Jobs at Chemonics International

STTA Scope of Work

• This scope of work (SOW) sets forth the services to be provided by the Human Resources Consultant to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain - Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background

• The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world.
• The IDIQ has three task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain.
• All three task orders are implemented in Nigeria.   
• The Human Resources Consultant will support GHSC-PSM Human Resources Team in Maintaining and enhancing the human resources of the Project by planning, implementing, and evaluating employee relations and human resources policies, program and practices.

Principal Duties and Responsibilities (Essential Functions)

• Oversee and manage full cycle recruitment process in compliance with established procedures and regulations including but not limited to creation of job descriptions and interview questions, shortlisting and pre-screening candidates as well as reference checks, and negotiating offers of employment
• Confirm all new hire paperwork is submitted and personnel files are complete and compliant with Chemonics policy, local labor laws, and USAID regulations
• Ensure new hires are provided with adequate training regarding the project and relevant Chemonics policies in order to perform the job to the best of their ability and are assimilated into Chemonics culture
• Maintain accurate timesheet records and ensure all timesheets are submitted on time with the correct approval
• Ensure personnel and recruitment files are maintained according to the requirement, ensure confidentiality and safety of the data
• Work closely with assigned supervisor on communication to staff and labor law compliance, and help to ensure a positive and thriving work environment for all staff
• Manage and administer benefits according to appropriate plans and labor laws requirements, bring any requirement changes or suggestions for improvement to Operations Director or assigned managers attention
• Assist in management of employee benefits, such as insurance, liaising with companies providing such benefits as needed to ensure quality services provided
• Ensure project compliance with local labor laws by conducting regular audits, and keeping updated on local labor laws and HR best practices
• Advise on disciplinary process ensuring all actions taken comply with local labor laws and Chemonics policies, and loop in appropriate Home Office department if necessary.
• Manage annual assessment process and ensure procedures are communicated and followed.
• Work with employees and supervisors to prevent and/or resolve employee relations issues in coordination with Global HR and Office of Business Conduct (OBC). Investigate allegations of wrongdoing, i.e: sexual harassment, harassment, fraud.
• Ensure employee manual is up to date, communicate changes when applicable
• Ensure all HR management practices conform to the project’s and Chemonics’ policies, best practices, USAID rules and regulations, and the local labor laws
• Interpret and advise staff on Chemonics, USAID, and federal compliance policies and procedures.
• Supervise and mentor staff (HR assistant and coordinator, etc.).
• Other duties as assigned.

Job Qualifications

• Degree or Advance Diploma in Human Resources Management, Project Administration, Project Management or related field.
• Minimum of 6 years of experience leading HR teams for medium to large development projects and/or organizations.
• Experience working for an American NGO or company or USAID implementer in Nigeria highly preferred.
• Knowledgeable on Nigerian labor laws, personnel benefits and taxes required; ability to interpret local labor laws, previous experience interacting with labor counsel preferred.
• Ability to exercise confidentiality and high levels of professionalism.
• Excellent interpersonal and communications skills.
• Demonstrated leadership, versatility, and integrity.
• Fluency in English required.

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Job Description / Scope of Work

• This scope of work (SOW) sets forth the services to be provided by the State Laboratory and Logistics Advisor  to SAII Associates Ltd / Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain - Procurement and Supply Management (GHSC-PSM) in Nigeria. 

Background

• The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world.
• The IDIQ has three task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain.
• All the three task orders are implemented in Nigeria. 
• The project also supports the UNAIDS 95-95-95 initiative adopted by USG PEPFAR, Federal Ministry of Health and Global Fund.
• A key part of achieving this goal is ensuring the optimal operating capacity of various and strategically placed diagnostic and treatment monitoring equipment across health facilities in the country with the aim of implementing a standardized and cost-efficient sample transportation and results delivery model. reduce turnaround time (TAT) for results delivery, reduce patient loss to follow up and improve early initiation of treatment for TB and HIV patients. 

Principal Duties and Responsibilities 

• The Laboratory and Logistics Advisor will coordinate the implementation of the integrated sample transportation and results delivery network across the specific state. 

Key Responsibilities

• Serve as a technical resource for the implementation and administration of the National Integrated Sample Referral Network (NISRN) policies, objectives and goals.
• Ensure samples are collected from all designated health facilities/ hub sites and transported to the Regional PCR laboratory.
• Ensure SOPs, Laboratory manuals, guidelines and forms are available and are appropriately utilized at health facilities, sample processing and storage hub, referral and testing laboratories.
• Periodically carry out spot checks on 3PLs transport facilities and cooling devices to ensure compliance with standard requirement.
• Diligent record keeping of managed-vendors (3PLs) for samples movements and result retrieval back to the requesting service delivery points.
• Carry out bi-weekly samples and results audits to ensure all samples are tested and results/reports generated are delivered to the requesting facility/hubs/Implementing Partners.
• Monthly, compare submitted data from 3PLs with those of PCR sites as justification for payment. 
• Collaborate with  Logistics Advisors in the State/Regions for effective management of the NISRN strategy.
• Collate states and regional NiSRN reports, review and provide weekly and monthly summary of samples transfer and result returns.
• Maintain partner relationships and coordination among stakeholders; ensure high quality and timely delivery of all contractual and programmatic obligations 
• The State  Laboratory and Logistics Advisor will work closely with all implementing partners operating in the region.

Other Responsibilities Include: 

• When requested by the Regional Director, attend technical meetings and represent the project in USAID Partners and  MOH activities, liaising with partners and stakeholders at the regional and state levels 
• Support the implementation of targeted training and capacity building programs to improve laboratory management, use of data and electronic information systems, quality assurance, and accountability at the facility, state, regional, and central levels; revise programs based on a process of continual evaluation 
• Support the development of technical manuals, guidelines, and standard operating procedures for sample pick up and result delivery 
• Support the design, development and implementation of  logistics systems for Lab commodities in the various PCR Platforms 
• Provide technical support in the implementation of system strengthening initiatives and pilots, including the continued national roll-out of a web-based LMIS, for Supply Chain strengthening 
• When requested and under the direction of the Regional Director, provide oversight and direction for sub-contractors supporting implementation of NIRSN activities in the State/Region 
• Document and track lessons learned to support roll-out of health and logistics systems. 
• Other duties as required by leadership.

Job Qualifications 

• Bachelor's Degree in Medical Laboratory Science, Public Health, Logistics Management, or its equivalent.
• Additional Master's Degree in relevant area will be an advantage.
• Minimum of 5 years professional experience in Laboratory Logistics Management/Clinical Sample Management.
• Registered with the professional regulatory government agency 
• Specific expertise in HIV/AIDS, TB or Malaria programs. 
• Strong analytical, problem solving and excellent technical writing and oral presentation skills are highly desired. 
• Knowledge of Polymerase Chain Reaction equipment for viral load,  Early Infants’ Diagnosis, and GeneXpert machine is desirable 
• Ability to use Microsoft office suite packages (Excel, Word, PowerPoint). 
• Show keen interest in learning, turn on job experiences into research articles for Publications or Conference papers and mentor and Interns.

Required: 

• Knowledge of Nigeria’s health sector landscape and a network of contacts in the State Ministry of Health and PEPFAR/Global Fund implementing partners.
• Ability to provide technical support to ensure that activities are designed and implemented with high quality and meet project timelines.
• Ability to mentor and build capacity of health care providers on the implementation of the NISRN strategy.
• Ability to provide recommendations for improvement and Optimization of the NISRN strategy.
• Strong problem solving and analytical skills, as well as system troubleshooting 
• Excellence in communication, presentation and technical writing skills 
• Good interpersonal skills and a team player.
• Ability to work under pressure and with minimal supervision.