JOB DESCRIPTION
Payroll & HRBP Support
- Processing of overtime
- Preparing of junior staff letters- Transfer, New Hire,
- CBS Full & 3rd party staff overtime vetting
- Collation of sales incentives
- Preparation of shift allowance
- Collation of productivity bonus
- Computation of leave allowance for junior staff
- Payslips & Product Pack Collation and Distribution
- Distributing PZSPF, ESS Letters
- Tax Filing Support
- Payroll End of Month support
Litigation & Legal Support
- Files Maintenance
- Record checking and extracts
Records
- Employee Files Maintenance
- Employee References
- Communications to Staff – Transfers, Job changes, Terminations, ESS notices etc
Data Analytics & Reporting
- Manage Employee database on HRIS for swiftness in uploads, updates and follow-ups.
- Rendering monthly and quarterly reports to the business as needed.
- Generating insights on attrition and turnover using the HRIS
- Explore provision of e- solutions for HR & the organisation.
- Support periodic pay and policy benchmarking and making recommendations for policy creation and updates.
- Optimization of HRIS by identifying areas of improvement and enhancement of Workday data repository.
- Provide adequate support to business/HR projects and change management initiatives in the region.
- Support Talent team Support strategic workforce planning via Gap Analysis, Educational and Professional Qualification reports, experience levels etc. through Workday Talent & Succession modules when live
Any other activities and projects as assigned.
Knowledge, Skills & Experience Needed:
- 3 to 6 years relevant experience
- Highly analytical work experience required
- Excellent knowledge of Microsoft Excel, PowerPoint, and Word.
- Highly proficient in data analysis/data manipulation/problem solving/critical thinking.
- Ability to provide clear and accurate information in a suitable format for business use.
- Confidence and skill when presenting information to different audiences.
- Excellent work organisation
go to method of application »
Department: Safety Health & Environment (SHE) Site Location: Ikorodu
OU/Country: PZ Wilmar Nigeria Revision number: 03
Date: 2020 Document No: PZW/MS/F/0035
Job Purpose:
Support the SHE Manager on the management of the OSHE teams who are responsible to deliver Occupational Health, Safety and Environment results.
Reporting Relationships:
- Peer Relationships
- Attach organization chart showing manager and direct reports as well as peers
Reports to the SHE Manager
Dimensions:
- Turnover of unit
- Budget responsibility
- Team Size
- Other
Total department headcount is 4
Principal Accountabilities:
- The key outputs of the job
- List in priority order if possible, typically 8-10
- NOT a task list
- Any requirement for organizing & planning including own work and the allocation of resources
- Typical decisions made and if they are advisory or directly responsible for the outcome
Conduct pre-operational risk assessments and risk mitigation measures Implement all the required documentation, operational checks and reports for the HSE Management System to be compliant with ISO 45001-2018 and ISO 14001/ 2004 standards, including corrective and preventive measures. Support the Safety stewards in executing continuous audits according to schedule Provide SHE improvement proposals stating the non-conformance, proposed corrective action, required resources for corrective action and implementation. Investigate the root cause SHE complaints put forward by staff members, customers, clients and contractors and report the result to the SHE manager. Follows up to ensure that corrective actions are implemented where necessary and ensures that any certification requirements are complied with. Audit work being performed with issued ''Work Permit” Assist with the implementation of Job Safety Analysis and inspect job site activities during particularly difficult or hazardous work situations; Assist local management in the preparation & presentation of field HSE meetings Participate in the investigation of accidents and near misses; Assist regular emergency response exercises and drills are conducted to ensure the highest level of preparedness in any emergency. Maintains records of such drills, providing recommendations for emergency response improvements Inspects regularly, all firefighting, safety and emergency response equipment. Assist in developing and implementing field location emergency response procedures and evacuation plans Ensure that operations employees, contractors and site visitors receive HSE inductions Assist in preparing written weekly and monthly HSE reports, statistics and presentations related to HSE performance Coordinate food safety activities for SHE department such as Documentation and record management; Conduct Internal and external Audits; Training and awareness on food safety; And any other food safety related duties as may be directed by Food safety team leader or SHE/TPM manager. To ensure compliance with relevant QMS policies & procedures. To identify and rate aspects of SHE activities and develop programs where necessary, to help control those aspects of SHE activities that could have adverse impact on the environment.
Internal & External Relationships:
- Identify the most significant ones
- Attach a preferred suppliers list if available
- Detail which networks the jobholder will be part of e.g. finance, category
- Works closely with the safety stewards and production teams.
- Contractors.
Knowledge, Skills & Experience Needed:
- List any qualifications required to do the job
- Be specific about the experience needed
- Focus on type of experience not the time served
- Possess a university degree in a science related discipline, engineering or any other numerate discipline.
- 1-3 years’ work experience safety management
- Detailed knowledge of the SHE procedures.
- Must be computer literate (ms-word, Ms-excel, access)
- Experience in SHE and manufacturing
EMS, OH&S and FSSC Responsibilities
- Implement and comply with EMS/FSSC/OHS requirements relating to environmental aspects and impacts and other policies, procedures and /or regulations applicable to assigned jobs
- Understand and apply the intent of the EMS/FSSC/OHS policy and requirements to assigned jobs
- Understand roles, responsibilities, and the importance of conformity to the EMS/FSSC/OHS requirements.
- Understand the significant environmental aspects and related actual or potential impacts associated with their work, and the environmental benefits of improved personal performance
- Understand the potential consequences of departure from specified OHS procedures or legal requirements.
- Ensure prompt escalation (adequate communication) of any food safety related issues to any FSTM, FSTL and or next line of reporting manager
Job Context & Special Features:
- Explain any special features or context in which the job operates
- Detail any language or mobility requirements
- Ability to take decision decisively and Good sense of judgment.
- Ability to grasp complex concepts easily.
- Pay attention to minute detail.
- Excellent planning, negotiating, and organizing skills.
- Great physical health.
- Ability to motivate co-workers, colleagues and others.
- Ability to display self-confidence
- Ability to operate in a systematic and logical manner.
Behavioral competencies are linked to the grade of the position and will be assigned once the position has been evaluated. Technical skills (max 8 for each position) need to be detailed below. They are related to the function of the position (e.g. procurement, finance etc.) and should be those that are required to ensure that the position is performed at a Solid standard of performance.
Skills
Level
- Team Work
- Training
- Hazard identification and controls
- Reporting
- Analysis
- Food Safety and Hygiene
- Environmental Management
Alignment to the BEST! Values is assumed to be critical to all PZC roles. All employees are also responsible for complying with their duties and responsibilities under both national legislation and Company policies regarding Health and Safety, Data Protection and Dignity at Work.
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