Latest Jobs at OPEC Fund for International Development

Aim of Job

• The incumbent identifies and assists in solving HR related issues by collecting, structuring, analyzing, evaluating and reporting on HR processes and data.
• This is done in accordance with the HR strategy and framework to maximize the effectiveness of key strategic and operational projects across HR disciplines such as talent management, learning & development, employee engagement, and performance management, among others.

Main Accountabilities

Data Quality / Accuracy:

• Provides high quality and accurate data that can be relied upon to inform business decisions, working with other members of the HR team to improve data accuracy within the HR Information Systems
• Works with different HR functions to provide process improvements and bespoke tools that drive efficiencies and improve reporting

Data Collection, Analysis & Reporting:

• Responsible for the overall HR dashboard reporting, analyzing data, highlighting key areas, and predicting trends for discussion
• Accurately produces all required HR data reports, displayed in appropriate formats within the agreed timeframes, including the production of recurrent and ad hoc HR data metrics
• Produces regular reports to management on HR data
• Manages requests for HR data via ad hoc HR reports, as required
• Collates and monitors data for benchmarking purposes
• Presents HR data to HR Director and Head, HR Policies & Development on a regular basis, and champions new developments in HR analytics across the organization

Presenting Data:

• Presenting data both electronically and in person which clearly articulates any findings, assumptions and suggestions that can be used effectively and practically by the stakeholder
• Presenting visuals and data at an advanced level using infographics and modern analytics software

Stakeholder Management and Engagement:

• Consistently engages with the Head, HR Policies & Development to ensure required reports are delivered and making suggested changes where applicable
• Liaises with internal business units to obtain required data
• Using data to contribute to the efficiency and effectiveness of key strategic projects and processes within the HR function

Project Management:

• Focal point for managing projects that the HR Policies & Development team is responsible for, including ongoing project plans, budgets, timelines and milestones
• Develop and deliver progress reports, proposals, requirement documentation and presentations, and provides regular updates on the status and deliverables of projects to the Head, HR Policies & Development
• Carries out other duties as assigned by the HR Director and Head, HR Policies & Development

Qualifications and Experience

• A Bachelor's Degree in Business Administration / Human Resource Management / Data Analytics or respective studies is required
• Minimum of 5 years relevant professional experience is required. Experience from an international development institution is preferable (2 - 3 years)
• Fluent in English.
• A good working knowledge of Arabic, German, Spanish, or French is an added advantage.

Competencies:

• Advanced skills in PowerPoint application with infographic capacities
• Capability usage in MS-Excel to generate statistics and create embedded formulas  
• HR Metrics Reporting capability (time/cost per hire, cost/FTE, time-to-fill, etc.) 
• Ability to work in an international environment, with sensitivity and respect for diverse cultural backgrounds

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Job Profile

The incumbent implements operational and associated procurement processes of goods, works and services for the OPEC Fund including the process of purchase orders, by following established procedures, all in accordance with the procurement manual and procedures.

Duties and Responsibilities

Cost Accounting:

• Reviews and processes purchase requisitions and obtain additional information and documentation as required
• Prepares purchase orders for supplies, and ensures the timely and efficient procurement thereof.

Supplier Performance Review:

• Assists in monitoring the performance of suppliers with respect to the quality and timely delivery of goods, works and services, as well as updating the Vendors’ List.
• Maintains proactive communications with suppliers of goods, works and services to ensure continued service quality and product specifications.
• Maintains a register of prequalified suppliers.

Document Preparation:

• Supports the functioning of the OPEC Fund’s Procurement Evaluation Committees.
• Provides input with regards to the development of bidding documents and receipt of quotations, bids and evaluations.
• Keeps an up-to-date inventory of all the OPEC Fund’s equipment and assets.
• Assists business units in the preparation of specifications, terms of reference and scope of work.
• Maintains procurement database, archive records and files, as well as keeps track of contractual agreements.
• Performs other duties as required by supervisor

Data Collection & Analysis:

• Produces accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats

Qualifications and Experience

• University Degree in Business Administration, Economics or other Social Sciences.
• A professional (full or part) qualification, such as CIPS will be an added advantage
• Experience working in an international organization / large company
• A minimum of 5 years relevant professional experience (procurement and administrative matters).
• Fluent in English. Good working knowledge of either French, Arabic, German or Spanish is an added advantage. 
• Skilled in Word, Excel and Power Point and SAP MM module

Competencies:

• Works collaboratively with colleagues to achieve organizational goals.
• Ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.
• High standards of integrity, discretion and loyalty.
• Good interpersonal, organizational and time management skills.
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results.

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Aim of Job

• The incumbent gathers, maintains and updates data, employee records and secured files by following established procedures, in line with the institution’s HR strategy, in order to enable others to execute their responsibilities in an effective and efficient manner.
• The role is also responsible for Contracts Management, as well as supporting the SRP Administration Committee in proper administration and the processing of retirees’ benefits and end-of-service settlements.

Main Accountabilities

Data Collection and Analysis:

• Identifies relevant data sources; gathers information through surveying and research.
• Contributes to the compensation and benefits strategy.
• Contributes to employee contractual enhancements.
• Supports standardization of HR operational practices and processes.

Information Security:

• Maintains full confidentiality with all stakeholders.
• Administers employee contracts and renewals.
• Undertakes employee time management and ensures compliance.
• Liaises with the Information Technology Unit.

Documentation and Back-up:

• Creates, updates and maintains the employee records. Records changes in employee status, including new hires, status updates, transcripts, amongst others.
• Facilitates update and maintenance of internal standard operating procedures.
• Updates HR database and contract details on SAP.

Reporting:

• Creates regular reports and presentations on HR metrics.
• Prepares written communication for HR matters (employee certificates / embassies etc.).
• Provides Payroll with relevant employee information.

Qualifications and Experience

• A Bachelor's Degree in Business Administration / Human Resource Management / Administration or respective studies 
• Minimum of 5 years relevant professional experience is required. Experience from an international development institution is preferable (2 – 3 years)
• Fluent in English. A good working knowledge of Arabic, German, Spanish, or French is an added advantage

Competencies:

• Problem solving capabilities
• Technical awareness, accuracy and attention to details 
• Knowledge of actuary calculations 
• Ability to work in an international environment, with sensitivity and respect for diverse cultural backgrounds

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Job Profile

• The incumbent strengthens the OPEC Fund’s Building and Facility Management (BFM) team and is responsible for coordinating and facilitating technical consulting, engineering and construction works relating to the Fund’s three buildings.
• Regular engagement with the Project Manager and the selected construction contractors for the OPEC Fund Parkring 6 Project, as well as quality assurance for the project is required.
• The incumbent’s immediate focus will be on PR6, however post-handover the expectation is that his/her responsibilities expand beyond that to cover other tasks within BFM and as determined by the Director of ASU.

Duties and Responsibilities

• Coordinates the multiple project interfaces between the planning, design and construction activities in line with the OPEC Fund requirements.
• Reports timely and communicates clearly to the Project Steering Committee on all issues associated with the project.
• Closely works with the architect, Project Manager and contractors to ensure that works are executed in a timely manner to maintain the planned completion schedule and budget.
• Monitors and reports on project progress against the scheduled and planned works to the Project Steering Committee.
• Proposes solutions to overcome unforeseen situations.
• Negotiates any modifications with the Project Manager and contractors as required.
• Establishes effective quality control measures to ensure that contractors deliver services according to the agreed and contracted specifications.
• Works closely with the Project Manager to ensure that, at point of receipt, the works from various contractors are in accordance with all contracted requirements and that quality standards have been adhered to and where deviation has occurred that the change has been managed appropriately.
• Manages potential changes to scope of the works, liaises with all appropriate stakeholders, with aim of limiting any impact on time and cost.
• Plans, schedules and implements transition into a fully operational new office building with minimal impact to the OPEC Fund operations.
• Performs any other activity within BFM and as assigned by Director, ASU

Qualifications and Experience

• Masters Degree (Advanced University Degree) in Engineering Management, Construction Management, Architecture, Facilities Management or any other relevant Engineering related discipline.
• Minimum of 10 years relevant professional experience and a proven record of planning, coordinating and executing the implementation of complex capital projects.
• Excellent oral and written command of English. Fluency in German is an advantage given the close collaboration with local contractors.

Competencies:

• Works collaboratively with colleagues to achieve organizational goals.
• Ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.
• Good interpersonal, organizational and time management skills.
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results.

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Job Profile

• The incumbent oversees the smooth running of the procurement function, inclusive of procurement of goods, services and works required by the OPEC Fund.
• The incumbent will also be tasked with generating improvement measures of procurement tasks, in accordance with the departmental strategy and framework, in order to develop and deliver on the overall procurement strategies.

Duties and Responsibilities

Functional Strategy Formation and Implementation:

• Manages the delivery of a major part of the organization's procurement strategy and participates in the development of the Administrative Services strategy.
• Manages short, medium, and long term procurement goals / objectives; and monitors the implementation of all actions related to the procurement of goods, works and services required by the OPEC Fund, including purchasing processes.
• Manages and facilitates proper due diligence 
• Ensures full compliance with the provisions of the Procurement Procedures.

Policies and Procedures Development:

• Creates and maintains best-practice based procurement processes (e.g. best value for money / strategic sourcing efforts).
• Plans and manages business process related to outsourcing activities (as necessary).
• Undertakes regular review of the Procurement Manual and Procedures while ensuring that Procurement Strategy is aligned with organizational objectives and Strategy.
• Identifies and realizes cost saving and cost reduction measures on procurement activities. 

Procurement:

• Manages and facilitates the procurement of goods, works and services required by the OPEC Fund with all related activities.
• Prepares and develops budget planning and establishes effective budget management process.

Knowledge Management:

• Keeps up to date with procurement trends and developments, and ensures knowledge is shared and transferred within the team.

Data Collection and Back-up:

• Oversees a consistent filing system to ensure easy retrieval and storage of relevant procurement documentation.
• Performs other duties as required by the Director, Administrative Services Unit.

Stakeholder Management and Engagement:

• Maintains proactive communications with suppliers of goods, works and services to ensure continued service quality and product specifications.

People Management:

• Manages skills and competency development of procurement staff, including training and knowledge management capabilities.
• Manages procurement staff in sourcing, contracting, transactional purchasing, supplier management, and miscellaneous internal procurement support activities.

Qualifications and Experience

• Advanced University Degree in Business Administration, Economics, Purchasing and Supplying or other Social Sciences.
• A professional (full or part) qualification, such as CIPS will be an added advantage.
• A minimum of 10 years of experience in procurement administration and management.
• Experience of at least 5 years supervising procurement activities in an international organization / large company
• Fluent in English. Good working knowledge of either French, Arabic, German or Spanish is an added advantage.
• Experience working with quantitative and qualitative research.
• Experience in new business development and innovative projects.
• Good knowledge of SAP – MM package.

Competencies:

• Strong analytical thinking skills.
• Ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.
• Team player and demonstrate a leadership abilities.
• Self-starter with strong initiative, enthusiasm for business development.
• Good interpersonal, organizational and time management skills.
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results.