Job Openings at Christian Rural and Urban Development Association of Nigeria (CRUDAN)

Job Description

• The Finance Officer is responsible for the day-to-day accounting function of the Project.
• She/he will be utilizing the appropriate accounting system and following proper accounting procedures to disburse, account for, and report usage of funds.
• She/ he will ensure that staff have a strong understanding of all of CRUDAN’s and
• Donor’s regulations and policies, especially the core policies such as; Procurement
• Policy, Safeguarding Policy, Code of Conduct, Anti-Fraud & corruption and whistleblowing policies.
• Processes payments for staff travel advances, ensuring advances are liquidated on time and accurately.
• Prepares payment requisition vouchers in support of payments for project activities and suppliers’ invoices confirming such payments are in accordance with the laid down procedures and policies, accurate, complete, adequately supported by all underlying appropriate documents, correctly coded to appropriate expenses and tracking code and project code
• Provides support in compiling and submission of the monthly financial reports package for the project
• Provides support in compiling and remitting monthly statutory deductions
• Maintains petty cash and makes petty cash payments
• Makes payments to workshop participants (including travel and meal refunds) as designated by the supervisor
• Processes cheques for suppliers and employees
• Processes all banking activities in the state office, ensuring that bank account records are accurately maintained, and that bank statements are obtained on a timely basis.
• Keeps track of expenses and other financial transactions, mainly involving expense entry, tracking, and record-keeping
• Supports Peachtree data entry
• Ensures adequate filing of finance documents
• Ensures finance documents are sent promptly to the country office
• Performs other duties assigned by the supervisor
• Supports the state teams to provide administrative and technical support to thepartners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with CRUDAN policies, project agreements, and Tearfund requirements.
• In collaboration with the line manager support the training in financial management in accordance with CRUDAN and Tearfund financial management policies

Essential Criteria

• Level of Education – B.Sc. /HND or equivalent
• Specified Study Area – Finance / Accounts / Other related fields
• Minimum 3 year’s finance experience
• Proficient in the use of Peachtree/Sage Accounting software.
• Experience in working with partners accountable for grants and other financial support provided to implement project activities, particularly at the community level.
• Excellent verbal communication and listening skills.
• Language Requirements: Spoken English-Excellent; Written English-Excellent
• Must be able to speak at least one local language predominant in that state.
• Level of IT Expertise: Excellent (Word, Excel, PowerPoint, etc.)
• Professional certificate in accounting and finance

Skills and Behaviours (our Values in Practice)

Accountability/Integrity:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable
• Honest, encourages openness and transparency, demonstrates the highest levels of integrity.

Collaboration:

• Working effectively with team members to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members,
• and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective Finance and admin systems
• Willing to take disciplined risks
• Future-oriented, thinks pro-actively
• Skills & Experience:
• Administrative & General Skills

Desirable Criteria:

• Good training and facilitation skills (for financial training/support to partners).
• Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-
• minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactive; health service improvement is essential.
• Understanding of local language(s)

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Job Overview:

• This position will be responsible for implementing all project activities in the project LGA in Adamawa state.
• He/she will manage State/LGA/Ward/Community program activities, interface with project participants at the State/LGA/Ward/Community levels, and ensure quality implementation of all project components in the State/LGA/Ward/Community.

KEY RESPONSIBILITIES AND TASKS:

Program Design, Coordination and Implementation

The post holder will:

• Lead in the mobilization, sensitization, and orientation of community partners, local government leadership, traditional and religious institutions on all project activities.
• Develop workplan for LGA/Community and submit a report of activities on a monthly basis.
• Support the coordination of project activities at the State/LGA level.
• Lead in all State/LGA/Community advocacies and Influencing work.
• Be responsible for optimal performance at State/LGA/Community level in the areas of project implementation, accountability, responsiveness, and innovativeness.
• Supervise and report the delivery of all project goods and services as required.
• Collate data for monitoring and evaluation purposes on a weekly and monthly basis and ensure that quality data are uploaded to all manual and electronic data management platforms.
• Ensure a smooth working relationship with State and Local Government Authorities with the support of the program support teams of CRUDAN and Oxfam.
• Ensure the project standards and principles are met during project activities implementation.
• Develop innovative approach towards ensuring active partnership of Local Government
• Authority and project communities in all project activities and programmes.
• Link project participants to government programmes at the LGA level as may be required.
• Implement an effective communication system among all stakeholders at the LGA/Community level.
• Participate in any other project-related activities according to project needs.
• Coordinating all program activities at the State and Local government level
• Ensuring effective program and budget alignments.
• Mobilizing all institutional stakeholders in facilitating effective project activities’ delivery.
• Ensure sound project visibility, leveraging on media engagements and celebration of  relevant international days

Reporting, Monitoring and Evaluation of Activities

• Maintain effective data collections, documentation and reporting of project implementation data.
• Continuously ensure the alignment of program intervention and activities in line with the project logframe and achieving the result slated in the Project outcome indicators/milestones.
• Facilitate effective knowledge managements and ensure community feedback mechanism are in place for reporting safeguarding related matters.
• Use learning from other closely related project or happenings to improve project delivery.
• Monitor project budget vs actual closely to ensure effective managements of project finances.
• Ensure monthly, quarterly and annual reports are promptly shared with the Director of Programmes.

Working Relationship

• Work closely with the project management team at Oxfam and CRUDAN to effectively deliver project intervention activities.
• Work in close supervision of the Director of Programmes in the delivery of project result and external interaction with State and non-State actors
• Work closely with the project management team at Oxfam and CRUDAN to ensure that the implementation of relevant activities are planned and implemented in a phased and prioritised manner in full consultation and coordination with all relevant agencies both Government, CSO and other Stakeholders.
• Work with the Finance Officer and Project Team to ensure that all financial activities conducted in each community are properly documented in line with CRUDAN’s,
• Oxfam’s and WAHAFA policies and procedures.
• Performs other duties that may be assigned by the Executive Director and/or Director of Programmes.

Requirements, Skills, and Competence:

• Level of Education –First Degree, Master degree in Development studies, Community engagements, Policy and Strategic studies, disaster risk reduction/management, humanitarian response or equivalent in relevant field with at least 3 years’ experience
• At least three (3) years of demonstrated experience at the State or Local Government levels on a successful implementation of disaster reduction and humanitarian activities.
• Sound political acumen and ability to manage relationships, as well as understand institutional change in complex environments.
• Must have substantial experience in implementing community-level development/humanitarian projects, using participatory engagement and grassroots mobilization techniques.
• An excellent understanding of financial and technical delivery, monitoring and evaluation of program impact and reporting against results;
• Experience leading policy advocacy and campaign program intervention related to  disaster risk reduction and management as well as humanitarian interventions.
• Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements).
• Experience working with Civil society organization, Community based organization and value chain actors and their service providers
• Experience and sound understanding of risks and their impacts on vulnerable rural populations.
• Excellent training and facilitation skills with a wide variety of groups having diverse experiences, backgrounds, skills, and education levels
• Experience in handling grants to local groups, ensuring appropriate basic documentation and accountability at the community/field level.
• Excellent verbal communication and listening skills.
• Language Requirements: Spoken English-Excellent; Written English-Good (ability to type and prepare reports and other documents as needed.)
• Reside in Adamawa State
• Strong interpersonal skills and conflict resolution skills Immediate availability
• Information Computer Technology (ICT) practical understanding and ability to track and analyse data
• Ability to multi-task, engage in long-term planning, meet deadlines, and handle last- minute demands; exercise patience, and adapt to changing circumstances.
• Fluency in English, Hausa, and any other local language(s)
• Respected by local people and leaders and known to be conscientious, of high integrity, and diplomacy

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Job Overview:

• This position will be responsible for implementing all project activities in the project LGA in Katsina state.
• He/she will manage State/LGA/Ward/Community program activities, interface with project participants at the State/LGA/Ward/Community levels, and ensure quality implementation of all project components in the State/LGA/Ward/Community.

KEY RESPONSIBILITIES AND TASKS:

Program Design, Coordination and Implementation

The post holder will:

• Lead in the mobilization, sensitization, and orientation of community partners, local
• government leadership, traditional and religious institutions on all project activities.
• Develop workplan for LGA/Community and submit a report of activities on a monthly basis.
• Support the coordination of project activities at the State/LGA level.
• Lead in all State/LGA/Community advocacies and Influencing work.
• Be responsible for optimal performance at State/LGA/Community level in the areas of
• project implementation, accountability, responsiveness, and innovativeness.
• Supervise and report the delivery of all project goods and services as required.
• Collate data for monitoring and evaluation purposes on a weekly and monthly basis and ensure that quality data are uploaded to all manual and electronic data management platforms.
• Ensure a smooth working relationship with State and Local Government Authorities with the support of the program support teams of CRUDAN and Oxfam.
• Ensure the project standards and principles are met during project activities implementation.
• Develop innovative approach towards ensuring active partnership of Local Government
• Authority and project communities in all project activities and programmes.
• Link project participants to government programmes at the LGA level as may be required.
• Implement an effective communication system among all stakeholders at the LGA/Community level.
• Participate in any other project-related activities according to project needs.
• Coordinating all program activities at the State and Local government level
• Ensuring effective program and budget alignments.
• Mobilizing all institutional stakeholders in facilitating effective project activities’ delivery.
• Ensure sound project visibility, leveraging on media engagements and celebration of relevant international days

Reporting, Monitoring and Evaluation of Activities

• Maintain effective data collections, documentation and reporting of project implementation data.
• Continuously ensure the alignment of program intervention and activities in line with the
• project logframe and achieving the result slated in the Project outcome indicators/milestones.
• Facilitate effective knowledge managements and ensure community feedback mechanism are in place for reporting safeguarding related matters.
• Use learning from other closely related project or happenings to improve project delivery.
• Monitor project budget vs actual closely to ensure effective managements of project finances.
• Ensure monthly, quarterly and annual reports are promptly shared with the Director of Programmes.

Working Relationship

• Work closely with the project management team at Oxfam and CRUDAN to effectively deliver project intervention activities.
• Work in close supervision of the Director of Programmes in the delivery of project result and external interaction with State and non-State actors
• Work closely with the project management team at Oxfam and CRUDAN to ensure that the implementation of relevant activities are planned and implemented in a phased and prioritised manner in full consultation and coordination with all relevant agencies both Government, CSO and other Stakeholders.
• Work with the Finance Officer and Project Team to ensure that all financial activities conducted in each community are properly documented in line with CRUDAN’s,
• Oxfam’s and WAHAFA policies and procedures.
• Performs other duties that may be assigned by the Executive Director and/or Director of Programmes.

Requirements, Skills, and Competence:

• Level of Education –First Degree, Master degree in Development studies, Community engagements, Policy and Strategic studies, disaster risk reduction/management, humanitarian response or equivalent in relevant field with at least 3 years’ experience
• At least three (3) years of demonstrated experience at the State or Local Government levels on a successful implementation of disaster reduction and humanitarian activities.
• Sound political acumen and ability to manage relationships, as well as understand institutional change in complex environments.
• Must have substantial experience in implementing community-level development/humanitarian projects, using participatory engagement and grassroots mobilization techniques.
• An excellent understanding of financial and technical delivery, monitoring and evaluation of program impact and reporting against results;
• Experience leading policy advocacy and campaign program intervention related to disaster risk reduction and management as well as humanitarian interventions.
• Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements).
• Experience working with Civil society organization, Community based organization and value chain actors and their service providers
• Experience and sound understanding of risks and their impacts on vulnerable rural populations.
• Excellent training and facilitation skills with a wide variety of groups having diverse experiences, backgrounds, skills, and education levels
• Experience in handling grants to local groups, ensuring appropriate basic documentation and accountability at the community/field level.
• Excellent verbal communication and listening skills.

Language Requirements: Spoken English-Excellent; Written English-Good (ability to type and prepare reports and other documents as needed.)

• Reside in Katsina State
• Strong interpersonal skills and conflict resolution skills
• Immediate availability
• Information Computer Technology (ICT) practical understanding and ability to track and analyse data
• Ability to multi-task, engage in long-term planning, meet deadlines, and handle last- minute demands; exercise patience, and adapt to changing circumstances.
• Fluency in English, Hausa, and any other local language(s)
• Respected by local people and leaders and known to be conscientious, of high integrity, and diplomacy

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Primary Responsibilities:

• The Monitoring, Evaluation, Accountability and Learning (MEAL) Officer is responsible to implement a functional MEAL system at field level.
• The officer provides support to the programmes team in designing, monitoring and evaluating all projects’ interventions.
• Collect monitoring, evaluation, research and learning data on project activities and learning initiatives.
• Ensure tools are fit for purpose and appropriate to context through review and revision with line supervisor.
• Ensuring that baseline surveys are conducted with the informed consent and participation of the programme beneficiaries.
• Ensuring that project monitoring systems include mechanisms for beneficiaries to
• participate and to feedback their comments on the Anticipatory Humanitarian Action programme.
• Recognition of the indicators/milestones of the project outputs for improved reporting, accountability and learning to beneficiaries/other stakeholders.

General scope of the Job

• The Monitoring Evaluation Accountability and Learning (MEAL) Officer is specifically responsible for:
• Monitoring and evaluating the Strengthening Early Warning & Response Mechanisms
• (SEWaRM) project being implemented by CRUDAN in partnership with Oxfam and working with the Climate and Resilience Project Officer to report to the Director of Programmes.
• Assisting in producing, networking and to storing up-to-date resources (database) that support the organisation’s communication.
• Monitoring and evaluating data collection activities, survey work and analytical sessions.
• Ensuring field data is gathered and registered, ensuring the quality of data entered and helping to produce initial statistical analyses.
• Responsibilities and Tasks
• Setting up the M&E system
• Assist in revising the programme log frame matrix, particularly in the areas of the objective hierarchy, indicators/milestones and monitoring mechanisms.
• Guide the process for identifying the key performance questions and parameters for monitoring programme performance and comparing it to targets.
• Design the format for monitoring programme performance reports.
• Set out the framework and procedures for the evaluation of programme activities with stakeholders
• Participate in training with stakeholders, including primary stakeholders, in M&E skills, including participatory aspects.

Implementation of M&E

• Based on the budget, design the framework for the physical and process monitoring of project activities.
• Prepare consolidated progress reports for Management in accordance with approved reporting formats and timing.
• Conduct regular visits to meet beneficiaries in coordination with project officers to capture data correctly and efficiently to ensure regular and accurate reporting.
• Develop and submit quarterly capacity enhancement and assessment plan for project
• beneficiaries in targeted communities and ensure the implementation of approved actions.
• Review monitoring reports, analyse them for impact evaluation to identify the causes of potential bottlenecks in programme implementation.

Communication

• Prepare reports on M&E findings, as required, working closely with the Project Officer.
• Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed.
• Guide the regular sharing of the outputs of M&E findings with programme staff, implementing partners and primary stakeholders.
• Liaise with OXFAM MELSA Unit through the Program Officer to ensure effective project monitoring at the LG level.
• Check that monitoring data are discussed in the appropriate forum and in a timely fashion. If necessary, create such discussion forum to fill any gaps.

Accountability

• Implement and support accountability feedback, complaints and response mechanisms (both digital and conventional) in the project locations.
• Where applicable, maintain regular contact with beneficiaries, community leaders, representatives of agencies of government and other NGOs, inviting them to participate in monitoring and assessment processes and sharing the results with them.
• Inform target beneficiaries of their rights, the intended results and impact of the project, the monitoring and evaluation processes, and the feedback and complaints Mechanism of the project.

Learning

• Assist the project team and partners in documenting lessons learnt
• Support the implementation of reviews and learning events at project locations, as needed.
• Support development of programs management information system (MIS), harnessing new information technology for the compilation, analysis, storage, and retrieval of data and knowledge for programs development.
• Performs other duties that may be assigned by the Executive Director and/or Director of Programmes.

Personal Qualities:

• BSc in relevant field or other similar field
• At least 3 years’ experience in development, implementation, monitoring and evaluation; other learning efforts is required
• Ability to work calmly under pressure.
• Flexible attitude to work
• Ability to gain trust and support of colleagues
• Good Team player.
• Ability to meet deadlines, targets and work proactively with others to meet shared responsibilities.
• Ability to work in difficult terrains and weather conditions.
• Fluency in English, Hausa, and any other local language(s)
• Ability to relate to people from a variety of diverse cultural backgrounds