Intern at ICAP

Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and hotel reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research
• Greet and assist visitors
• Handling basic bookkeeping tasks
• Filing and retrieving corporate records, documents, and reports
• Using various software, including word processing, spreadsheets, databases, and presentation software
• Provide general administrative support
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Perform other duties as assigned.

Requirements / Education

• BA / BSc or HND in related Business Administration or related Social Science field.
• At most 1-year practical work experience in supporting administrative systems in a similar organization
• Proficiency in MS Word, MS Excel and MS Outlook a must
• Knowledge of operating standard office equipment
• Excellent communication skills – written and verbal
• Ability to prioritize projects and strong problem-solving skills.