Job Openings at Sheriff Aid Foundation

Job Description

• Reporting to the Senior Program Manager, MEAL Officer will adapt and implement MEAL guidelines and tools in SAF and provides support with organizational MEAL and related standards.
• The purpose of the position is to support the improvement of program and project efficiency and effectiveness, decision making and learning during the project life cycle through Monitoring, Evaluation, Accountability and Learning.
• In carrying out his/her work, the MEAL Officer interacts with other technical Officers in SAF, partner organizations and communities across project location that SAF serves.

Roles and responsibilities
Planning and coordination:

• Develop M&E along plan with support plans and deployment of timelines for new operations.
• Adapt and continue to develop MEAL methodology, approaches and tools, and provide support guidance and ensure their proper use.
• In collaboration with program/project teams supports the development SAF MEAL infrastructure and project capacity to ensure that MEAL standards and good practices are properly integrated in all phases of the project life cycle.
• Provides support to SAF and projects to ensure that they meet the MEAL standards and good MEAL practices. Technical support for MEAL policy, standards, procedures and tools implementation
• Participate in program/project design and proposal writing in the areas of theory of change, logframe design, MEAL plan and budget development.
• Advise and support program/project teams on quality data gathering and analysis to facilitate informed program and project design.
• Provide research, planning and evaluation guidance and tools for the implementation of new / pilot housing programs and assist in research and analysis for the development of new programs as requested.
• Support program/project teams to set up accountability mechanisms to beneficiaries and community members. Review the responsive use of accountability mechanisms, data, and responses.
• Support and follow up on research, evaluations and learning events to document lessons learned and best practices from interventions. Prepare or review terms of reference for external evaluators and coordinate collaboration with them.

Qualifications

• Hold a Bachelor’s Degree or HND in Supply Chain, Business Administration or equivalent.
• At least three years’ experience from working as a MEAL officer in a humanitarian/recovery context
• Experience with procurement &logistics procedures and regulations.
• Previous experience working in complex and volatile contexts.
• Knowledge of and experience with SAF is an added advantage.

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Job Description
The finance officer will engage in the following activities of the organization:

• Developing an in-depth knowledge of organizational products and process
• Being a key point of contact for other departments on financial and accounting matters
• Supporting the Finance Manager and executives with projects and tasks when required
• Develop a project budget that outlines the costs associated with shelter and NFI distribution activities, and ensure that the project remains within the approved budget.
• Prepare regular financial reports that provide information on the project's financial status and progress to project managers and donors.
• Monitor project spending and ensure that expenses are in line with the approved budget, and identify and report any potential financial risks or irregularities.
• Ensure that project finances are managed in compliance with organizational policies and procedures, as well as donor requirements and local regulations.
• Work with project staff to build their financial management skills and knowledge, and provide training and support as needed.
• Prepare for and participate in project audits and evaluations, providing financial documentation and support as needed.
• Assisting in the preparation of budgets
• Managing and processing records, receipts and invoices
• Reconciling daily, monthly and yearly transactions.

Qualifications

• Candidates should possess a Bachelor's Degree in Banking and Finance, Economics, Accounting, Mathematics or any other relevant field of study with atleast 3 years of relevant experience working with Humanitarian organization.

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Job Description
The procurement and logistic officer is expected to do the following:

• Develop logistics along with support plans, budget requirements and deployment timelines for new operations.
• Develop logistical plans for current operations and logistics contingency plans.
• Identify the required materials, equipment, and services needed for the project, sourcing suppliers, negotiating contracts, and ensuring that all procurement activities are conducted in accordance with the organization's policies and procedures.
• Manage the inventory of materials and supplies needed for the project, ensuring that adequate stock levels are maintained, and tracking inventory movements.
• Plan the transportation and delivery of materials and supplies to the project site. This includes identifying the most efficient and cost-effective transportation options, coordinating with suppliers and vendors, and managing the distribution process.
• Maintain accurate records of all procurement and logistics activities, including purchase orders, invoices, and delivery receipts.
• Ensure that all materials and supplies received are of the required quality and meet the project specifications.
• Identify potential risks and developing mitigation strategies to prevent or minimize any disruptions to the project.
• Manage the project budget related to procurement and logistics activities. This includes monitoring expenditures, identifying cost-saving opportunities, and preparing financial reports.

Qualifications

• Hold a Bachelor’s Degree in Supply Chain, Business Administration or equivalent.
• At least Three years’ experience from working as a procurement& logistics officer in a humanitarian/recovery context
• Experience with procurement &logistics procedures and regulations.
• Previous experience working in complex and volatile contexts.

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Job Description
The Office Admin will engage in the following activities of the organization;

• Provide general administrative support:
• Answers queries concerning administrative, HR, financial and other rules and procedures, providing ongoing advice and/or resolving issues.
• Ensures that all necessary administrative authorizations are obtained, that all mandatory requirements are fulfilled and that all relevant SAF systems and registers are maintained up to date and to standard.
• Provides administrative support and general office assistance, including but not limited to collecting, screening and distributing incoming correspondence and documents, processing and following up on requests from internal and occasionally external partners including SAF, governmental institutions, national civil society organizations, UN agencies and other international organizations, and other institutional stakeholders.
• Maintains office/programme/project files for completed and on-going activities in paper or electronic form for monitoring purposes as required. Maintains stationary and other supplies and provides office troubleshooting and general assistance support to staff in the office, as required.
• Assist in the recruitment and selection process by posting job advertisements, reviewing resumes, scheduling interviews, conducting reference checks, and preparing offer letters.
• Assist in managing employee benefits programs, such as health insurance, retirement plans, and leave policies. Help with salary administration, including maintaining compensation data and conducting salary surveys.
• Support in developing and implementing HR policies and procedures in compliance with local labor laws and regulations. Provide guidance and support to employees on HR-related policies and procedures.
• As instructed drafts or prepares in final version general and administrative correspondence. Checks correspondence submitted for clearance for consistency, style, accuracy and compliance with corresponding rules and procedures.
• If required, provides information and informal interpretation from/to the local language and other services for office staff and official personnel on travel.

Qualifications

• Bachelor's Degree in Human Resources, Business Administration, or a related field with at leat 2 years of relevant experience or Diploma Human Resources, Business Administration, or a related field with at least 5 years of relevant experience
• Post-secondary or paraprofessional training or certification in an area related to HR and office administration and/or SAF work and/or accounting and financial management and/or IT and/or communication with minimum of six years of general office administration experience, including experience in dealing with financial matters.
• Knowledge of and/or familiarity with the administrative processes of local and international organizations.
• Knowledge of and experience with SAF administrative policies.
• Lady with admin. experience will be an added advantage.

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Job Description
The shelter and NFI officer will engage in the following activities of the organization;

• Coordinate with the team members, partners, and stakeholders to develop project plans and ensure that activities are well coordinated and implemented within the given timeline.
• Ensure that the project complies with local laws and regulations, as well as donor requirements.
• Coordinate with beneficiaries and their communities to ensure that their needs are being met and that they are involved in the project's implementation.
• Identify the training needs of staff and partners involved in the project and facilitate capacity building activities to improve their skills and knowledge.
• Identify and mitigate potential risks to the project's success, including security concerns and environmental risks.
• Communicate project progress and impact to stakeholders and advocate for the needs of the project's beneficiaries
• Establish the list when feasible, by the staff in collaboration with partners working in the location.
• Sharing of reports of the need’s assessment and registration exercise within one week of completion.
• Conduct Thorough sensitization work
• Distribution Process of the Shelter kits
• Making the updated registration list ready before distribution or construction day.
• Transporting the Emergency Shelter (ES) Kits to distribution site or sites.
• Identification and booking storage facility/area before delivery and agree with the local authorities and community leaders.
• Consult with the local authorities and community members to inform them and decide on the distribution site.
• Verification of the beneficiaries by asking them to confirm their names using the coded tokens/registration cards, to confirm them against the registration list.

Qualification

• The Shelter and NFI Officer should have a minimum qualification of First degree in civil Engineering, Architecture, Urban and Regional Planning, Quantity Survey or any other relevant field of study.

Experience:

• Applicant should have at least 5 years working experience with a reputable organization in a similar position.

Skills:
The Applicant must have the following skills:

• Project management skills
• Strong communication and interpersonal skills
• Team spirit and Leadership skills