Jobs at Tonia Pharmacy Limited

Responsibilities
Inventory Planning & Control:

• Develop and implement effective inventory management policies and procedures.
• Monitor and maintain optimal stock levels to meet operational and customer demands.
• Plan and forecast inventory requirements based on sales trends and seasonal demands.
• Conduct regular cycle counts and reconcile discrepancies.

Stock Monitoring & Tracking:

• Oversee the receipt, storage, and dispatch of goods.
• Maintain accurate inventory records in the system and ensure timely updates.
• Track inventory movement, stock transfers, and adjustments.
• Implement and maintain barcoding, labelling, and tracking systems.

Loss Prevention & Compliance:

• Identify and investigate stock variances, shortages, and damages.
• Implement controls to minimize loss, theft, or damage.
• Ensure compliance with company policies, safety regulations, and industry standards.

Reporting & Analysis:

• Prepare and submit daily, weekly, and monthly inventory reports.
• Analyze inventory data to identify slow-moving, obsolete, or excess stock.
• Recommend strategies to optimize stock turnover and reduce holding costs.

Team Leadership & Coordination:

• Supervise and train inventory officers, storekeepers, and warehouse assistants.
• Coordinate with procurement, sales, and production teams for stock requirements.
• Assign tasks and monitor performance to ensure efficiency.

Key Performance Indicators (KPIs)

• Inventory accuracy rate (%).
• Stockout frequency and duration.
• Stock turnover ratio.
• Shrinkage and loss percentage.
• Timeliness and accuracy of inventory reporting.

Qualifications & Skills
Education & Certification:

• Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or related field.
• Professional certification (e.g., CIPS, APICS, CSCP) is an advantage.

Experience:

• Minimum of 3–5 years of experience in inventory or warehouse management, preferably in [industry type, e.g., pharmaceuticals, FMCG, manufacturing].
• Proven track record of managing inventory systems and stock control processes.

Technical Skills:

• Proficiency in inventory management software (e.g., Odoo, SAP, QuickBooks, or ERP systems).
• Strong Microsoft Excel skills for data analysis and reporting.
• Knowledge of warehouse safety and storage best practices.

Soft Skills:

• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Problem-solving and analytical thinking.
• Leadership and team management skills.
• Good communication and interpersonal skills.

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Responsibilities

• Prepare and present accurate and timely monthly, quarterly, and annual financial statements.
• Ensure compliance with International Financial Reporting Standards (IFRS) and local regulatory requirements.
• Maintain proper financial records and general ledger reconciliations.
• Monitor cash flow, working capital, and liquidity to ensure operational efficiency.
• Prepare management reports, variance analyses, and financial forecasts.

Budgeting & Forecasting:

• Lead the annual budgeting process, ensuring alignment with corporate strategy.
• Track budget performance, analyze variances, and provide recommendations for corrective actions.
• Prepare rolling forecasts and scenario analysis for decision-making.

Internal Controls & Compliance:

• Develop and implement effective internal control systems to safeguard company assets.
• Ensure compliance with tax laws, regulatory filings, and other statutory obligations.
• Coordinate and manage external audits, liaising with auditors and regulatory bodies.

Cost Management & Process Improvement:

• Monitor and control operational and administrative costs.
• Identify and implement process improvements to enhance financial efficiency.
• Develop cost-saving initiatives without compromising quality and service delivery.

Team Leadership & Development:

• Supervise, mentor, and develop finance and accounting staff.
• Foster a culture of accountability, accuracy, and continuous improvement.
• Set performance goals and conduct regular evaluations.

Key Performance Indicators (KPIs)

• Timeliness and accuracy of financial reports.
• Budget variance percentage.
• Audit compliance and regulatory adherence.
• Cost reduction and efficiency improvements.
• Team performance and development progress.

Qualifications & Skills
Education & Certification:

• Bachelor’s degree in Accounting, Finance, or related field (Master’s degree is an advantage).
• Professional certification such as ACA, ACCA, CPA, or equivalent is required.

Experience:

• Minimum of 5–7 years progressive experience in finance and accounting, with at least 3 years in a managerial role.
• Experience into building and finishing preferred.

Technical Skills:

• Strong knowledge of IFRS, tax regulations, and compliance requirements.
• Proficient in accounting software (e.g., Sage, QuickBooks, SAP) and Microsoft Excel.
• Strong analytical, problem-solving, and decision-making skills.

Soft Skills:

• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• Strong leadership and team management skills.