Internship Positions at ICAP (Columbia University)

Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and hotel reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research
• Greet and assist visitors
• Handling basic bookkeeping tasks
• Filing and retrieving corporate records, documents, and reports
• Using various software, including word processing, spreadsheets, databases, and presentation software
• Provide general administrative support
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Perform other duties as assigned.

Requirements / Education

• BA / BSc or HND in related Business Administration or related Social Science field.
• At most 1-year practical work experience in supporting administrative systems in a similar organization
• Proficiency in MS Word, MS Excel and MS Outlook a must
• Knowledge of operating standard office equipment
• Excellent communication skills – written and verbal
• Ability to prioritize projects and strong problem-solving skills.

Job Description

• The IT Intern will be responsible for the smooth running of computer systems and ensuring that users get maximum benefits from them.
• The position holder is responsible to provide technical support for users; and to manage and administer local IT infrastructure and corporate systems under the direction of the Director of Admin and Finance.
• This is a locally employed position contingent upon availability of grant funding.

Responsibilities

• Perform software configuration on stand-alone computers and laptops
• Provide support in diagnosing hardware and software issues and troubleshooting activities
• Support with documenting all processes in reference manuals for training and guidance
• Assist in hardware and software inventory management
• Handle periodic maintenance of hardware and software
• Troubleshoot equipment such as printers and scanners and other peripherals
• Take telephone calls from users and attempt to assist them with their information technology questions and problems
• Handle IT related documentation and make sure that all IT supplies are available
• Assist in gathering user requirements and developing appropriate reports for IT professionals
• Provide users with ongoing assistance in their information technology problems
• Provide support in setting up end-user training activities
• Ensure adherence to ICAP corporate standards, design and architecture
• Install and configure computer hardware operating systems and applications
• Monitor and maintain computer systems and networks
• Talk staff through a series of actions, either face-to-face or over the phone, to help set up systems or resolve issues
• Provide support, including procedural documentation and relevant reports
• Follow diagrams and written instructions to repair a fault or set up a system
• Support the roll-out of new applications, test and evaluate new technology
• Set up new users' accounts and profiles and deal with password issues
• Respond within agreed time limits to call-outs
• Work continuously on a task until completion (or referral to third parties, if appropriate)
• Prioritize and manage many open cases at one time
• Conduct electrical safety checks on computer equipment.

Requirements / Education

• University Degree or Diploma in Computer Studies
• Proven ability and experience in setting up LANs and telecommunications networks
• Experience in supporting and management of LANs
• Experience of Microsoft Server Administration
• Experience in support Windows Operating System
• Proficiency in performing hardware and software installation procedures.