Job Openings at Management Sciences For Health - MSH

About the role:

• The role of the Procurement & Operations Specialist is to provide support in the management of the Procurement and Operations function through the acquisition of goods and services at quality standards, at the lowest possible cost and while adhering to MSH and Donor Procurement Policies and Procedures.

Specific Duties:

• Coordinate procurement of office supplies and services including sourcing quotations using RFQs/RFPs, preparing vendor selection sheets, issuing local purchase orders and verifying deliveries, quality of goods and invoices.
• Verifying Purchase Request forms submitted by requestors to ensure that requirements and specifications of goods/services are indicated and authorized signatory for approval is obtained.
• Tracks all PRs
• Verify if Purchase Request contains a restricted or ineligible good/service by checking the USAID Restricted and Ineligible Goods
• Assist with Visa Arrangements and ensure well-coordinated travel arrangements and logistics for all MSH in-country and international travels
• Checking stock record cards to ensure that project staff sign for each item collected from the stores.
• Verify Withholding tax certificates from vendors before payment is made.
• Coordinate with Technical Teams to ensure adequate Procurement Planning and timely preparation of Purchase requests and Activity Profiles to eliminate delays.
• Ensure effective coordination and execution of procured services such as Hotel services, Catering services, etc.

• Conduct regular price surveys and determine price reasonableness for all procurements.

• Filing all purchase documents for audit purposes and easy reference including copies of purchase requests, quotations, purchase orders, delivery notes, and invoices in the Procurement file. Receive invoices from suppliers and attach Goods Received Note for payment processing.

  This list is not exhaustive, the Procurement & Operations Specialist will be expected to carry out other duties as assigned to achieve the outcomes desired by our client and needed by the people the project aims to serve.

QUALIFICATIONS

What do you need to apply?

MSH employs people of passion, we seek those individuals who dream of a better world. We look for professionals who combine experience, local knowledge, and an understanding of international best practices.

Specific requirements for this role would be:

Education:

• Bachelor’s degree in business administration/ procurement/ finance/ accounts, logistics, supply chain management and 3-5 years experience or Master’s degree in a related field and 0-2 years experience.

Experience:

• 3-5 years of relevant and progressive experience in procurement and supply management.
• Experience with general aspects of international donor regulations.
• Strong numeric skills and attention to detail and quality.
• Ability to work in a team-oriented environment while maintaining an individual workload.
• Logical and flexible approach to solving problems, especially when working under pressure.
• Monitoring/assessing performance to make improvements or take corrective action.

Knowledge and Skills:

• Ability to work under pressure.
• Planning and scheduling skills
• Good organizational skills
• Good communication and interpersonal skills
• Ability to produce high-quality reports and data analysis
• Demonstrated ability to interact professionally with  a culturally diverse staff, clients and consultants.
• Ability to work independently, take initiative, and ability to meet deadlines with attention to detail and quality.
• Demonstrated intermediate computer skills in Microsoft Office Suite applications.

Competencies:

• Functional expert – has knowledge of processes and products
• Influencer – relates to people, builds relationships, and effectively presents arguments.
• Results seeker – meets deadlines, identifies actions, and achieves goals
• Innovator – thinks creatively, anticipates changes, and produces solutions
• Adaptor – stays calm under pressure and handles criticism well
• Complier – follows procedures and encourages others to as well

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About the role:

• The Finance and Operations Manager will be responsible for assisting the Project Director with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donors against fraud, loss, or misuse.
• The person has the primary responsibility to ensure that project operations and payments are efficient and effective, comply with MSH standards, donor and local country regulations, and support the attainment of project results and client expectations.
• The Finance and Operations Manager is part of the project leadership team and will oversee the financial and operations management for the project.
• This includes oversight of finance and accounting, logistics, procurement, and supply chain activities to guarantee timely and cost-effective delivery of goods and services.
• The Finance and Operations Manager will liaise with local partners, donors, and MSH’s headquarters regarding any aspects of program implementation, contractual, risk management, cost share, governance, and all other matters related to finance and operations.  
• The person will become aware of, and adhere to, MSH’s procurement integrity standards in all activities.
• This list is not exhaustive, the Finance & Operations Manager will be expected to carry out other duties as assigned to achieve the outcomes desired by our client and needed by the people the project aims to serve.

QUALIFICATIONS

What do you need to apply?

MSH employs people of passion, we seek those individuals who dream of a better world. We look for professionals who combine experience, local knowledge, and an understanding of international best practices.

Specific requirements for this role would be:

Education:

• Required: Master’s degree in accounting, finance, or related field
• Preferred: Professional accounting certification (e.g. ACCA, ICAN, CPA

​​Experience:                                                

• A minimum of 7+ years’ experience in a similar position

Knowledge, Skills and Competencies:

• 3 - 4 years of managerial experience.
• Knowledge and experience of handling U.S. government funded projects including knowledge of donor rules and regulations.
• Understanding of key aspects of accounting.
• Ability to use basic accounting software (e.g. QuickBooks).
• Written and verbal proficiency in English including business terminology.
• Demonstrated proficiency in Microsoft Office programs, especially Excel spreadsheets.
• Strong written and oral presentation skills in English.
• Must possess good report writing, presentation, data analytics, and interpretation skills.
• A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with MSH’s values.
• Strong teamworking orientation with a flexible and adaptable approach to work demands across the whole organization.
• Commitment to accuracy and attention to detail.
• Collaboration skills.
• Demonstrate good judgment and sound financial "common sense".
• Ability to create and monitor budgets. Understanding of Cash Control, Asset Management, and Bank Reconciliations.
• Understanding of principles of adequate documentation and of audit, and performance necessary to ensure audit compliance.
• Good ethical conduct.
• Ability to manage teams.
• Monitoring/assessing performance to make improvements or take corrective action.
• Constructive and productive team player with good communication and interpersonal skills.
• Commitment to accuracy and attention to detail 

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Main Purpose of the Job

• Responsibility of intern will include but are not limited to supporting technical and operations staff in documentation, collation, reporting, analysis, and use of malaria data for strategic decision making in FY24 as the project positions to demonstrate results to achieve the IDIQ targets.
• Intern would support mentoring of health facilities on best practices on service delivery, and data management, while also tracking the EMMP indicators.
• This is to improve the human resource strength of the project.
  • Malaria surveillance, monitoring and evaluation
  • Malaria service delivery
  • Health systems strengthening, including program management and coordination, especially as it relates to malaria control.  

Main Duties and Responsibilities

• Perform basic research and collation of writing materials necessary for training and workshop
• To support technical operations in documentation, collation , reporting , analysis and use data for strategic decision making on malaria interventions in Cross River
• To support the surveillance, monitoring and evaluation and track malaria performance indicators.
• Participate in data quality review meetings at the state and LGA levels
• Perform basic research and collation of written materials necessary for training and workshop
• Support field and facility visits and participate in data review meetings across LGAs and health facilities
• Manage schedules and take minutes of meetings as well as developing agenda for such meetings and ensuring the distribution of the minutes.
• Support timely collation of retirements’ supporting documents from the LGA and State offices and tracking of status of accomplishment of deliverables.
• Support the review of data entries and running of data quality checks on DHIS2 and provide timely feedback to the LGAs and State team
• Perform other official duties as may be assigned by supervisor

QUALIFICATIONS

• Candidate must have a background in health sciences, statistics, epidemiology, public health or related field, with NYSC discharge/completion or exemption certificate
• Knowledge and experience in international organization will be an added advantage
• Strong organizational skills, understanding the importance of paying attention to details
• Computer skills, with proficiency in Microsoft Word and Excel
• Fluency in English.