Fresh Jobs at Tongston Entrepreneurship Holdings

Responsibilities

Entrepreneurial Hub Management

• Respond to enquiries from potential clientele.
• Facilitate and conduct tours, providing consultation on available services and following up with prospective members.
• Support the development and publishing of content across social media, tracking engagement and communicating with members & users via marketing campaigns.
• Recommend new features, services or perks that serve the needs of members and users.
• Support the development, implementation and roll out of new services in the hub.
• Support sales and coordination of memberships and user services.
• Support new member onboarding and exits.
• Greeting visitors, signing members and guests in, managing post and carrying out general admin tasks as a front of house staff member. 
• Ensure day-to-day smooth management and operations of the facilities through administrative support and overseeing maintenance & repairs.
• Update and maintain usage records and invoice relevant internal and external clientele.
• Support management of facilities operations to members’ satisfaction; implement repairs; maximize uptime and availability of key facilities assets and inventory.
• Procure and utilize appropriate relevant technological applications to manage the hub, users and membership.
• Support update and implementation of the relevant operational policies, processes and procedures.

Travel and Logistics Management

• Manage logistics including travel arrangements, hotel and vehicle arrangements etc. for staff, stakeholders, etc. as may be required.

Correspondence Management and Documentation

• Filing and file management (hard copies and electronic).
• Answer correspondence from different stakeholders’ correspondence with internal and external stakeholders.
• Book meetings, agenda development, minutes taking and action points management.
• Maintain comprehensive stakeholder database.
• Asset and Procurement Management
• Manage office stock.
• Prepare regular reports (e.g. expenses and office budgets) and organize company records.
• Vendor sourcing and onboarding.
• Manage and evaluate vendors and suppliers.
• Prepare requisition lists and ordering supplies.
• Ensure assets are properly tagged, updated, procured & maintained from time to time.

EDUCATION & EXPERIENCE

• A university degree in English, business administration, marketing and sales, accounting, business management or a related field of study.
• A strong communication, stakeholder management and/or business development background is required, with at least 1 year prior experience is preferred.
• Up to 1-2 years’ experience (full-time, part-time or volunteer) in an administration role with preference for experience in hub/co-working space management.
• Basic Knowledge of admin functions (inventory, facilities, procurement, logistics management).
• Prior or current experience running a business is a plus.

SKILLS & COMPETENCE

• Detail oriented with strong organizational, planning and time management skills as well as ability to manage multiple priorities.
• Ability to work under pressure and meet challenging deadlines regularly.
• Advanced communication and business writing skills, including ability to deal with customers – ideally in the hospitality or events industry.
• Confident, approachable and able to build strong relationships with customers.
• Keen on taking ownership of problems and finding ways to solve them.
• Positive, enthusiastic and able to adapt to fast-changing situations.
• Proficiency in MS Office applications (Outlook, Word, Excel and PowerPoint).
• Proficiency in cloud software applications (Skydrive, DropBox, Google Docs, Outlook).
• Strong relationship management skills.
• Integrity, confidentiality, discretion, and approachability, in managing hub users.
• Ability to analyze, interpret and explain employment law.
• Influencing and negotiating skills to implement personnel policies.
• Curiosity and a willingness to challenge organizational culture where necessary.
• Creativity, Innovation and Problem-Solving skills.

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About the Role

The  Finance Graduate Officer (Accountant) is responsible for assisting with the preparation of financial statements and annual report, maintaining cash controls, supervising and managing  payroll with close liaison with the HR function, approving and settling expenses, processing invoices, managing the Group of Companies income and expenditure, asset register, producing and tracking the organization’s budget, file P.A.Y.E taxes, remit VAT, manage investment accounts, file returns with the Corporate Affairs Commission amongst others. The function will support fundraising, financial modeling, planning & forecasting.

Roles and Responsibilities 

• Manage, process, record and report invoicing and expenditure of all transactions in a timely and cost-efficient manner
• Manage financial forecasting, planning, budgeting and reporting
• Implement and update financial policies and procedures; and ensure that effective internal controls are in place and ensure compliance with IFRS and applicable federal, state and local regulatory laws and rules for financial and tax reporting
• Process, track, report and file all tax returns to the relevant authorities 
• Manage organizations asset register
• Update and manage company’s finance system
• Reconcile the general ledger, maintain the cash book, petty cash and other key record keeping tools
• Manage investment accounts and liquidity 
• Maintain and update corporate financial model 
• Support fundraising activities and management of key investments of the company
• Prepare and reconcile financial statements, and support the audit process
• Establish and maintain vendor accounts and relationships 
• Stay abreast of banking regulation, products and services and policies and practices, and ensure Tongston is compliant and can benefit from same, as applicable 
• Manage maintenance of transaction records and documents; create an archival system for easy retrieval of company accounts and income, liabilities, assets and expenditure information, files and records of the Group of Companies

Education & Experience

• Bachelor’s degree in any discipline preferably in the management sciences and quantitative degrees (e.g. statistics, accounting, finance, mathematics)
• Additional qualification such as ACCA or ICAN is a requirement where the bachelor’s degree is not in the preferred courses above is required 
• Strong Microsoft Excel experience
• A Chartered Financial Analyst qualification or equivalent even if in progress will be a plus 
• Experience with Microsoft Excel (Advanced), Powerpoint and Word is required 

Required Skills

The candidate should demonstrate competence in all of the following:

• Financial Planning and Strategy
• Managing Profitability
• Process Improvement
• Developing Budgets and Financial Statements 
• Managing and Implementing policies and processes 
• Understanding ethical business practices and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
• Effective Business Communication Skills
• Effective Teamwork Skills 
• Effective Organizational Planning and Time Management Skills 
• Effective Problem Solving & Critical Thinking Skills