Coordinate functional testing of biomedical equipment systems.
• Support user acceptance testing and clinical validation activities.
• Ensure all equipment is fully operational before departmental activation

Training and Knowledge Transfer

• Coordinate OEM-led user training programs.
• Support development of equipment operating procedures and user manuals.
• Ensure maintenance teams receive adequate technical training.
• Maintain records of training and competency assessments

Documentation and Asset Management

• Maintain comprehensive biomedical equipment registers.
• Ensure accurate documentation including: Technical specifications, Equipment schedules, Test certificates, Commissioning reports, Calibration certificates, Warranty documents, Service agreements.
• Support development of asset management and maintenance databases.
• Ensure all equipment records are complete and audit ready.

Compliance and Quality Assurance

• Ensure compliance with: International healthcare standards, Manufacturer specifications, Regulatory requirements, Project quality standards.
• Support inspections, audits, and regulatory reviews.
• Monitor closure of equipment-related NCRs and technical issues.

REQUIREMENTS

• Bachelor's Degree in: Biomedical Engineering, Clinical Engineering, Electrical/Electronic Engineering (with Biomedical specialization), Mechatronics Engineering or related discipline.
• Professional registration with COREN or relevant professional bodies is an advantage.
• Biomedical equipment certifications and OEM training certifications are desirable.
• Minimum 8 years of relevant experience in: Biomedical engineering, Hospital projects,
• medical equipment planning, Equipment installation and commissioning.
• Experience working on tertiary hospitals, healthcare facilities, or major healthcare
• infrastructure projects is highly preferred.
• Experience with advanced healthcare systems including: Imaging equipment, Radiotherapy systems, Operating theaters.

TECHNICAL SKILLS

• Strong understanding of biomedical equipment systems and healthcare technologies.
• Knowledge of hospital planning and healthcare infrastructure integration.
• Ability to interpret: Equipment schedules, Room data sheets, Architectural drawings, MEP drawings, technical specifications.
• Proficiency in: AutoCAD, Revit/BIM platforms, Microsoft Excel, Project Management Software, Asset Management Systems.
• Strong reporting and documentation capability

BEHAVIOURAL COMPETENCIES

• Strong technical and analytical capability.
• High attention to detail.
• Excellent coordination and stakeholder management skills.
• Strong communication and reporting abilities.
• Proactive problem-solving mindset.
• Ability to work under pressure and manage multiple priorities.
• High level of professionalism and accountability.

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Job Description

• The Project Coordinator is responsible for supporting the Project Director in monitoring, coordinating, and controlling project delivery activities across all disciplines. The role serves as a central coordination point between engineering, construction, procurement, commercial, design, QA/QC, HSE, and project controls teams to ensure alignment with approved project objectives, milestones, schedules, and technical requirements.
• The Project Coordinator will act as the Project Director's eyes and ears on project performance, verifying actual progress against reported progress, identifying delivery gaps, tracking milestone achievement, and ensuring that all teams are working in accordance with approved plans, specifications, and project governance requirements. This role combines project coordination, technical compliance monitoring, reporting, project administration, and stakeholder management to ensure successful project execution.

Key Responsibilities

Project Coordination and Delivery Monitoring

• Coordinate activities across construction, engineering, procurement, commercial, QA/QC, HSE, and project controls teams.
• Monitor project progress against approved schedules, milestones, and deliverables.
• Verify actual site progress against reported progress and identify discrepancies.
• Track completion of key project milestones and critical path activities.
• Ensure all departments remain aligned with project objectives and delivery timelines.
• Escalate delays, bottlenecks, and coordination issues to the Project Director.
• Support implementation of corrective actions and recovery plans where required

Technical Compliance and Project Assurance

• Monitor compliance with approved drawings, specifications, project procedures, and technical requirements.
• Verify that project activities are executed in accordance with approved methodologies and standards.
• Support reviews of technical submissions, progress reports, and project deliverables.
• Identify deviations from approved project requirements and coordinate corrective actions.
• Ensure project teams maintain compliance with project governance and reporting requirements.
• Monitor closure of technical issues, RFIs, NCRs, and outstanding actions.

Milestone and Performance Tracking

• Develop and maintain milestone tracking registers.
• Monitor achievement of planned versus actual project deliverables.
• Validate progress measurements submitted by project teams.
• Track key performance indicators across all project functions.
• Maintain action trackers and ensure timely close-out of assigned actions.
• Provide early warning of risks affecting schedule, quality, cost, or project objectives

Project Reporting and Executive Support

• Prepare daily, weekly, and monthly project coordination reports.
• Consolidate reports from various project teams into executive summaries.
• Develop dashboards highlighting: Progress status, Milestone achievement, Risks and issues, technical compliance, Key decisions required.
• Support preparation of Project Director and management presentations.
• Maintain project correspondence and records relating to delivery performance.

Stakeholder and Interface Management

• Serve as a liaison between project teams and the Project Director.
• Facilitate communication between: Construction Teams, Design Teams, Procurement Team, Commercial Teams, Consultants and Sub-Contractors.
• Coordinate multidisciplinary meetings and follow up on action items.
• Ensure information flows efficiently across project workstreams.
• Support resolution of interface issues between project disciplines.

Risk and Issue Management

• Maintain project risk and issue registers.
• Monitor outstanding project risks and mitigation actions.
• Identify emerging delivery risks before they impact project performance.
• Coordinate follow-up on critical project decisions and approvals.
• Escalate unresolved issues affecting project delivery.

Documentation and Project Controls Support

• Maintain project tracking systems and coordination registers.
• Support document control processes for key project deliverables.
• Ensure project records, reports, and meeting minutes are accurately maintained.
• Assist in maintaining project schedules, action trackers, and milestone registers.
• Support project audits and compliance reviews when required.

Requirements

• Bachelor's Degree in: Engineering, Construction Management, Project Management, Architecture Or related discipline.
• MBA and professional certifications such as PMP, PRINCE2, CAPM, or equivalent is an advantage.
• Minimum 10 years of experience in: Project Coordination, Project Administration, Construction Project Management, Engineering Project Delivery.
• Experience on large-scale construction, healthcare, infrastructure, or industrial projects is highly preferred.
• Experience supporting senior project leadership is an advantage.
• Strong understanding of project management principles and project delivery processes.
• Ability to monitor project milestones, schedules, and deliverables.
• Knowledge of construction processes and technical documentation.
• Proficiency in: Microsoft Project, Primavera P6 (preferred), Microsoft Excel, Power BI (advantage), ERP and project management systems.
• Strong reporting, analytical, and coordination skills.

BEHAVIOURAL COMPETENCIES

• Strong attention to detail.
• Excellent organizational and follow-up skills.
• Ability to work across multidisciplinary teams.
• Strong communication and stakeholder management skills.
• High level of accountability and professionalism.
• Proactive problem-solving mindset.
• Ability to challenge information constructively and verify facts.

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Job Description

• The Data Analyst is responsible for collecting, analyzing, validating, and presenting data to support strategic decision-making, operational efficiency, project performance monitoring, and business intelligence across the organization.
• The role involves transforming raw data into actionable insights, developing dashboards and reports, identifying trends and performance gaps, and supporting management with accurate, timely, and meaningful information. The Data Analyst will work closely with project teams, finance, procurement, HR, and management to drive data-driven decision-making and performance improvement.

Key Responsibilities

Data Collection and Management

• Collect, organize, validate, and maintain data from multiple business functions and systems.
• Ensure data accuracy, consistency, completeness, and integrity. Develop and maintain centralized databases and reporting structures.
• Perform routine data quality audits and validation checks. Manage data extraction, cleansing, and transformation processes

Data Analysis and Business Intelligence

• Analyze operational, financial, procurement, project, HR, and performance data.
• Identify trends, patterns, risks, opportunities, and performance gaps.
• Support forecasting, planning, and performance measurement initiatives.
• Perform variance analysis and trend reporting.
• Translate complex datasets into meaningful business insights

Dashboard Development and Reporting

• Design, develop, and maintain interactive dashboards and performance reports.
• Create executive-level reports for management and leadership teams.
• Develop KPIs, scorecards, and performance monitoring tools.
• Generate daily, weekly, monthly, and quarterly reports.
• Present findings clearly through charts, visualizations, and data storytelling techniques.

ERP and Systems Analytics

• Extract and analyze data from ERP systems and organizational databases.
• Support ERP implementation, optimization, and reporting functions.
• Develop reports and analytics tools from ERP platforms.
• Work with system administrators to improve data quality and reporting capabilities.
• Ensure data consistency across integrated systems.

Stakeholder Collaboration

• Work closely with: Project Management Teams, Finance Department, Procurement Team, HR Department, Executive Management.
• Understand business requirements and translate them into analytical solutions.
• Support departments with customized reports and data insights.

Documentation and Compliance

• Maintain proper documentation of data sources, methodologies, and reporting processes.
• Ensure compliance with organizational data management policies.
• Protect confidentiality and integrity of organizational information.
• Maintain audit-ready records of analyses and reports.

Requirements

• Bachelor's Degree in: Data Science, Statistics, Mathematics, Business Analytics Or related discipline.
• Professional certifications in Data Analytics, Business Analysis, Data Science, or related fields are also preferred.
• Minimum 3 years of experience in Data Analysis, Business Analysis, Reporting & Analytics.
• Experience working in construction, healthcare, infrastructure, engineering, or project-based environments is an advantage.
• Advanced proficiency in: Microsoft Excel, Power BI, and other data analytic tools.
• Proficiency in: ERP Systems, Microsoft Power Query, Data Visualization Tools.
• Knowledge of: Statistical Analysis, Data Modeling, Dashboard Development, KPI Reporting, Data Validation Techniques.
• Experience with Python, R, or other analytical tools is an added advantage.

BEHAVIOURAL COMPETENCIES

• Strong analytical and problem-solving skills
• Exceptional attention to detail and accuracy
• Ability to interpret complex data and communicate insights clearly
• Strong reporting and presentation skills
• High level of integrity and confidentiality
• Proactive and results-oriented mindset