Job Openings at International Organization for Migration - IOM

Core Functions / Responsibilities:

• Provide good quality interpretation of the chest X-Rays (CXRs) of migrants in accordance with the technical guidelines of the resettlement countries and international radiological standards, properly review the quality of the images and provide feedback, request the appropriate additional views, and compare with previous image when available, recommend other imaging when necessary, and submit the report to the receiving countries system as needed.
• Manage the activities of the radiology unit, plan the work, and regularly review the needs of staffing levels and equipment needs for the radiology workload, suggest to CMHO items needed related radiology service which needs to be included in the budget preparation, and participate in recruiting, provide training as well as performance assessment in order to ensure efficient and optimal workflow, respectful environment, and timely delivery of the radiology services.
• Advice, guide and give regular feedback to the radiologic technologists on technical matters and ensure the standard Chest x-rays and additional views are taken with consistently high quality and in compliance to IOM and international radiology standards, and technical instructions from resettlement countries, and meet the needs of the programmes,
• Implement quality management system (QMS) for the radiology unit, in coordination with the global/regional Radiology coordinators and CMHO, including staff capacity and training, quality assurance (QA) and quality control (QC) measures for the radiology equipment, systems, and processes, the quality of the images and the readings, and ensure continuous enhancement of quality service of radiology unit in accordance with IOM standards and international radiology standards. And assign or take the role of quality focal person for the X-ray Unit, as needed. Organize and provide radiology training to panel physicians and radiologic technologists, conduct regular image viewing, and discussion sessions. Contribute to global radiology training workshops, web-based and onsite trainings in order enhance the radiology capacity and staff development. Review queries from panel physicians and feedback from Government partners in relation to CXR reports, discuss and timely respond with explanations.
• Establish connection to the IOM Teleradiology Centres, in coordination with IOM Teleradiology Centres, complying to the standards Teleradiology system requirements, and assigning the radiology focal person for coordinating the chest X-ray reading, which can be used for consultations of difficult cases, Quality control, reading additional cases, and/or for back up chest x-ray reading as needed.
• Ensure the implementation, and maintenance the radiation safety measures in the Radiology Unit in compliance with the IOM standard radiation protection rules and regulations, including use of lead shield to the applicants, personal radiation measuring device to all staff, and proper protection of the X-ray room, and assign radiation protection focal person for the Radiology Unit to ensure the safety of applicants, staff and the public.
• Prepare, review, and update the standard operating procedures (SOPs) for the Radiology Unit, in line with IOM radiology standards and the needs of the Migrants health assessment programme and validate the staff compliance to the SOPs including proper application of the radiographic techniques and radiation protection measures, ensuring fast and smooth X-ray processing as well the timely readings of the x-rays.
• Coordinate the procurement, delivery, and installation, radiology equipment, following the IOM MHD guideline and SOPs for procurement of radiology equipment and IOM specifications, order to ensure the purchase of appropriate radiology equipment with the correct IOM specification and quality standards. Contribute to the regular update IOM radiology equipment specification and suggest improvement measures as needed.
• Participate in data analysis and stat reports related to radiology activities, and the preparation for radiological quarterly/yearly activity reports and regular updates to CMHO, COM and Regional/Global Radiology Coordinators, as well as preparing presentations. Contribute to the development of the global data collection system for the data analysis and testing.
• Coordinate with IOM Global/Regional Teleradiology Centres for technical support, guidance, and advice for radiology related matters, as well as training and quality control measures. 
• Timely respond to feedback and recommendations from the Global Center from the results of audit visits, quality control, and standards.
• Coordinate externally with radiation authorities of the country for radiation safety compliance and renewal of license to operate X-ray Unit, as well as the technicians from radiology equipment venders regarding regular service and maintenance, and repair of the radiology equipment.
• Implement organized record keeping system and maintain records of radiology related files and data such as the CXR and reports: as well as the documents related to the activities including licensing, agreements, equipment service and maintenance, as well as staff development and training. Ensure the implementation of the IOM radiology technologies for proper archiving of the Chest x-rays and repots.
• Establish the availability of back up radiologic technologists and back up external x-ray providers, as needed, and provide regular assessment of external providers, and make sure their performance meets IOM standards as well as National and International requirements.
• Liaise with representatives of key migrant receiving countries including the US Centres for Disease Control and Prevention (CDC), Australia's Department of Home Affairs (ADHA) and Immigration, Refugees and Citizenship Canada (IRCC), and others. and collaborate with international and non-government organizations regarding radiological related matters.
• Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Degree of Doctor of Medicine or university degree in Medicine from an accredited academic institution and specialization in Radiology from an accredited academic institution with seven years of relevant professional experience, with an emphasis on Chest Radiology, Tuberculosis and Chest X-Ray screening and management.
• Professional Radiology Board Certification from relevant radiology board certification body from the applicant’s country of residence with up-to-date license is required.
• Additional master’s degree in public health, Epidemiology, Health Informatics, International Health, or a related field from an accredited academic institution with five years of relevant professional experience is an advantage.

Experience

• Experience and professional knowledge in diagnostic radiology programmes, with an emphasis on chest radiology and screening, and thorough knowledge of the natural history, radiological, and clinical presentation of tuberculosis;
• Experience in managing radiology units with ability to supervise staff, implementing quality management, radiation protection measures and establishing radiology units an advantage;
• Experience in teaching, data management and analysis, and use of statistical package an advantage;
• Experience in conducting training, preparing guidelines, and training material an advantage; and,
• Previous work experience in an international organizations and companies, especially in Migration health work, screening health assessments services an advantage.

Skills

• In-depth knowledge and skill in interpreting radiology images, mainly screening chest x-rays, Good writing, communication, and negotiation skills, with ability to work under minimal supervision;
• Competence with computers, with proficient in a Microsoft Office environment, including Microsoft Excel, Word, PowerPoint, and comfort in learning use of new software;
• Knowledge and skill in using digital radiography systems, PACS, and radiology information systems and teleradiology systems; and,
• Knowledge and skill in data management and analysis and writing reports, use of statistical software and analysis, writing reports, and presentation.

Closing Date : 05 June 2023

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The Project Manager is the principle coordinator and administrator of the management of the RRF grant, and has the overall responsibility of ensuring that the content and processes of the grant consistently meet project objectives and IOM standards.

Core Functions / Responsibilities:

• Lead the development and implementation of the overall RRF grant and humanitarian implementing partner strategies for IOM Nigeria, Maiduguri Sub-Office.
• Develop an awareness raising strategy to boost awareness among a wide network of partners on the RRF programme.
• Oversee the RRF grants for implementing partners, and ensure the rapid development, tracking and implementation of grant ideas and approved grant activities.
• Monitor the humanitarian situation and promote the RRF through different forums (Sectors, Nigeria Humanitarian Country Team (UNCT), Humanitarian I/NGO Forum, etc.), by developing and maintaining a large network of non-governmental organizations (NGOs) to ensure a rapid humanitarian response in case of the occurrence of a natural or man-made disaster.
• Coordinate delivery of the fund, ensuring that disbursements are carried out in accordance with IOM standards and procedures, and USAID/BHA rules and regulations.
• Coordinate management of the grant database to ensure that all hardcopy and electronic documents for the grant are completed, filed and in order.
• Manage the overall quality of grant documentation, in English, and for the timely submission of all relevant grant applications that meet IOM and donor criteria.
• Develop, enhance and maintain strong communication channels with programme counterparts in order for them to understand the criteria and availability of emergency grants.
• Coordinate Memoranda of Understanding with IOM’s Legal department in HQs when necessary.
• Supervise the programme’s grant process including financial aspects to ensure appropriate standards of accounting and controls are met, and programmatic aspects to ensure that grant activities reflect the overall ‘intentionality’ and objectives of the programme.
• Conduct field visits in order to monitor and evaluate funded activities.
• Establish and coordinate the reporting system of programmatic activity for donor and the Mission and IOM as required. Provide to the donor and relevant IOM departments with activity notes/grant updates on a regular basis.
• Manage and oversee the programme including centralized financial tracking of the grant; liaise regularly and actively with financial, logistical and procurement units in order to further programme objectives and ensure that standards are followed.
• Coordinate the implementation of an extensive information management system, develop reporting templates and refine existing mechanisms as required to ensure appropriate institutional memory in the area of grants activities and management.
• Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Management or a related field from an accredited academic institution with 5 years relevant professional experience, or
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Professional experience in community-based and/or small-grants programming; infrastructure works, procurement and civil-society strengthening desirable;
• Experience working with the United States Agency for International Development (USAID) programs is required, preferably the Bureau for Humanitarian Assistance (BHA).
• Previous experience in operational activities in a post-crisis or emergency area;

Skills

• Works effectively in high-pressure, rapidly changing environments
• Coordinates actions with emergency response actors and making use of coordination structures
• Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors
• Establishes and maintains effective relationships with implementing partners
• Makes correct decisions rapidly based on available information
• Strong writing and analytical skills
• Knowledge of donor funding mechanisms, reporting requirements and procedures, and project implementation;

Closing Date : 05 June 2023

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Core Functions / Responsibilities:

Unit Management

• In coordination with the SRMO, oversee the Human Resources Management function in the Country Office including its Sub-Offices in accordance with the Organization's policies, procedures and practices. Advise the SRMO and the CoM on interpreting and applying IOM's
• Human Resources policies, rules and regulations, as well as standards and techniques taking into account the Country Office’s activities.
• Supervise and monitor the work of the Human Resources staff in carrying out all human resources administrative transactions, including preparation of personnel actions, updating PRISM HR, and processing of contracts. Conduct the SES appraisals of directly reporting staff.
• Liaise with external IOM partners on HR related policies. Act as a Focal Point for the external HR Companies in terms of recruitment and deployment of staff for the working in emergency areas. Review and process all the HR related documentation received from the HR Companies.

PRISM HR Administration

• Maintain the Country Office’s PRISM HR module and keep its information up to date. In coordination with PAC - Human Resources Advisory Services (HRAS), MHRO – Personnel Admin Support Team and the Regional Office, coordinate and implement new salary scales.
• Monitor and ensure effective administration of the PRISM HR Organizational Management module.
• Monitor and supervise the maintenance of the personnel files and attendance records of the Country Office correctly and in line with organizational standards.
• Supervise the preparation of the monthly payroll for national staff and related administrative actions.
• Train HR staff in the Country Office and Field Offices on PRISM HR modules for easy administration.

HR Policy and Advisory

• Assist the SRMO with roll-out and implementation of new policies, instructions, and procedures within the Country Office.
• In coordination with SRMO, implement personnel policies and procedures for the national staff. Ensure that the Country Office’s HR processes and actions (including, inter alia, selection, recruitment, retention, professional development and training activities, separation and end of contract duties) remain consistent with the relevant IOM policies and procedures. Advice and support staff and managers on HR matters.
• Oversee the contractual situation and the administration of entitlements of international and national staff (including, inter alia, health insurance and Compensation Plan (CP) inclusion, step increases, family allowances, etc.), as well as requests for promotions, recruitment, separation, etc.
• Liaise with Manila Human Resources Operations (MHRO) and the Finance Section on delivery of benefits/privileges to international staff in the field such as, Danger Pay, Health Insurance/ Medical Service Plan (HI/MSP), Educational Grant, Home Leave, Rental Subsidy, etc., and the administration of Rest and Recuperation travel.
• In coordination with SRMO, liaise with the relevant offices in Headquarters and PAC-HRAS as required, support in managing administrative actions and in addressing grievances and resolving disciplinary matters.

Talent Management

• Advise on staffing issues and oversee the elaboration of project staffing tables, including vacancies and use of temporary assistance to meet exceptional work requirements. In consultation with line managers, monitor and assess staffing needs and ensure effective workforce planning.
• Advise and support line managers in the recruitment processes for locally recruited personnel. As required, support recruitments of international personnel.
• Monitor compliance with the Staff Evaluation System (SES) within the Country Office, and advocate for timely completion of the performance management process in line with organizational deadlines. Provide support to all staff on business-related issues. As required, facilitate performance management discussions between staff and supervisors.
• Coordinate the planning and organizing of the staff development and training for the Country Office in close collaboration with Human Resources Management/ Staff Development and
• Learning (HRM/SDL). Collaborate with line managers in establishing staff development and training priorities and plans. Deliver induction and other forms of trainings to staff.

Monitoring and Reporting

• Assist the SRMO in the preparation of administrative reports that may be required in coordination with the Heads of Units/Programmes as required. Oversee the preparation of reports pertaining to personnel administration of international and national staff of Nigeria Country Office, as required.
• Review audit recommendations on HR matters and, in coordination with the SRMO, implement them within the HR function.
• Prepare special reports and participate in and/or lead special HR projects in coordination with MAC, PAC and/or HRM HQs.
• Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Human Resources, Public Administration, Social Sciences or Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience;

Experience

• Working experience in management and administration in all facets of HR, Talent acquisition, talent management, administration of staff contracts and entitlements, interpretation and implementation of staff rules and regulations and development of HR guidelines in a complex humanitarian environment;
• Previous working experience in an international organization is an advantage;
• Previous working experience in Africa and/or developing countries is an advantage;
• Familiarity with the UN common system or similar systems is an advantage; and,
• A high degree of computer literacy is required; good knowledge of MS Office suite and PRISM is essential.

Skills

• Ability to prepare clear and concise reports;
• Excellent communication and writing skills with the ability to analyses complex problems and identify and convey clear, rapid solutions;
• Strong general analytical skills; and,
• Strong organizational skills.

Closing Date : 04 June 2023